Welcome
The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.
Project availability
Here an overview of the (upcoming) project availability of beneficiary projects and accreditations in Beneficiary module.
Renamed menu items in projects
Renamed project sections In the Project details of granted projects and accreditations, the Content menu has been updated. Organisations has been renamed to Participating organisations and Contacts has been renamed to Associated persons in the project details in Beneficiary module. The relevant wiki pages will be updated shortly. Here an example screen of the renamed Participating organisations section in a KA154 project. Here an example screen of the renamed Associated persons section in a KA154 project.08/11/2023: "Organisations" has been renamed to "Participating organisations" and "Contacts" has been renamed to "Associated persons"
With Beneficiary module Release 1.28.0., the Import-export mobility activities section in projects was renamed to Import-export. The section is now displayed at the bottom of the Content menu. The relevant wiki pages will be updated over time.08. April 2024: "Import-Export mobility activities" renamed to "Import-export" in Beneficiary module
Periodic/progress reports for KA210 and KA220 are now available in BM
The Periodic/Progress reports for KA2 call year 2023 projects, are from now, 26.01.2024, available in Beneficiary module. An email notification is sent to the beneficiary contact of the project if the periodic/progress report is required. Only then can the report be filled. The submission of the report is not yet possible. Please see the page Basic functionalities in report forms in beneficiary projects to familiarise yourself with reports in Beneficiary module. Find the report templates here: Call KA Report type Template KA210 - Small-scale partnership Periodic/Progress Report KA220 - Cooperation partnerships Periodic/Progress Report More information for these reports will become available soon. When will the progress reports for KA220 and KA210 be available in BM?
2023 2023
Mobility activity management
There were issues with individual support calculations, and some mobility activities are already saved with incorrect values. What should I do?
To have the individual support amount refreshed to the expected values, do the following for each of the affected mobility activities:
- Open the affected mobility activity in edit mode.
- Set any of the following fields to a different value than the current one, then set it back to the desired value. The individual support value will be refreshed and will take into account the expected Duration for the mobility activity.
- Receiving Country
- Start/End Date
- Interrupted Duration
- Travel Days
Mobility activities in my project changed their status from Complete to Draft. What should I do?
Please note that each Beneficiary module release provides improvements related to mobility activity business rules, correction of business rules, adding new rules or remove others. This implies that mobility activities previously completed may not comply to the updated rule(s) enforced or changed after a release.
This means that a mobility may change the status accordingly, from Completed to Draft. These changes can happen in any project, except when it is locked/read-only.
- If the project status is Project Ongoing, mobility activities and the status will be aligned with the rules as per latest release of Beneficiary module. All mobility activities should be checked and, if required, updated by the beneficiary.
- If the project status is Submitted, mobility activities are untouched.
A new functionality, Revalidate mobilities in Beneficiary module that allows beneficiaries to check all mobility activities of a project that were last saved before the current release. See the page Revalidate Mobilities in Beneficiary module for details.
17 AUG 2023: Limitations for Mobility Activity Import/Export in KA151, KA152, KA153 and KA154 projects
The import and export of mobility activities in KA151, KA152, KA153 and KA154 projects is now available for call years 2021, 2022 and 2023 with the following limitations: The limitations will be addressed in a future hotfix.
It is not possible to flag a mobility activity both as Participant with fewer opportunities and as Zero grant. In KA131-HED and KA171-HED projects, it is possible to flag a participant as Zero grant mobility, using the dedicated flag in the Budget section of the mobility activity details screen. See the specific mobility activity pages (KA131/KA171) for details. The Zero grant flag is, however, inactive if the participant is already flagged as a Participant with fewer opportunities. The flags are mutually exclusive.Can a mobility activity flagged as Participant with fewer opportunities be a Zero grant mobility?
If you choose to mark a mobility activity with the Participant with fewer opportunities flag, any prior selection of the Zero grant flag for that mobility activity will be automatically revoked.
Data Dictionary updates
Please note that the one or more data dictionary templates were updated on:
06/11/2024
New Data dictionaries for KA121, KA122, KA131, and KA171 for call 2024 have been published on 06/11/2024.
The files can be accessed on page Data Dictionary and Mobility Import-Export templates.
24/05/2024
New Data dictionaries for ESC51 - Volunteering Projects for all calls have been published on 24/05/2024.
The files can be accessed on page Data Dictionary and Mobility Import-Export templates.
23/11/2023
The updated Data dictionaries for KA121 and KA122 for all calls have been published on 23/11/2023.
The files can be accessed on page Data Dictionary and Mobility Import-Export templates.
21/11/2023
The updated Data dictionaries for KA131-HED and KA171 have been published on 21/11/2023.
The files can be accessed on page Data Dictionary and Mobility Import-Export templates.
31/10/2023
The updated Data dictionaries for all KAs and call years have been published on 31/10/2023. The new files contain an updated list of countries.
The files can be accessed on page Data Dictionary and Mobility Import-Export templates.
29/08/2023
The updated Data dictionaries and mobility export and import templates for KA131 and KA171 for all call years have been published on 29/09/2023.
The files can be accessed on page Data Dictionary and Mobility Import-Export templates.
18/08/2023
The Data dictionaries and mobility export and import templates for KA151, KA152, KA153 and KA154 for all call years have been published on 18/08/2023.
The files can be accessed on page Data Dictionary and Mobility Import-Export templates.
04/08/2023
The Data dictionaries and mobility export and import templates have been updated on 04/08/2023 for KA131.
The updated files are available on page Data Dictionary and Mobility Import-Export templates.
01/06/2023
The Data dictionaries and mobility export and import templates have been updated on 01/06/2023 for KA131 (call 2021, 2022) and KA171 (call 2022).
- Digital skills field displayed and mandatory only for SMT and STT activity types;
- Basic digital skills option removed from the list of possible values.
The updated files are available on page Data Dictionary and Mobility Import-Export templates.
In case of issue with the import and export of mobility activities
- Download the latest version of the data dictionary and/or mobility export-import file(s) from page Data Dictionary and Mobility Import-Export templates to ensure you use the correct files.
- See the videos Introduction to export and import of mobility activities and How to export a list of mobility activities using an XLS file for an overview of the topic.
- The page View mobility activity import error logs provides information regarding errors during import of mobility activities.
General Import - Export issues
Change decimal separators in import export file
When exporting an xlsx file from the Beneficiary module every column cannot be converted in the number format because the number is for example "38.0" the dot is read as a full stop and not a decimal separator as the format of the cell is "text". Replace function (ctrl + F) can replace all dots with a comma. This will also affect all columns if the full worksheet is selected. The format of the columns can be changed to number, or currency. If you do use currency, make sure not to include the currency symbol if intending to import the file to Beneficiary module again. If you wish to only select the content of the affected number columns. Use CTRL to select the first cell in the column. Keeping CTRL pressed, press + SHIFT + ↓, this will select all cells in the column. Keeping CTRL pressed, select the first cell in next column and again use CTRL + SHIFT + ↓ to select all cells in that column. Repeat as necessary until all cells are selected. In order to keep decimal point, right click and select Format cell, change to number. Then use (ctrl + F) and replace . with , 
Key Action Specifics
Hosting locations in Volunteering teams activities in ESC51
Volunteering Teams activities in ESC51 projects do not necessarily have to take place in a host organisation or one of the beneficiary organisation locations, as for Volunteering Teams at least one organisation – either host or support - is required. For details, please consult the European Solidarity Corps programme guide. For example, a Latvian beneficiary organisation with only the support role could organise a volunteering team activity in, for example, Estonia with participants from Latvia and Estonia and the receiving country for the activity being Estonia but no specific Estonian organisation being involved. In such a case, to provide the correct Hosting location for the Volunteering activity, do the following:
When managing Multiplier Events in a KA220, call 2021 project, it is possible to flag an event as Virtual event. However, when adding the relevant Budget items for the event flagged as virtual event, it is not possible to add information regarding local or foreign participants. It is only possible to add the virtual participant information. In order to also provide information for the local and/or foreign participants, you must create a second Multiplier Event and not flag it as a virtual one. In this second Multiplier Event you can then provide the details for the local and/or foreign participants, as applicable. How to provide information for local, foreign and virtual participants in Multiplier events (KA220, Call 2021)?
Overview
Content Tools
Apps
