This page details the budget specifics for European Solidarity Corps projects carried out under ESC51-VTJ - Volunteering Projects.

For a general description of the budget screen functionality, please see the page Budget in projects.


  • Participations must have the status Complete in order to be taken into account in the overall calculations displayed in the Budget section.


1. Click "Budget" in the Content menu

In your project, click on Budget in the Content menu. The Budget screen is displayed.

It consists of a single tab, displaying budget totals calculated at project level, followed by a breakdown per activity type.

In the breakdown per activity type, you will only see those budget items for which the awarded grant and/or the reported costs are higher than zero, and only completed participations are taken into account in the calculations.

Click on Budget in the Content menu


2. Totals per project

The first part of the screen includes the cost items that are calculated at project level:

  • Total project - total reported project costs at project level, calculated automatically as the sum of all the other costs.
  • Total exceptional costs for financial guarantee - if the National Agency has asked you to provide a financial guarantee, type the real costs incurred related to the guarantee, in the dedicated field.
  • Total management costs - costs linked to the management and implementation of the project. If the reported costs are higher than EUR 4500, they will be automatically capped at EUR 4500.
  • Language Learning Support - the sum of all linguistic support grants from all eligible participations.
  • Total cost for preparatory visits - see the Preparatory visits section below.

Totals per project

2.1. Preparatory visits

If you have organised preparatory visits in relation to the activities carried out within the project, provide the total Number of participants involved in the preparatory visits. When you leave the Number of participants field, the Total cost for preparatory visits is updated (calculated automatically) and a success message is displayed.

The Total project Reported budget and %Reported/Awarded will also be updated.

Preparatory visits


3. Breakdown per activity type

The project costs are also displayed per activity type:

  • Individual Volunteering (VOL-PLACE)
  • Volunteering Teams (VOL-TEAM)

The amounts are calculated based on the information you provided in the Participations section of the project, and cannot be modified here.


You will only see the activity types and budget items for which the awarded grant and/or the reported costs are higher than zero, and only completed participations are taken into account in the calculations.

Each activity type is listed as a section, aggregating all budget data for all the activities of that type implemented in the project. You can click on the dedicated up/down arrows to collapse/expand each section, respectively.

Breakdown per activity type

4. New features in the budget screen

The new features below are available in the Budget screen in beneficiary projects, currently only for KA121, KA122, KA131, KA151, KA152, KA153, KA154, and KA182 projects. These new features are also available for projects under the European Solidarity Corps programme, specifically in ESC30 and ESC51 projects. 

"Hide empty items" checkbox

Clicking the Hide empty items checkbox at the top of the screen allows you to hide budget items with a reported budget of 0 EUR.

Hide empty items checkbox

"Sort by" options

The Budget screen items can be sorted according to different criteria, for better view.

Click on the Default option, to open a drop-down menu (1) from which you can choose other options for sorting the budget items in the list.

Also, you can click on the arrow (2) to sort the amounts displayed in the list in ascending or descending order.

Budget items sorting options

Expand/Collapse icon

You can expand or collapse the subsections to view more details, where applicable, by clicking the + or - icons.

When using the Export PDF button, if a subsection is expanded, it will also appear expanded in the exported PDF file.

Expand and collapse icons

"Total project"

The Total project row is located at the top of the screen.

The 'Total project' row