This page explains how to view the details for a granted project available under My projects on the Erasmus+ and European Solidarity Corps platform, with a focus on the Details section. 

The Project Log allows viewing certain project-related events that occur during a project's lifecycle, such as changes of contact persons, etc.

Project details such as Project Title, National ID, Start and End of Project cannot be changed at this point in the lifecycle of your project. To request changes for those details contact your National Agency.

<div class="page-break-ruler">&nbsp;</div> 

Steps

Open project from the Project List

From the Project list, click on the blue View (eye) icon in the Actions column for the project you want to open.

Project list

<div style="page-break-after:always;line-height:1em;border-top:1px solid #ccc">&nbsp;</div> 

Project structure

The Details section of the project opens by default. From here you can easily navigate to the other sections using the Content Menu.

The following elements are available: 

  1. Header - the project card in the header provides a quick overview of the main details: grant agreement number, applicant Organisation ID and legal name, National Agency, budget, and project status
  2. Content menu - allows you to navigate to the various sections of the project by clicking on the relevant tabs
  3. Filter - where available, the preset filter tabs allow you to access a specific subsection of the section you are viewing
  4. Content area - shows the detailed information of the section you are viewing, and where applicable, allows you to manage project data (e.g. contacts, activities, etc)

Use the available scrollbars, to view all information. You can use the arrows to hide (<) or display (>) the Content menu and/or Filter panel, or to expand the project card.


Project Activities and Budget Details

Project sections

Certain sections are common to all projects:

  • Details - shows the basic project information, such as Applicant Organisation ID, National Agency, project title,etc. This section is detailed further below
  • Organisations - allows you to manage the participating organisations in your project
  • Contacts - allows you to manage the project contacts and their access rights
  • Budget - provides an overview of the declared/reported budget and where applicable, allows you to provide additional details in relation to certain grants requested for your Erasmus+ or European Solidarity Corps project
  • Reports - allows you to submit the final beneficiary report

Other sections are specific to the programme or key action you have applied for. Here are some examples (the list is not exhaustive):

  • Participants (ESC30-SOL) - allows you to add and manage the project participants.
  • Mobility activities - allows you to add and manage the mobility activities for KA1 youth mobility projects.
  • Fewer opportunities - allows you add and manage information regarding the fewer opportunities encountered by certain participants to your granted projects.

View the "Details" section

The Details section provides project information such as programme, key action, action type, duration and dates, National Agency, Beneficiary organisation details and more. You can use the preset Filter tabs to access a specific subsection. 

Filter tab and Details section

Details

Displays all details for the project, separated by subsections. Use the scrollbar to see other sections of the Details subsection.

Details section

Context

Shows the Context Information of the project, submitted with the Application form. Here you find information such as the Programme, Key Action, Action Type etc. for the project.

Context section

Information

Contains Project Information such as Project code (Grant Agreement No.), Project title (if applicable), Project status and more.

Information section

National agency

Displays the name and code of the National Agency having ownership for the project. 

National Agency section

Beneficiary organisation 

Displays information on the Beneficiary organisation, such as OID, Legal name and, if applicable, the Erasmus code (ECHE accreditation) if the organisation is a Higher Education Institution and more.

Beneficiary organisation section

Project Access

Displays information on the logged in user access rights to the project and if the project is locked or not.

Project access section

History Information

Displays the History Information, meaning an overview of changes made to the project, with the details of who made the changes and when these changes were made. Information on the creation date of the project in Beneficiary My projects is also available here.

History Information section

Alert Summary (not yet implemented)

Displays issues that might affect the implementation of your project. 

Illustration to be added

The "Project Log"

Note: Project Log is not yet implemented, documentation based on design.

The Project Log allows to view certain project-related events that occurred during a project's lifecycle. It provides a history log of all transactions, notifications, and status changes for a project, made by the National Agency, the beneficiary or the system.

The Project log is accessible from the project Details. By default, the Project log shows all available events. 

The following are available in the Project log: 

  1. Navigation tree - to select a specific Event Group; to only display events of a certain type
  2. Search bar - to search for a specific event
  3. The List of events - displays the list with events related to the project; optionally filtered

Illustration to be added

Select an Event group

Select a specific event group to only view these type of events. These event groups to choose from are:

  1. Organisation - events related to the creation, update and/or deletion of Contact Person information
  2. Budget - events related to the Approved Budget transferred from the National Agency's project management system
  3. Claim - events related to claims
  4. Email - provides an overview of all email notifications sent, such as notifications for Project creation, Project updates, Final Report reminders, etc.
  5. All - shows all events and is selected by default

Illustration to be added

Search in the Project log

The Search bar allows you to search for specific events. Type the complete or partial search criteria and click on Search to display only the matching events in the list.

Illustration to be added

List of events

The list of events provides the following information for the available events:

  1. Log Date - the date and hour of the change
  2. Action Description - describes the action taken in the project. The action description is hyperlinked and clicking on it will open the related details
  3. Entity Code - the hyperlinked reference number of the contact or the organisation in the project affected by the event. Clicking the link will open the related details
  4. Group - The event group of the change where the options available are Organisation, Budget, Claim and Email
  5. User - The user that made the changes

Illustration to be added

View event details

Clicking the View icon or the hyperlinked Action Description of the event opens the event details in a pop-up window. 

Illustration to be added


Clicking the hyperlinked Entity of an event opens the Log Details, displaying the details of the change in a pop-up window. .

Illustration to be added


Export the Project log (events)

The Export option allows the export of events from the Project log into a PDF, XLS or CSV file. 

First, select the events to export using one of the available options: All in this page, All existing records, None or Inverse. 

Click on the Export button, select the events to export (all in this page, all existing records) and the file type. Select to either open the file directly or to download and save it to your PC.

Illustration(s) to be added

Expected Outcome

  • The Project Details have been viewed.
<div class="page-break-ruler">&nbsp;</div> 

Related Articles