Welcome

The root page Welcome could not be found in space Erasmus+ & European Solidarity Corps guides.
Skip to end of metadata
Go to start of metadata

The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation. 

By default, notifications are sent to the project contact of the beneficiary organisation as indicated in the National Agency Project Management system.

The person who receives notifications can be changed in your project by indicating another contact from the beneficiary organisation as having view or edit rights to the project. Notifications are by default sent in English, but might also be sent out in the language of the National Agency if the platform has been translated into that language. Some notifications are also sent to partners or co-beneficiary contacts with view or edit rights in a project.

Participants in mobility activity or solidarity projects also receive automatic e-mail notifications in relation to the project they are involved in. These notifications will be documented in the next releases of the tool.


Notifications for Erasmus+ projects

1. Project creation under My Projects

When a project becomes available for its beneficiaries, a notification is sent to the project contact person of the beneficiary organisation. If applicable for your project, a notification is also sent to the contacts of your projects' Co-Beneficiary, Coordinator, and/or Partner organisations.

The e-mail notification provides basic information on the project and instructions on how to sign in using EU Login and access the project. If you do not have an EU Login (previously ECAS account), follow the instructions to register first. The legal representatives will not be notified.

Here is an example of the e-mail notification sent to the contact of the Beneficiary organisation:

Subject:  Beneficiary Module  - Project initiation 2021-1-RO01-KA152-YOU-000007436 – Project "ABC"


Email Body Text:

Dear Maria Smith,

Your project has been created in the Beneficiary Module.

Project details:

EC Project Number: 2021-1-RO01-KA152-YOU-000007436

National Project ID: -

Project title: Project "ABC"

Organisation Legal Name: Organisation XYZ


Beneficiary Module is the system for the management of projects that received an EU grant under the Lifelong Learning and Erasmus+ programmes. The Tool is developed by the European Commission for you, as beneficiaries of these projects.

In the Beneficiary Module you will be able to provide all the information on your projects, identify participants and mobility activities, complete and update budget information, generate and follow-up participant reports and generate and submit your own report(s) to your National Agency.


To access the project, please follow the steps below.

  • Go to Beneficiary Module website at...
  • If you have no EU Login account associated with this e-mail address yet, please click on "Create an account" and set up your account. During the registration process please use the email address that this message was sent to.
  • If you already have an EU Login (formerly called ECAS account) associated with this e-mail address, please use it to log in


You can find the Beneficiary Module Guide here: Beneficiary Guides - Project implementation phase

Please contact your National Agency if you need further information or support.

https://ec.europa.eu/programmes/erasmus-plus/contact_en

This is a system generated message from Beneficiary Module. Please do not reply.


2. Project access for Partners and Co-beneficiaries

Partners or Co-beneficiaries are also notified once access to the project is granted. There are different e-mails, for users with edit rights in the project and users with view access only.

2.1. Partners with write/edit access

Here is an example of the e-mail notification for recipients with write/edit access:

Subject:  Beneficiary Module  - Project initiation 2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email Body Text:

Dear Anna Green,


You have been granted access to your Erasmus+ project in Beneficiary Module.


Project details:

EC Project Number: 2021-1-RO01-KA152-YOU-000007436

National Project ID: -

Project title: Project "ABC"

Coordinator Organisation Legal Name: Organisation XYZ


Beneficiary Module is the system for the management of projects that received an EU grant under the Lifelong Learning and Erasmus+ programmes. The Tool is developed by the European Commission for you, as beneficiaries of these projects.

In the Beneficiary Module you will be able to provide all the information on your projects, identify participants and mobility activities, complete and update budget information, generate and follow-up participant reports and generate and submit your own report(s) to your National Agency.


To access the project, please follow the steps below.

  • Go to Beneficiary Module website at ...
  • If you have no EU Login account associated with this e-mail address yet, please click on "Create an account" and set up your account. During the registration process please use the email address that this message was sent to.
  • If you already have an EU Login (formerly called ECAS account) associated with this e-mail address, please use it to log in


You can find the Beneficiary Module Guide here: Beneficiary Guides - Project implementation phase

Please contact your National Agency if you need further information or support.

https://ec.europa.eu/programmes/erasmus-plus/contact_en

This is a system generated message from Beneficiary Module. Please do not reply.


2.2. Partners with view access

Here is an example of the e-mail notification for recipients with read only access:

Subject:  Beneficiary Module  - Project initiation 2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email Body Text:

Dear Mike Miller,


You have been granted view access to your Erasmus+ project in Beneficiary Module.


Project details:

EC Project Number: 2021-1-RO01-KA152-YOU-000007436

National Project ID: -

Project title: Project "ABC"

Coordinator Organisation Legal Name: Organisation XYZ


Beneficiary Module is the system for the management of projects that received an EU grant under the Lifelong Learning and Erasmus+ programmes. The Tool is developed by the European Commission for you, as beneficiaries of these projects.

In the Beneficiary Module you will be able to provide all the information on your projects, identify participants and mobility activities, complete and update budget information, generate and follow-up participant reports and generate and submit your own report(s) to your National Agency.


To access the project, please follow the steps below.

  • Go to Beneficiary Module website at...
  • If you have no EU Login account associated with this e-mail address yet, please click on "Create an account" and set up your account. During the registration process please use the email address that this message was sent to.
  • If you already have an EU Login (formerly called ECAS account) associated with this e-mail address, please use it to log in.

You can find the Beneficiary Module Guide here: Beneficiary Guides - Project implementation phase

Please contact your National Agency if you need further information or support.

https://ec.europa.eu/programmes/erasmus-plus/contact_en

This is a system generated message from Beneficiary Module. Please do not reply.


3. Project update

When project data is updated by the participating organisations, an e-mail is sent to the contact of the beneficiary organisation, with a summary of the update. The legal representatives are not notified. The project contact is referred to as the Primary contact under My Projects and can be changed to another contact person from the beneficiary organisation, if required.

Here is an example of the e-mail notification:

Subject:  Beneficiary Module - Project update 2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email Body Text:

Dear Maria Smith,


Your project has been updated in Beneficiary Module with new information on 15/09/2021 12:25:00


Project details:

EC Project Number: 2021-1-RO01-KA152-YOU-000007436

National Project ID: -

Project title: Project "ABC"

Organisation Legal Name: Organisation XYZ


Updated sections:

Budget

-


Organisations

Organisation "XXXXXX" has been updated


Contact Persons

-


Be aware that the changes appear in the Beneficiary Module for information only. It is your responsibility to adapt the project information in accordance with these changes, if necessary.


Please contact your National Agency if you need further information or support.

https://ec.europa.eu/programmes/erasmus-plus/contact_en

This is a system generated message from Beneficiary Module. Please do not reply.


4. Request for Interim Report

After the request for an Interim Report is made in the National Agency's management system, an e-mail notification is sent to the project contact person of the beneficiary organisation. 

Here is an example of the e-mail notification:

Subject:  Beneficiary Module - Interim Report requested2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email Body Text:

Dear Maria Smith,


Your National Agency has requested a new Interim Report in Beneficiary Module for you regarding your Erasmus+ project 2021-1-RO01-KA152-YOU-000007436. Please make sure you fill in and submit your Interim Report on time.


Please contact your National Agency if you need further information or support. 

http://ec.europa.eu/programmes/erasmus-plus/tools/national-agencies/index_en.htm

This is a system generated message. Please do not reply.


5. Acceptance of Interim Report 

In case the Interim Report has been accepted by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation. 

Here is an example of the e-mail notification: 

Subject:  Beneficiary Module - Interim Report requested2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email Body Text:

Dear Maria Smith,


Many thanks for submitting your Interim Report for Erasmus+ project 2021-1-RO01-KA152-YOU-000007436. Your National Agency has accepted your Interim Report.


Please contact your National Agency if you need further information or support. 

http://ec.europa.eu/programmes/erasmus-plus/tools/national-agencies/index_en.htm

This is a system generated message. Please do not reply.


6. Rejection of Interim Report

In case the Interim Report has been rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation.

Here is an example of the e-mail notification: 

Subject:  Beneficiary Module - Interim Report requested 2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email Body Text:

Dear Maria Smith,


Your Interim Report for Erasmus+ project 2021-1-RO01-KA152-YOU-000007436 has been rejected by your National Agency.

Please amend your Interim Report and submit it once more. If needed you can always contact your National Agency and ask for further clarifications and guidance.


Please contact your National Agency if you need further information or support. 

http://ec.europa.eu/programmes/erasmus-plus/tools/national-agencies/index_en.htm

This is a system generated message. Please do not reply.


7. Email sent to organisations present in the Grant agreement

All organisations included in the Grant agreement, other than the Beneficiary organisation, are notified by e-mail, sent to the primary contact, that their data has been used in an Erasmus+ project. This e-mail is not sent to the Beneficiary/applicant organisation as another e-mail is already sent with the project information. 

This e-mail is only sent once, when the organisation is created in the project. This can happen either when the project is created or when it is updated, depending on the case.

Here is an example of the e-mail notification: 

Subject:  Beneficiary Module - Project initiation 2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email text

Dear Thomas Miller,


Your organisation participates in an Erasmus+ project. This email is sent to confirm your participation and provide you with more information about the project, the applicant organisation and contact details in case of further questions.


Should details presented in this email be incorrect, please contact the beneficiary organisation or the Erasmus+ National Agency listed below.


Project details:

EC Project Number: 2021-1-RO01-KA152-YOU-000007436

National Project ID: -

Project title: Project "ABC"

Beneficiary Legal Name: Organisation XYZ

Beneficiary Contact: email@email.com


Erasmus+ National Agency managing the project: RO01 - National Agency Romania


Contact details to Erasmus+ National Agencies can be found at https://ec.europa.eu/programmes/erasmus-plus/contact_en

This is a system generated message from Beneficiary Module, an IT system created by the European Commission for management of decentralized Erasmus+ projects.

Please do not reply.


8. Request for Final Report

Reminders to provide the final report will be sent on the end date of the project and 53 days after the end date of the project. This is the default deadline, and your National Agency may adjust the timing and the content of the message to their needs.

Here is an example of the e-mail notification: 

Subject: Beneficiary Module – Final Report Expected 2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email Body Text:

Dear Maria Smith,


Your final report is expected till 23.11.2022 by your National Agency. Please fill in the necessary data and submit your report.


Documentation for final beneficiary report submission can be found at link


Project details:

EC Project Number: 2021-1-RO01-KA152-YOU-000007436

National Project ID: -

Project Title: Project "ABC"

Project Acronym: -

Project Start Date: 01.09.2021

Project End Date: 31.08.2022

Organisation Legal Name: Organisation XYZ

Organisation OID: E10000123


Please contact your National Agency if you need further information or support.

https://ec.europa.eu/programmes/erasmus-plus/contact_en

This is a system generated message from Beneficiary Module. Please do not reply.


9. Rejection of Final Report 

In case the Final Report is rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation.

Here is an example of the e-mail notification: 

Subject: Beneficiary Module – Final Report Rejected 2021-1-RO01-KA152-YOU-000007436 – Project "ABC"

Email Body Text:

Dear Maria Smith,


Your final report has been rejected by your National Agency. You have now full access to your project. Your National Agency will contact you to guide you in making the necessary corrections before you submit your report again. Please wait for their instructions.


Project details:

EC Project Number: 2021-1-RO01-KA152-YOU-000007436

National Project ID: -

Project title: Project "ABC"

Organisation Legal Name: Organisation XYZ


Please contact your National Agency if you need further information or support.

https://ec.europa.eu/programmes/erasmus-plus/contact_en

This is a system generated message from Beneficiary Module. Please do not reply.

 

Notifications for European Solidarity Corps projects

1. Project creation

When a project becomes available for its beneficiaries, a notification will be sent to the project contact person of the beneficiary organisation. The e-mail notification provides instructions on how to sign in using EU Login and access the project. If you do not have an EU Login (previously ECAS account), follow the instructions to register first. The legal representatives will not be notified.

Here is an example of the e-mail notification:

Subject:  Beneficiary Module  - Project initiation 2021-1-RO01-ESC30-SOL-000007523 – Solidarity project "DEF"


Email Body Text:

Dear Maria Smith,


Your European Solidarity Corps project has been granted, congratulations!


Project details:

EC Project Number: 2021-1-RO01-ESC30-SOL-000007523

National Project ID: -

Project title: Solidarity project "DEF"

Organisation Legal Name: Organisation XYZ


You can now send offers in the European Solidarity Corps Portal to the registrants to take part in your project. https://europa.eu/youth/solidarity_en

You can also start managing your project in Beneficiary module.

Beneficiary module is the system for the management of projects that received an EU grant under the European Solidarity Corps. The tool is developed by the European Commission for you, as beneficiaries of these projects.

In Beneficiary module you will be able to provide all the information on your projects. When offers are accepted in the European Solidarity Corps Portal, you will be able to retrieve the participants details and associate them to the activities, complete and update budget information, follow up on participant reports and submit your report to your National Agency.

To access the project please follow the steps below:

  • Go to the Beneficiary module website at ...
  • If you have no EU Login account associated with this email address yet, please click on “Create an account” and set up your account. During the registration process please use the email address that this message was sent to.
  • If you already have an EU Login (formerly called ECAS account) associated with this email address, please use it to log in.

 Please contact your National Agency if you need further information or support:https://ec.europa.eu/youth/solidarity-corps/resources-and-contacts_en

For additional help on how to manage your project in Beneficiary module please consult the Guide for Beneficiaries: Beneficiary Guides - Project implementation phase

This is a system generated message from Beneficiary module. Please do not reply. 


2. Project update

When project data is updated by the participating organisations, an e-mail is sent to the contact of the beneficiary organisation, providing a short summary of the update. The legal representatives are not notified. The project contact is referred to as the Primary contact under My Projects and can be changed to another contact person of the beneficiary organisation, if required.

Here is an example of the e-mail notification: 

Subject:  Beneficiary Module - Project update 2021-1-RO01-ESC30-SOL-000007523 – Solidarity project "DEF"

Email Body Text:

Dear Maria Smith,


Your project has been updated in Beneficiary Module with new information on 15/09/2021 12:25:00


Project details:

EC Project Number: 2021-1-RO01-ESC30-SOL-000007523

National Project ID: -

Project title: Solidarity project "DEF"


Be aware that changes appear in the Beneficiary module for information only. It is your responsibility to adapt the project information in accordance with these changes, if necessary.

Please contact your National Agency if you need further information or support.

This is a system generated message Beneficiary module. Please do not reply.


3. Email sent to Partner organisations present in the Grant agreement

All organisations included in the Grant agreement, other than the beneficiary organisation, are notified by e-mail, sent to the preferred contact, that their data has been used in an European Solidarity Corps project. This e-mail is not sent to the beneficiary organisation contact, as another e-mail is already sent with the project information.

This e-mail is sent only once, when the organisation is created in Beneficiary module. This can happen either when the project is created or when it is updated, depending on the case.

Here is an example of the e-mail notification:

Subject:  Beneficiary Module - Project initiation 2021-1-RO01-ESC30-SOL-000007523 – Solidarity project "DEF"

Email text

Dear Maria Smith,


Your organisation has been added as a partner organisation for a European Solidarity Corps project.


Project details:

EC Project Number: 2021-1-RO01-ESC30-SOL-000007523

National Project ID: -

Project title: Solidarity project "DEF"

Beneficiary Legal Name: Organisation XYZ

Beneficiary Contact: email@email.com

National Agency managing the project: RO01 - National Agency Romania


You can now send offers in the European Solidarity Corps Portal to the registrants to take part in the project: https://europa.eu/youth/solidarity_en.

Should there be incorrect details in this email, please contact the beneficiary organisation or the European Solidarity Corps National Agency: https://ec.europa.eu/youth/solidarity-corps/resources-and-contacts_en.

This is a system generated message from Beneficiary module. Please do not reply. 


4. Request for Final report

Reminders to provide the final report will be sent on the end date of the project and 53 days after the end date of the project. This 53 days is a default and your National Agency may adjust the timing and the content of the message to their needs.

Here is an example of the e-mail notification:

Subject:  Beneficiary Module – Final Report Expected 2021-1-RO01-ESC30-SOL-000007523 – Solidarity project "DEF"

Email Body Text:

Dear Maria Smith,


Your final report is expected till [Final Report Submission Deadline] by your National Agency. Please fill in the necessary data and submit your report.


Documentation for final beneficiary report submission can be found at link


Project details:

EC Project Number: 2021-1-RO01-ESC30-SOL-000007523

National Project ID: -

Project Title: Solidarity project "DEF"

Project Acronym: -

Project Start Date: 01.09.2021

Project End Date: 31.08.2022

Beneficiary Organisation information: -

Organisation Legal Name: Organisation XYZ

Organisation OID: E10000123

Project Information -


Documentation for final beneficiary report submission can be found at link

Please contact your National Agency if you need further information or support. https://ec.europa.eu/youth/solidarity-corps/resources-and-contacts_en.

For additional help on how to manage your project in Beneficiary module please consult the Guide for Beneficiaries: Beneficiary Guides - Project implementation phase

This is a system generated message from Beneficiary module. Please do not reply.


5. Rejection of Final Report

In case the Final Report has been rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation.

Here is an example of the e-mail notification:

Subject:  Beneficiary Module – Final Report Rejected 2021-1-RO01-ESC30-SOL-000007523 – Solidarity project "DEF"

Email Body Text:

Dear Maria Smith,

 

Your final report has been rejected by your National Agency. You have now full access to your project. Your National Agency will contact you to guide you in making  the necessary corrections before you submit your report again. Please wait for their instructions.


Project details:

EC Project Number: 2021-1-RO01-ESC30-SOL-000007523

National Project ID: -

Project title: Solidarity project "DEF"

Organisation Legal Name: Organisation XYZ


Please contact your National Agency if you need further information or support.

https://ec.europa.eu/youth/solidarity-corps/resources-and-contacts_en

This is a system generated message from Beneficiary Module. Please do not reply.