Open project from the Project List

From the Project list, click on the blue View (eye) icon in the Actions column of the project you want to open.

Project list

Project structure

The Details section of the project opens by default. From here you can easily navigate to the other sections using the Content Menu.

The following elements are available: 

1. Header - the project card in the header provides a quick overview of the main details and is, by default, collapsed, displaying:
   • Grant Agreement number
   • Project Acronym
   • Awarded/Reported Budget
   • National Agency
   • Applicant Organisation ID and Legal name
   • Number of Days left until the Final Report Submission deadline date
   • Project Status, including the date of the final report submission deadline displayed below
   • Actions button - with the options to Update project data and Refresh Reported Budget
2. Content menu - allows you to navigate to the various sections of the project by clicking on the relevant tabs
   • Options available depend on the Action type and call year of the project
3. Content area - shows the detailed information of the section you are viewing, and where applicable, allows you to manage project data (e.g. contacts, activities, etc.)
4. Project List button - click this button to return to the project list.

Use the available scrollbars, to view all information. You can use the arrows to hide (<) or display (>) the Content menu, or to expand the project card.

Project Activities and Budget Details

Here is an example of the expanded header for a project in status Project ongoing. Next to the general project information such as the grant agreement number and organisation information, the following is available:

1. Awarded/Reported budget - provides an overview of the awarded and reported budget for the project
2. Project status, Deadline date and Days left information - Status badge displays the project status and 
3. Actions button - with the options to Update project data and Refresh Reported Budget
4. Information on the Participant report submission rate, where applicable, and general information regarding the project such as start and end date, are available when the header is expanded

Example of expanded header

Project sections

Certain sections are common to all projects:

• Details - shows the basic project information, such as Applicant Organisation ID, National Agency, project title, etc. This section is detailed further below.
• Participating organisations - allows you to manage the participating organisations in your project
• Associated persons - allows you to manage the project contacts and their access rights
• Budget - provides an overview of the declared/reported budget and where applicable, allows you to provide additional details in relation to certain grants requested for your Erasmus+ or European Solidarity Corps project
• Reports - allows you to submit the final beneficiary report

Other sections are specific to the programme or key action you have applied for. 

To view the project content menu items for the action type of your project please see Beneficiary module index per action type.

Here are some examples of the available sections in projects. 

Examples of project items in different projects

View the "Details" section

The Details (1) section provides project information (3) such as programme, key action, action type, duration and dates, National Agency, Beneficiary organisation details and more. 

The Revalidate (2) section is available in the project details for KA1 projects - see below for more information. 

In ESC51 projects, certain information in the Details section can be updated. See the page Update Project details (ESC51-VTJ) for details. 

Details section

Revalidation - for KA1 projects only

The revalidate function available from the Details screen allows you to manually revalidate all mobility activities. 

The Revalidate function for KA1 actions available in the Details screen

To start the manual revalidation for KA1 mobility activities: 

1. Click the Revalidate button on top of the Details screen.
2. You will be asked to confirm that you want to initiate the revalidation. Click Yes.
3. The system detects if the ongoing revalidation is manual or automatic, and a proper message is displayed according to the revalidation type and status. 

Message informing on the type and status of the revalidation

4. You will be informed when the revalidation has finished. 

Revalidation has finished  

For more information on revalidation see Revalidate Mobilities in Beneficiary module. 

Details

Displays all details for the project, separated by subsections:

• Context Information - Shows the Context Information of the project, submitted with the Application form. Here you find information such as the Programme, Key Action, Action Type etc. for the project.
• Project Information - Contains Project Information such as Project code (Grant Agreement No.), Project title (if applicable), Project status, Final Report Submission Deadline and more.
• National Agency - Displays the name and code of the National Agency having ownership for the project. 
• Beneficiary Organisation Information - Displays information on the Beneficiary organisation, such as OID, Legal name and, if applicable, the Erasmus code (ECHE accreditation) if the organisation is a Higher Education Institution, Consortium Accreditation No. and more.
• History Information - Displays the History Information, meaning an overview of changes made to the project, with the details of who made the changes and when these changes were made. Information on the creation date of the project in Beneficiary module is also available here.

You can use the available scrollbar to view all subsections. 

Details section

Use the arrows to expand or collapse each section.

Expand or collapse each section

"Update project data" functionality

Project contacts with edit rights in a project also have the option to Update project data from the Project details header.

Using this functionality will check the project details available in the NA's project management system and transfer changes such as changes to organisation information or changes related to an amendment, to the project in Beneficiary module. 

This option is also useful before completing the final beneficiary report, as the project information must be correct before the report should be submitted. Using Update project data will ensure the latest information for the project as available in the NA's project management system is also available in Beneficiary module.

Any information entered in Beneficiary module will not be affected by this update functionality. Only information maintained in the National Agency Project Management module will be updated using this functionality.

In the header of the project details, click on the Actions button and select the option Update project data.

Click on Update project data

A success message displays after the check for updates is completed. The relevant changes, if any, will be available in the project within an hour.

Success message displays when check for updates is complete

An error message will display if there already is a check for updates running, for example initiated by another project contact. 

Error message displays if update is already ongoing