Project list

The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.

This page explains how to access the granted projects and/or awarded accreditations for your organisation or granted projects where your organisation is a partner, etc. and how to open a project from this list.

My Granted Projects displays projects and accreditations, which have been selected and for which a grant agreement has been concluded with the relevant National Agency and to which you have been granted access (edit or view). In order to view a project in the project list, you must be referenced as a contact person or legal representative of the beneficiary, co-beneficiary or partner organisations involved in the project and you must have view or edit access to the project. See Access rights in Beneficiary projects and Associated persons in projects for details.

Access the project list from the main menu

Sign in to the Erasmus+ and European Solidarity Corps platform with your EU Login account. See How to use the Erasmus and European Solidarity Corps platform for details. After successful login, in the main menu of the Erasmus+ and European Solidarity Corps platform, select Projects and then My Projects.

The All Granted Projects screen opens, displaying the Project list with all projects to which you have access.

Access the project list from inside a project

If you have already opened a project, you can return to the project list from anywhere inside your project by clicking on the Project list button in the top right corner of the screen.

Project list details and general functionality

In the top left corner of the list, you will see the number of projects found in the list.
In the top right corner of the list the Search field the More Filters button are available, allowing you to narrow down the list of projects.
For each project in the list the following information is available:
- Project Title - as recorded in the grant agreement concluded with your National Agency, if applicable
  - By default, the project title, where available, is hidden and the icon is displayed instead. Hovering over this icon will display the full project title.
- Grant Agreement Number - displays the year, National Agency code, programme key action and number
  - Grant agreement number is hyperlinked and, when clicked on, opens the project details
- Beneficiary OID - displays the OID of the beneficiary organisation
- Beneficiary Legal Name - displays the Legal name of the beneficiary organisation
- Project Start Date - displays the project start date in day-month-year format
- Project End Date - displays the project end date in day-month-year format
- Duration (months) - displays the duration of the project in months
- Project Status - displays the current status of your project in the project management or dissemination phase; See Project Statuses for details on the options relevant for you
- Final Report Status - displays the current status of the Final report, if applicable
- Actions - the View icon in the Actions column enables you to open the project
- Reload hyperlink - will refresh the project list, when clicked on
You can sort the list of projects on any column in ascending or descending order by clicking on the appropriate column title. An arrow to the right of the title shows the current sorting order based on that column (up for ascending, down for descending).
At the bottom of the list, you can adjust the number of items displayed per page and use the browsing arrows to navigate to the other pages in the list.

Search and filter options

Search field

The search field is a free text field where you can add in general text to narrow down the list of results. Depending on the context it will allow a user to search either on the text displayed in the list or on the text contained within the listed items.

Type at least two characters in the box and click the Search button to retrieve all the projects matching your criteria and the number of projects found is updated accordingly.
To remove a search filter and return to the full list, simply click on the X button in the Search box.
There is also an option to customise the search even further by clicking the More Filters button. See below for more details.

You can, for example, search using a KA, Call year, (partial) Grant agreement number, (partial) Beneficiary Legal name or Beneficiary OID.

In our example, we searched using a partial project title and one project is found.

More filters

Using the More filters option allows you to narrow down the results using specific filters available for each column available in the list. To open these filters, click on the More filters button.

Once clicked, the search option row appears, containing fields and drop-down lists for each available column (1). To remove the search option row, click the Less Filters button (2).

After a specific filter option has been provided, click away from the specific field, or click on the Search button on the top-right of the screen.

Project title

The Project Title search allows you to provide a (partial) project title.

In the example below, the word "Partners" is provided in the Project title search. Click away from the specific field, or click on the Search button on the top-right of the screen. The results list is filtered as per filter provided and displays all projects with the word "Partners" in the project title.

Note: For a more accurate result, it is advisable to use full words in the search field.

Grant Agreement No.

In the Grant Agreement No. search field, you can search for a project code, partial search is possible.

In the example below, the year "2022" has been inserted in the Grant Agreement No. search field. The results list displays all projects of call year 2022.

Note: For a more accurate result, insert as much detail as possible.

Beneficiary OID

In the Beneficiary OID search field, you can search using the (partial) beneficiary organisation OID. The results list displays all relevant projects for the beneficiary organisation.

Beneficiary Legal Name

In the Beneficiary Legal Name search field, you can search using the (partial) beneficiary organisation name. The results list displays all relevant projects for the beneficiary organisation.

Project Start Date and Project End Date

In the Project Start Date and Project End Date search fields, you can double-click and insert the day/month/year manually into the field, or click on the calendar icon (or single-click the search field) to choose the specific date.

Duration (months)

The Duration (months) search drop-down lets you filter for the project duration. Select the duration in months from the drop-down list. Use the scrollbar to scroll to the maximum of 48 months. The results list will be updated as per your selection.

Project Status

The Project Status search drop-down list contains the list of project statuses as per the different stages of the project lifecycle, such as Project ongoing, Submitted, Final report - awaiting submission or NA validated. Use the scrollbar to choose more statuses.

During the project lifecycle, the project status will change several times. The status is always displayed in the Project Status column of the project list and as a coloured badge in the header of the project details in Beneficiary module.

A project can have any of the below statuses during the project lifecycle, for example:

Project Ongoing - this status is displayed when the project becomes available in Beneficiary module for as long as the beneficiaries fill in the project data and until the final beneficiary report is submitted. A project will return to this status if a submitted Final beneficiary report has been rejected by the National Agency.
Final report - awaiting submission - when Final report is ready for submission.
Submitted - this status is displayed once the final beneficiary report is successfully submitted to the National Agency. The project is locked for the beneficiary users.
NA validation - processing - this status is displayed when the final beneficiary report was accepted by the NA. The project is locked for the beneficiary users.
NA validated - this status is displayed once the final report and project data have been validated by the National Agency. The project is locked for the beneficiary users.
Finalised - this status is displayed when the project has been finalised. The project is locked for the beneficiary users.
Terminated with eligible costs - this status is displayed when the project has been terminated with eligible costs. The project is locked for the beneficiary users.
Terminated no grant - this status is displayed when the project has been terminated without cost. The project is locked for the beneficiary users.

Final Report Status

The Final Report Status search drop-down list contains the list of report statuses. See Manage the final beneficiary report for details.

Combining filters

The available additional filters can be combined. It is also possible to combine the Search field filter with one or more additional filters.

In the example below, the Grant Agreement No. and Beneficiary OID search options are populated, with the resulting project(s) displayed, based on both criteria.

Here is an example where the Search field, using "KA171" as search term, and one additional filter, Beneficiary Legal Name, have been provided. One project fulfilling both criteria is found and displayed in the list.

Removing filters

To remove the Search field filter, click on the X (1) in the Search field.

To remove additional filters, click on the button (2) displayed to the left of the search field, click the button and then the X icon beside the specific search option, to remove it from the search criteria.

Open a project from the project list

From the Project list you can open a project by clicking on the hyperlinked Grant agreement number or the View icon.

The Project Activities and Budget Details screen opens for the selected project. By default, the Details section is displayed.