Open project from the Project List

From the Project list, click on the blue View (eye) icon in the Actions column of the project you want to open.

Project structure

The Details section of the project opens by default. From here you can easily navigate to the other sections using the Content Menu.

The following elements are available: 

1. Header - the project card in the header provides a quick overview of the main details and is, by default, collapsed, displaying:
   • Grant Agreement number
   • Project Acronym
   • Awarded/Reported Budget
   • National Agency
   • Applicant Organisation ID and Legal name
   • Number of Days left until the Final Report Submission deadline date
   • Project Status, including the date of the final report submission deadline displayed below
   • Actions button - with the options to Update project data and Refresh Reported Budget
2. Content menu - allows you to navigate to the various sections of the project by clicking on the relevant tabs
   • Options available depend on the Action type and call year of the project
3. Filter - where available, the preset filter tabs allow you to access a specific subsection of the section you are viewing
4. Content area - shows the detailed information of the section you are viewing, and where applicable, allows you to manage project data (e.g. contacts, activities, etc)
5. Project List button - click this button to return to the project list.

Use the available scrollbars, to view all information. You can use the arrows to hide (<) or display (>) the Content menu and/or Filter panel, or to expand the project card.

Here is an example of the expanded header for a project in status Project ongoing. Next to the general project information such as the grant agreement number and organisation information, the following is available:

1. Awarded/Reported budget - provides an overview of the awarded and reported budget for the project
2. Project status, Deadline date and Days left information - Status badge displays the project status and 
3. Actions button - with the options to Update project data and Refresh Reported Budget
4. Information on the Participant report submission rate, where applicable, and general information regarding the project such as start and end date, are available when the header is expanded

Project sections

Certain sections are common to all projects:

• Details - shows the basic project information, such as Applicant Organisation ID, National Agency, project title,etc. This section is detailed further below
• Organisations - allows you to manage the participating organisations in your project
• Contacts - allows you to manage the project contacts and their access rights
• Budget - provides an overview of the declared/reported budget and where applicable, allows you to provide additional details in relation to certain grants requested for your Erasmus+ or European Solidarity Corps project
• Reports - allows you to submit the final beneficiary report

Other sections are specific to the programme or key action you have applied for. Here are some examples (the list is not exhaustive):

• Participants (ESC30-SOL) - allows you to add and manage the project participants
• Mobility activities  - allows you to add and manage the mobility activities for KA1 youth mobility projects
• Fewer opportunities - allows you add and manage information regarding the fewer opportunities encountered by certain participants to your granted projects

Here some examples of the available sections in projects. 

View the "Details" section

The Details (1) section provides project information such as programme, key action, action type, duration and dates, National Agency, Beneficiary organisation details and more. You can use the preset Filter tabs (2) to access a specific subsection. 

In ESC51 projects, certain information in the Details section can be updated. See the page Update Project details (ESC51-VTJ) for details. 

Details

Displays all details for the project, separated by subsections:

• Context information - Also accessible using preset Context filter
• Project Information - Also accessible using preset Information filter
• National Agency - Also accessible using preset National agency filter
• Beneficiary Organisation Information - Also accessible using pre-set Beneficiary organisation filter
• Project Access
• History Information

You can use the available scrollbar to view all subsections. 

Context

Shows the Context Information of the project, submitted with the Application form. Here you find information such as the Programme, Key Action, Action Type etc. for the project.

Information

Contains Project Information such as Project code (Grant Agreement No.), Project title (if applicable), Project status, Final Report Submission Deadline and more.

National agency

Displays the name and code of the National Agency having ownership for the project. 

Beneficiary organisation 

Displays information on the Beneficiary organisation, such as OID, Legal name and, if applicable, the Erasmus code (ECHE accreditation) if the organisation is a Higher Education Institution, Consortium Accreditation No. and more.

Project Access

Displays information on the logged in user access rights to the project and if the project is locked or not.

History Information

Displays the History Information, meaning an overview of changes made to the project, with the details of who made the changes and when these changes were made. Information on the creation date of the project in Beneficiary module is also available here.

"Update project data" functionality

Project contacts with edit rights in a project also have the option to Update project data from the Project details header.

Using this functionality will check the project details available in the NA's project management system and transfer changes such as changes to organisation information or changes related to an amendment, to the project in Beneficiary module. 

This option is also useful before completing the final beneficiary report, as the project information must be correct before the report should be submitted. Using Update project data will ensure the latest information for the project as available in the NA's project management system is also available in Beneficiary module.

Any information entered in Beneficiary module will not be affected by this update functionality. Only information maintained in the National Agency Project Management module will be updated using this functionality.

In the header of the project details, click on the Actions button and select the option Update project data.

A success message displays after the check for updates is completed. The relevant changes, if any, will be available in the project within an hour.

An error message will display if there already is a check for updates running, for example initiated by another project contact.