Notifications for Erasmus+ projects

The following recipients will receive automatic notifications:

Privacy statement notification

A privacy statement notification is automatically sent to every email recorded in Beneficiary module with an explanation and a link to the Erasmus+ privacy statement.

This notification is sent to the Beneficiary (or Accreditation owner), Co-Beneficiary/Consortium member, Consortium coordinator, Partner and/or Participant (mobility) in a project.

Subject: Privacy statement for Erasmus+

Email Body Text:

Dear programme participant,

You are receiving this email because you are participating in the Erasmus+ programme.

Your personal data were entered into the European Commission’s IT system to allow your involvement in one of the programme’s projects. The data were entered by the organisation managing the projects.

We want to draw your attention to our privacy statement. This document explains why we process your personal data, how long we process it, and who can access it. If you are interested in knowing more, you can find all information on the privacy statement page https://ec.europa.eu/erasmus-esc-personal-data

Be welcome to address your questions by sending an email to eu-erasmus-esc-personal-data@ec.europa.eu.

Regards,
Directorate-General for Education, Youth, Sport and Culture
Unit B4: Erasmus+ Coordination
European Commission
Brussels, Belgium

This email was sent from an unmonitored mailbox. Please do not reply.

Accreditation Creation in Beneficiary module

When an Accreditation becomes available in Beneficiary module, a notification is sent to the Accreditation owner contact(s) with edit rights that are not the Legal representative.

KA120 - Erasmus accreditation in the fields of Vocational education and training, School education and Adult education 

Here is an example of the e-mail notification sent when a KA120 - Erasmus accreditation becomes available in Beneficiary module. For details regarding these accreditations in Beneficiary module, see the page KA120 Erasmus Accreditations in Beneficiary module.

Subject: Erasmus+ accreditation initiation in the Beneficiary Module ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your Erasmus+ accreditation is now available in Beneficiary Module - the Erasmus+ project management and reporting tool.

Accreditation details:

Accreditation code: [Project Code]

Beneficiary organisation: [Beneficiary Legal Name]

Beneficiary Module is the European Commission’s system for management of Erasmus+ accreditations and projects.

In the Beneficiary Module you will be able to see up-to-date information about your accreditations. You will also need to use this tool to submit accreditation progress reports (including Erasmus Plan updates) to your National Agency. You will be notified when your National Agency launches an accreditation progress report.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

To log in, you will need an EU Login associated with the e-mail address where you have received this notification. If you do not have an EU Login account associated with this e-mail address yet, please follow the link above and click on "Create an account".

You can find technical guidance for using the Beneficiary Module here: https://wikis.ec.europa.eu/x/KKT-AQ

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Erasmus+ project management and reporting tool. Please do not reply.

KA150 - Erasmus Accreditation for Youth 

Here is an example of the e-mail notification sent when a KA150 - Erasmus Accreditation for Youth becomes available in Beneficiary module. For details regarding these accreditations in Beneficiary module, see the page KA150 Erasmus Accreditation for Youth in Beneficiary module.

Subject:  Erasmus+ accreditation initiation in the Beneficiary Module ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your Erasmus+ accreditation is now available in Beneficiary Module - the Erasmus+ project management and reporting tool.

Accreditation details:

Accreditation code: [Project Code]

Beneficiary organisation: [Beneficiary Legal Name]

Beneficiary Module is the European Commission’s system for management of Erasmus+ accreditations and projects.

For accredited organisations, the Beneficiary Module is used for submission of accreditation progress reports and Activity Plan updates to your National Agency. These exercises will be launched according to the schedule established by your National Agency. You will be notified when your National Agency launched a reporting and/or update exercise.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

To log in, you will need an EU Login associated with the e-mail address where you have received this notification. If you do not have an EU Login account associated with this e-mail address yet, please follow the link above and click on "Create an account".

You can find technical guidance for using the Beneficiary Module here: https://wikis.ec.europa.eu/x/KKT-AQ

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Erasmus+ project management and reporting tool. Please do not reply.

Request for Accreditation Progress Report

When the National Agency requests an Accreditation Progress Report from the accredited beneficiary organisation, an email is sent to the contact(s) of the accredited organisation with edit rights in Beneficiary module that are not legal representatives. 

KA120 - Erasmus accreditation in the fields of Vocational education and training, School education and Adult education 

Here is an example of the Accreditation Progress Report request notification sent for KA120 Erasmus accreditations.

Subject: Erasmus+ accreditation progress report and/or update requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

A new accreditation progress report and/or update request has been launched by your National Agency and is due by [Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Accreditation details:

Accreditation code: [Accreditation Code]

Accreditation type: [Possible values: Accreditation for a mobility consortium coordinator; Accreditation for an individual organisation]

Field: [Possible values: School education; Vocational education and training; Adult education; Youth]

Accredited organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply. 

KA150 - Erasmus Accreditation for Youth 

Here is an example of the Accreditation Progress Report request notification sent for KA150 Erasmus accreditations.

Subject: Erasmus+ accreditation progress report and/or update requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

A new accreditation progress report and/or update request has been launched by your National Agency and is due by [Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Accreditation details:

Accreditation code: [Accreditation Code]

Field: [Possible values: School education; Vocational education and training; Adult education; Youth]

Accredited organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply. 

Accreditation Progress Report revision

KA120 - Erasmus accreditation in the fields of Vocational education and training, School education and Adult education 

Here is an example of the Accreditation Progress Report revision notification sent for KA120 Erasmus accreditations.

Subject: Erasmus+ accreditation report and/or update – revision requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your National Agency has returned your accreditation report and/or update for a revision. You are now able to edit the report again in the Beneficiary Module. Your National Agency will contact you to let you know which improvements need to be made before you submit again. Please wait for their instructions if you have not yet received them.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Accreditation details:

Accreditation code: [Accreditation Code]

Accreditation type: [Possible values: Accreditation for a mobility consortium coordinator; Accreditation for an individual organisation.

Field: [Possible values: School education; Vocational education and training; Adult education; Youth]

Accredited organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

KA150 - Erasmus Accreditation for Youth 

Here is an example of the Accreditation Progress Report revision notification sent for KA150 Erasmus accreditations.

Subject: Erasmus+ accreditation report and/or update – revision requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your National Agency has returned your accreditation report and/or update for a revision. You are now able to edit the report again in the Beneficiary Module. Your National Agency will contact you to let you know which improvements need to be made before you submit again. Please wait for their instructions if you have not yet received them.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Accreditation details:

Accreditation code: [Accreditation Code]

Field: [Possible values: School education; Vocational education and training; Adult education; Youth]

Accredited organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Accreditation progress report reminder

This reminder is sent 15 days before the submission deadline if the report has not already been submitted:

Subject: Reminder: Erasmus+ accreditation report and/or update ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

This is a kind reminder that your accreditation progress report and/or update request is due by [Report Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Accreditation details:

Accreditation code: [Accreditation Code]

Accreditation type: [Possible values: Accreditation for a mobility consortium coordinator; Accreditation for an individual organisation][Do not show this item if KA150, null value]

Field: [Possible values: School education; Vocational education and training; Adult education; Youth] 

Accredited organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply. 

Accreditation progress report cancellation

Here is an example of the Accreditation Progress Report cancellation notification:

Subject: Erasmus+ accreditation report and/or update – cancellation ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your National Agency has cancelled your accreditation report and/or update and you no longer need to submit it.

Accreditation details:

Accreditation code: [Accreditation Code]

Accreditation type: [Possible values: Accreditation for a mobility consortium coordinator; Accreditation for an individual organisation][Do not show this item if KA150, null value]

Accredited organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Project creation in Beneficiary module

When a project becomes available for its beneficiaries, a notification is sent to the project contact person(s) with edit rights of the beneficiary organisation. The legal representatives will not be notified.

The e-mail notification provides basic information on the project and instructions on how to sign in using EU Login and access the project. If you do not have an EU Login (previously ECAS account), follow the instructions to register first. 

Here is an example of a KA1 e-mail notification sent on Project creation:

Subject: Erasmus+ project initiation in the Beneficiary Module ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your Erasmus+ project is now available in Beneficiary Module - the Erasmus+ project management and reporting tool.

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

Beneficiary Module is the European Commission’s system for management of projects that received an EU grant under the Erasmus+ programme.

In line with your project grant agreement, you must use the Beneficiary Module to regularly introduce information about the activities you have implemented and to submit project reports to your National Agency ([NA description]) when requested. The tool will enable you to calculate the eligible grant corresponding to each activity and to monitor the progress of your project. 

You will also need to use the Beneficiary Module to send out individual participant reports to participants in your mobility activities.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

To log in, you will need an EU Login associated with the e-mail address where you have received this notification. If you do not have an EU Login account associated with this e-mail address yet, please follow the link above and click on "Create an account".

You can find technical guidance for using the Beneficiary Module here: https://wikis.ec.europa.eu/x/KKT-AQ

If you need further information or support, you can contact National Agency ([NA description]). The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Here is an example of a KA2 e-mail notification sent on Project creation: 

Subject:  Erasmus+ project initiation in the Beneficiary Module ([Project Code])
Email Body Text:
Dear [Contact FirstName] [Contact LastName],
Your Erasmus+ project is now available in Beneficiary Module - the Erasmus+ project management and reporting tool.
 
Project details:
Project code: [Project Code]
National Project ID: [National ID][Do not show this line is there is no National ID]
Project title: [Project Title][Do not show this line is there is no project title]
Beneficiary organisation: [Beneficiary Legal Name]
 
Beneficiary Module is the European Commission’s system for management of projects that received an EU grant under the Erasmus+ programme.
 
In line with your project grant agreement, you must use the Beneficiary Module to regularly introduce information about the activities you have implemented and to submit project reports to your National Agency ([NA description]) when requested. The tool will enable you to calculate the eligible grant corresponding to each activity and to monitor the progress of your project.
 
You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list
To log in, you will need an EU Login associated with the e-mail address where you have received this notification. If you do not have an EU Login account associated with this e-mail address yet, please follow the link above and click on "Create an account".
You can find technical guidance for using the Beneficiary Module here: https://wikis.ec.europa.eu/x/KKT-AQ
If you need further information or support, you can contact National Agency ([NA description]). The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies
 
This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Request for Interim Amendments Exercise 

An email is automatically sent to the primary contact of beneficiaries at the start of the exercise.

Please see an example of the e-mail notification below:

Subject: Interim amendment exercise for accredited mobility project [Project Code]

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

This an automatically generated notification from the Erasmus+ project management and reporting tool to inform you about the start of the interim amendment exercise for accredited mobility projects under call [Call year].

According to the rules of Erasmus+ accredited mobility projects, you are able to make specific amendment requests after 12 months of implementation. These requests are made as part of the interim amendment exercise that has now been launched. You can submit your requests through the Erasmus+ project management and reporting tool (accessible at https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list).

Participating in the interim exercise is entirely optional. If you do not wish to make any changes to your grant agreement, you do not need to do anything at this stage.

This is an automatically generated message from the Erasmus+ project management and reporting tool. Please do not reply.

Interim report request (KA171)

A notification is sent to the project's beneficiary contact when the National Agency requests an Interim report for a KA171-HED - Mobility of higher education students and staff supported by external policy funds project. See How to complete and submit a KA171 Interim or Periodic Report for details. 

Here is an example of the e-mail notification:

Subject: Interim report is requested for [Project Code] with submission deadline on [submission deadline]

Email body text:

Dear [Contact FirstName] [Contact LastName],

This is an automatically generated notification from the Erasmus+ project management and reporting tool to inform you that the Interim report is requested for your mobility project under call [Call year] with duration [24/36 months]. The deadline to submit your Interim Report is on [submission deadline].

According to the rules of Erasmus+ KA171 mobility projects, you can request your next pre-financing and make specific amendment requests after 12 months of implementation. These requests are made as part of the interim report exercise that has now been launched. You can submit your requests through the Erasmus+ project management and reporting tool (accessible at https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list).

Participating in the interim exercise is mandatory. If you do not wish to make any changes to your grant agreement, the interim report serves the purpose of a progress report.

This is an automatically generated message. Please do not reply.

Interim report revision (KA171)

A notification is sent to the project's beneficiary contact when the National Agency requests the revision of a submitted Interim report for a KA171-HED - Mobility of higher education students and staff supported by external policy funds project. See How to complete and submit a KA171 Interim or Periodic Report for details. 

Here is an example of the e-mail notification: 

Subject: Interim Report has to be revised for [Project Code]
 
Email body text:
 

Dear [Contact FirstName] [Contact LastName],
 
This is an automatically generated notification from the Erasmus+ project management and reporting tool to inform you that the Interim report needs to be revised for your mobility project under call [Call year] with duration [24/36 months].
 
Participating in the interim exercise is mandatory. If you do not wish to make any changes to your grant agreement, the interim report serves the purpose of a progress report.

This is an automatically generated message. Please do not reply.

Interim report cancelation (KA171)

A notification is sent to the project's beneficiary contact when the National Agency cancels the request for an Interim report. See How to complete and submit a KA171 Interim or Periodic Report for details. 

Here is an example of the e-mail notification: 

Subject: Interim Report has been cancelled for [Project Code]
 
Email body text:
 

Dear [Contact FirstName] [Contact LastName],
 
This is an automatically generated notification from the Erasmus+ project management and reporting tool to inform you that the Interim report has been cancelled for your mobility project under call [Call year] with duration [24/36 months].

This is an automatically generated message. Please do not reply.

Periodic report request (KA171)

A notification is sent to the project's beneficiary contact when the National Agency requests a Periodic report for a KA171 project. 

Here is an example of the e-mail notification: 

Subject: Periodic report is requested for [Project Code] with submission deadline on [submission deadline]
 
Email Body Text:

Dear [Contact FirstName] [Contact LastName],
 
This is an automatically generated notification from the Erasmus+ project management and reporting tool to inform you that the Periodic report is requested for your mobility project under call [Call year] with duration [24/36 months]. The deadline to submit your Periodic Report is on [submission deadline]. 
 
According to the rules of Erasmus+ KA171 mobility projects, you can request your next pre-financing and make specific amendment requests after 12 months of implementation. These requests are made as part of the periodic report exercise that has now been launched. You can submit your requests through the Erasmus+ project management and reporting tool (accessible at https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list).
 
Participating in the periodic exercise is mandatory. If you do not wish to make any changes to your grant agreement, the periodic report serves the purpose of a progress report.

This is an automatically generated message. Please do not reply.

Periodic report revision (KA171)

A notification is sent to the project's beneficiary contact when the National Agency requests a revision of the Periodic report for a KA171 project. 

Here is an example of the e-mail notification: 

Subject: Periodic Report has to be revised for [Project Code]
 
Email Body Text:
 

Dear [Contact FirstName] [Contact LastName],
 
This is an automatically generated notification from the Erasmus+ project management and reporting tool to inform you that the Periodic report needs to be revised for your mobility project under call [Call year] with duration [24/36 months].
 
Participating in the periodic exercise is mandatory. If you do not wish to make any changes to your grant agreement, the periodic report serves the purpose of a progress report.

This is an automatically generated message. Please do not reply.

Periodic report cancelation (KA171)

A notification is sent to the project's beneficiary contact when the National Agency cancels the Periodic report for a KA171 project. 

Here is an example of the e-mail notification: 

Subject: Periodic Report has been cancelled for [Project Code]

Email Body Text:

Dear [Contact FirstName] [Contact LastName],
 
This is an automatically generated notification from the Erasmus+ project management and reporting tool to inform you that the Periodic report has been cancelled for your mobility project under call [Call year] with duration [24/36 months].

This is an automatically generated message. Please do not reply.

Periodic report request (KA210, KA220)

A notification is sent to the project's beneficiary contact when the National Agency requests a Periodic report for a KA210 or KA220 project. 

Here is an example of the e-mail notification: 

Subject: Erasmus+ project periodic report requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

A periodic report for your Erasmus+ project is due by [Report Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool. You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Progress report request (KA210, KA220)

A notification is sent to the project's beneficiary contact when the National Agency requests a Progress report for a KA210 or KA220 project. 

Here is an example of the e-mail notification: 

Subject: Erasmus+ project progress report requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

A progress report for your Erasmus+ project is due by [Report Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Periodic report revision (KA210, KA220)

A notification is sent to the project's beneficiary contact when the National Agency requests the revision of a submitted Periodic report for a KA210 or KA220 project. 

Here is an example of the e-mail notification: 

Subject: Erasmus+ project periodic report – revision requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your National Agency has returned your periodic report for a revision. You are now able to edit the report again in the Beneficiary Module. Your National Agency will contact you to let you know which improvements need to be made before you submit again. Please wait for their instructions if you have not yet received them.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Progress report revision (KA210, KA220)

A notification is sent to the project's beneficiary contact when the National Agency requests the revision of a submitted Progress report for a KA210 or KA220 project. 

Here is an example of the e-mail notification: 

Subject:  Erasmus+ project progress report – revision requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your National Agency has returned your progress report for a revision. You are now able to edit the report again in the Beneficiary Module. Your National Agency will contact you to let you know which improvements need to be made before you submit again. Please wait for their instructions if you have not yet received them.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Periodic report reminder (KA210, KA220)

A reminder notification is sent to the project's beneficiary contact 10 days before the Periodic submission deadline if the report has not already been submitted, indicating the deadline for the submission of a Periodic progress report in KA210 and KA220 projects. 

Here is an example of the e-mail notification: 

Subject: Reminder: Erasmus+ project periodic report ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

This is a kind reminder that your periodic report is due by [Report Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Progress report reminder (KA210, KA220)

A reminder notification is sent to the project's beneficiary contact 10 days before the Progress submission deadline if the report has not already been submitted, indicating the deadline for the submission of a Progress report in KA210 and KA220 projects.

Here is an example of the e-mail notification: 

Subject: Reminder: Erasmus+ project progress report ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

This is a kind reminder that your progress report is due by [Report Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Periodic report cancelation (KA210, KA220)

A notification is sent to the project's beneficiary contact when the National Agency cancels the request for a Periodic report for KA210 and KA220 projects. 

Subject: Erasmus+ project periodic report – cancellation ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your National Agency has cancelled your periodic report and you no longer need to submit it.

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Progress report cancelation (KA210, KA220)

A notification is sent to the project's beneficiary contact when the National Agency cancels the request for a Progress report for KA210 and KA220 projects. 

Here is an example of the e-mail notification: 

Subject: Erasmus+ project progress report – cancellation ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your National Agency has cancelled your progress report and you no longer need to submit it.

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Request for Final Report

Email notifications for Final report submission are sent to all primary contacts of a Beneficiary Organisation at two distinct moments in the project lifecycle:

1. The first occurrence is on the project end date;
2. The second occurrence is one week before the Final report submission deadline, and is calculated by adding two calendar months to the project end date and subtracting seven calendar days. For example, if the project ended on 31/07/2025, the second reminder would be sent on 22/09/2025 (31/07/2025 + 53 days). 

This notification is sent to the beneficiary organisation contact(s) with edit rights in the project that are not the legal representative. If the final report was already submitted before the configured dates, no notification is sent out. For details regarding the Final beneficiary report in Beneficiary module, please see the page Manage the final beneficiary report.

For NA users: The Final Report submission deadline can be changed in the Project details in PMM, in the Application data, under Context.

Here is an example of the e-mail notification: 

Subject: Erasmus+ project final report requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

The final report for your Erasmus+ project is due by [Final Report Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

You can find guidance and documentation for final report submission at https://wikis.ec.europa.eu/x/IIRYAg

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Final report late submission reminder

This notification is sent to the beneficiary organisation contact(s) with edit rights in the project that are not the legal representative. If the final report was already submitted before the configured dates, no notification is sent out. For details regarding the Final beneficiary report in Beneficiary module, please see the page Manage the final beneficiary report.

Subject:  Reminder: Erasmus+ project final report ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

This is a kind reminder that the final report for your Erasmus+ project is due by [Final Report Submission Deadline]. Please fill in and submit the report in the Beneficiary Module – the Erasmus+ project management and reporting tool.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

You can find guidance and documentation for final report submission at https://wikis.ec.europa.eu/x/IIRYAg

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency ([NA description]). The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Rejection of Final Report 

In the case where the Final Report is rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation. 

Here is an example of the e-mail notification: 

Subject: Erasmus+ project final report – review requested ([Project Code])

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your National Agency has returned your project final report for a review. Your project and the final report are now again fully editable in Beneficiary Module. Your National Agency will contact you to let you know which improvements need to be made before you submit your report again. Please wait for their instructions if you have not yet received them.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

Project details:

Project code: [Project Code]

National Project ID: [National ID][Do not show this line is there is no National ID]

Project title: [Project Title][Do not show this line is there is no project title]

Beneficiary organisation: [Beneficiary Legal Name]

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://erasmus-plus.ec.europa.eu/national-agencies

This is an automatically generated message from the Beneficiary Module – the Erasmus+ project management and reporting tool. Please do not reply.

Participant report notifications

Automatic e-mails are sent to participants with an invitation to complete a Participant Report in EU Survey, to share their feedback on the experience participating in an activity for Erasmus+. All participants will receive this notification, except those taking part in Youth and Higher Education International projects.

For details on the Participant Report in Beneficiary module, see the page Manage participant reports in projects.

Email sent for Participant Report - All Except Youth, group mobilities and Higher Education International 

Subject: Erasmus+ participant report

Email Body Text:

Dear %%FIRST_NAME%% %%LAST_NAME%%

You have recently taken part in an Erasmus as part of Erasmus+ project %%Project Title%% (Project code: %%Project Code%%). Now it's time to report back about your experience. This is a request for an ‘Erasmus+ participant report’ and it is obligatory for all recipients of Erasmus+ grants.

The participant report is a short questionnaire that takes 5-10 minutes to fill in. Your feedback will be used to evaluate the project in which you have taken part, to measure the impact of Erasmus+ and to improve it in the future.

This report must be submitted only by you. You must not forward the link to any other recipient. You should personally decide which answers to select.

You should submit your report within 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%%

You can save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. After that you will no longer be able to change it.

Please note that your project managers will be able to see your report. If you wish to share any sensitive information that you do not want to include in the report, you can contact your Erasmus+ National Agency directly. The list of Erasmus+ National Agencies can be found here: %%NA_INFORMATION%%

Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%%

Thank you for your time and for helping make the Erasmus+ programme better!

This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties when filling in the report, please contact your beneficiary organisation: %%HOME_NAME%% 

Email sent for Participant Report - Youth

Subject: Erasmus+ participant report

Email body text:

Dear %%FIRST_NAME%% %%LAST_NAME%%

You recently took part in an Erasmus+ project. Now it's time to tell us what you think by filling in your participant report that takes the form of a short online report. Your feedback is very valuable to the European Commission, the National Agencies and individual organisations involved in the project, and will help improve the Erasmus+ programme for future generations!

You should submit the report any time in the next 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%%
You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.

To help you fill in your report, please find below your main mobility activity details:
Mobility activity type: %%ACTIVITY_TYPE%%
Planned dates of mobility activity: %%START_DATE%% - %%END_DATE%%
Country of mobility activity: %%HOST_COUNTRY%%
Sending organisation:
Name: %%HOME_NAME%%
City: %%HOME_CITY%%
Country %%HOME_COUNTRY%%
Receiving organisation:
Name: %%HOST_NAME%%
City: %%HOST_CITY%%
Country %%HOST_COUNTRY%%

Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of Erasmus+ National Agencies can be found at %%NA_INFORMATION%%

Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%%

Many thanks for your time and for helping make the Erasmus+ programme better!
The Erasmus+ Programme Team

This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report, please contact your beneficiary organisation: %%HOME_NAME%%

Email Sent for Participant Report - Higher Education International (incoming long-term student mobility)

Subject: Erasmus+ participant report

Email body text:

Dear %%FIRST_NAME%% %%LAST_NAME%%,

You recently took part in an Erasmus+ project. Now it's time to tell us what you think! It takes just 5-10 minutes to fill in your "participant report". This is a required part of your mobility activity placement, and your feedback is very valuable. Your sending organisation, the National Agencies and the European Commission use your answers to improve Erasmus+ for future participants.

You should submit the report within 10 calendar days upon receipt of this invitation. Click here to start: %%UNIQUE_ACCESS_LINK%%

Please note that this report is intended to be submitted only by you and you may not forward the above link to any other recipient
You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.

To help you fill in your report, please find below your main mobility activity details:
Mobility activity type: %%ACTIVITY_TYPE%%
Planned dates of mobility activity: %%START_DATE%% - %%END_DATE%%
Country of mobility activity: %%LOCATION_COUNTRY%%
Sending organisation:
Name: %%HOME_NAME%%
City: %%HOME_CITY%%
Country %%HOME_COUNTRY%%
Receiving organisation:
Name: %%HOST_NAME%%
City: %%HOST_CITY%%
Country %%HOST_COUNTRY%%

Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of Erasmus+ National Agencies can be found at %%NA_INFORMATION%%

Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%%

Many thanks for your time and for helping make the Erasmus+ programme better!
The Erasmus+ Programme Team

This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report, please contact your beneficiary organisation: %%BENEFICIARY_ORGANISATION_NAME%%

Email Sent for Participant Report - Higher Education International (the rest of the participants)

Subject: Erasmus+ participant report

Email Body Text:

Dear %%FIRST_NAME%% %%LAST_NAME%%,

You recently took part in an Erasmus+ project. Now it's time to tell us what you think! It takes just 5-10 minutes to fill in your "participant report". This is a required part of your mobility activity placement, and your feedback is very valuable. Your sending organisation, the National Agencies and the European Commission use your answers to improve Erasmus+ for future participants.

You should submit the report within 30 calendar days upon receipt of this invitation. Click here to start: %%UNIQUE_ACCESS_LINK%%

Please note that this report is intended to be submitted only by you and you may not forward the above link to any other recipient
You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.

To help you fill in your report, please find below your main mobility activity details:
Mobility activity type: %%ACTIVITY_TYPE%%
Planned dates of mobility activity: %%START_DATE%% - %%END_DATE%%
Country of mobility activity: %%LOCATION_COUNTRY%%
Sending organisation:
Name: %%HOME_NAME%%
City: %%HOME_CITY%%
Country %%HOME_COUNTRY%%
Receiving organisation:
Name: %%HOST_NAME%%
City: %%HOST_CITY%%
Country %%HOST_COUNTRY%%

Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of Erasmus+ National Agencies can be found at %%NA_INFORMATION%%

Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%%

Many thanks for your time and for helping make the Erasmus+ programme better!
The Erasmus+ Programme Team

This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report, please contact your beneficiary organisation: %%BENEFICIARY_ORGANISATION_NAME%%

Email sent for Participant Report - group mobilities in SCH/ADU/VET projects

Subject: Erasmus+ participant report

Email Body Text:

Dear %%FIRST_NAME%% %%LAST_NAME%%

You have recently taken part in an Erasmus+ mobility activity as an accompanying person for a group of learners. This is a request for an ‘Erasmus+ participant report’ which is a part of the obligatory reporting system for Erasmus+ projects.

The participant report is a short questionnaire that takes 5-10 minutes to fill in. The group report questions will ask you about the group’s overall experience. Your feedback will be used to evaluate the project in which you have taken part, to measure the impact of Erasmus+ and to improve it in the future.

You should submit your report within 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%%

You can save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. After that you will no longer be able to change it.

Please note that your project managers will be able to see your report. If you wish to share any sensitive information that you do not want to include in the report, you can contact your Erasmus+ National Agency directly. The list of Erasmus+ National Agencies can be found here: %%NA_INFORMATION%%

Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%%

Thank you for your time and for helping make the Erasmus+ programme better!

This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties when filling in the report, please contact your beneficiary organisation: %%HOME_NAME%%

Email Sent for Individual Participant Report on recognition

For details regarding the Report on recognition in Beneficiary module, see the page Manage Report On Recognition.

Subject: Erasmus+ participant report on recognition

Email body text:

Dear %%RECOGN.FIRST_NAME%% %%RECOGN.LAST_NAME%%,

You have taken part in an Erasmus+ mobility activity project and already submitted feedback on your mobility activity experience through the participant report. As your recognition process was not finalised at the time of the submission of your first report, you are now asked to fill in the second report which focuses specifically on recognition.

Your mobility activity details were the following:
Mobility activity type: %%RECOGN.ACTIVITY_TYPE%%
Planned dates of mobility activity: %%RECOGN.START_DATE%% - %%RECOGN.END_DATE%%
Country of mobility activity: %%RECOGN.LOCATION_COUNTRY%%
Sending organisation:
Name: %%RECOGN.HOME_NAME%%
City: %%RECOGN.HOME_CITY%%
Country: %%RECOGN.HOME_COUNTRY%%
Receiving organisation:
Name: %%RECOGN.HOST_NAME%%
City: %%RECOGN.HOST_CITY%%
Country: %%RECOGN.HOST_COUNTRY%%

Please click on the link below to access the online participant report on recognition and fill it in: %%RECOGN.UNIQUE_ACCESS_LINK%%
You may save a temporary draft and use the same hyperlink to get back to it. Once you have completed it by answering all questions, please submit it by clicking on the "Submit" button. After having submitted the report you will no longer be able to change it.

This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report please contact your beneficiary organisation: %%RECOGN.BENEFICIARY_ORGANISATION_NAME%%

Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the National Agency that has selected your project. Contact details of Erasmus+ National Agencies can be found at %%RECOGN.NA_INFORMATION%%

Your personal data is protected. More details can be found at %%RECOGN.PERSONAL_DATA_PROTECTION%%
Many thanks for the time dedicated to this Erasmus+ participant report on recognition!

Reminder email sent for Final Report late submission

Reminders to provide the final report will be sent on the end date of the project and 53 days after the end date of the project. 

Here is an example of the e-mail notification: 

Subject: Erasmus+ project management and reporting tool – Late Final Report [Project Agreement Number ] – [Project Title]

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your final report was expected till [Final Report Submission Deadline] by your National Agency. Please fill in the necessary data and submit your report.

Documentation for final beneficiary report submission can be found at https://wikis.ec.europa.eu/x/IIRYAg

Project details:

EC Project Number: [Project Agreement Number]

National Project ID: [National ID]

Project Title: [Project Title]

Project Acronym: [Project Acronym]

Project Start Date: [Project Start Date]

Project End Date: [Project End Date]

Organisation Legal Name: [Beneficiary Legal Name]

Organisation OID: [Organisation OID]

Please contact your National Agency if you need further information or support.

https://erasmus-plus.ec.europa.eu/national-agencies

This is a system generated message from Erasmus+ project management and reporting tool. Please do not reply.

Notifications for European Solidarity Corps projects

The following recipients will receive automatic notifications:

Privacy statement notification

A privacy statement notification email is automatically sent to the every email recorded in Beneficiary module with an explanation and a link to the Erasmus+/European Solidarity Corps privacy statement.

Subject: Privacy statement for European Solidarity Corps

Email body text:

Hello,

You are receiving this email because you participate in European Solidarity Corps programme. 

Your personal data were entered into the European Commission’s IT system to allow your participation in one of the programme’s activities. The data were entered by the organisation managing the activity.

We want to draw your attention to our privacy statement. This document explains why we process your personal data, how long we process it, and who can access it. If you are interested in knowing more, you can find all information on the privacy statement page: https://ec.europa.eu/erasmus-esc-personal-data

Be welcome to address your questions by sending an email to eu-erasmus-esc-personal-data@ec.europa.eu.

Regards,
Directorate-General for Education, Youth, Sport and Culture
Unit B4: Erasmus+ Coordination
European Commission
Brussels, Belgium

This email was sent from an unmonitored mailbox. Please do not reply.

Quality Label creation

When an ESC50/ESC52 Quality Label becomes for beneficiaries, a notification is sent to the Accreditation owner contact(s) with edit rights that are not the Legal representative.

Subject:  Beneficiary module – access to your Quality Label space: [Quality Label Code]

Email body text:

Dear [Contact FirstName] [Contact LastName],

Your organisation’s Quality Label space is now available in the Beneficiary module.

Quality Label details:

Quality Label code: [QL Code]

Beneficiary organisation: [Beneficiary Legal Name]

The Beneficiary module is the system developed by the European Commission for the management of projects under the Erasmus+ and the European Solidarity Corps programmes.

For organisations holding a Quality Label, the Beneficiary module will be used for submission of progress reports and requests for Quality Label updates/changes to your National Agency. These exercises will be launched according to the schedule established by your National Agency.

To access the Beneficiary module please follow this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

To log in, you will need an EU Login (formerly called ECAS account) associated with this e-mail address. If you do not have an EU Login account associated with this e-mail address yet, please click on "Create an account" to set one up. During the registration process, please make sure to use the same e-mail address where you have received this message. 

You can find technical guidance for using the Beneficiary module here: https://wikis.ec.europa.eu/x/KKT-AQ

Please contact your National Agency if you need further information or support. You can find a list of Erasmus+ National Agencies at the following link: https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en 

This is an automatically generated message from the Beneficiary module. Please do not reply.

Quality label report request

When the National Agency requests an Accreditation Progress Report from the beneficiary organisation awarded with the Quality Label, an email is sent to the contact(s) of the accredited organisation with edit rights in Beneficiary module that are not legal representatives. 

Subject: European Solidarity Corps – Quality Label progress report expected – [Quality Label Code]

Email body text:

Dear [Contact FirstName] [Contact LastName],

A Quality Label progress report or update request has been launched by your National Agency with submission deadline on [Submission Deadline].

Quality Label details:

Quality Label code: [Quality Label Code]

Quality Label role: [Possible values: lead/support/host]

Quality Label organisation: [Beneficiary Legal Name]

The report must be submitted via the Beneficiary module. For access please follow this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list

To log in you will need an EU Login (formerly called ECAS account) associated with this e-mail address. If you do not have an EU Login account associated with this e-mail address yet, please click on "Create an account" and set up your account. During the registration process, please make sure to use the e-mail address that this message was sent to.

You can find technical guidance for using the Beneficiary module here: https://wikis.ec.europa.eu/x/KKT-AQ

Please contact your National Agency if you need further information or support. You can find a list of National Agencies at the following link: https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en

This is an automatically generated message from the Beneficiary module. Please do not reply.

Project creation

When a project becomes available for its beneficiaries, a notification will be sent to the project contact person of the beneficiary organisation. The legal representatives will not be notified.

The e-mail notification provides basic information on the project and instructions on how to sign in using EU Login and access the project. If you do not have an EU Login (previously ECAS account), follow the instructions to register first. 

Here is an example of the e-mail notification:

Subject: European Solidarity Corps project initiation in Beneficiary Module ([Project Code]) 

Email Body Text: 

Dear [Contact FirstName] [Contact LastName], 

Your European Solidarity Corps project is now available in Beneficiary Module - the European Solidarity Corps project management and reporting tool. 

Project details: 

Project code: [Project Code] 

National Project ID: [National ID][Do not show this line is there is no National ID] 

Project title: [Project Title][Do not show this line is there is no project title] 

Beneficiary organisation: [Beneficiary Legal Name] 

Beneficiary Module is the European Commission’s system for management of projects that received an EU grant under the European Solidarity Corps programme.

In line with your project grant agreement, you must use the Beneficiary Module to regularly introduce information about the activities you have implemented and to submit project reports to your National Agency when requested. The tool will enable you to calculate the eligible grant corresponding to each activity and to monitor the progress of your project.

You can access the Beneficiary Module by following this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list 

To log in, you will need an EU Login associated with the e-mail address where you have received this notification. If you do not have an EU Login account associated with this e-mail address yet, please follow the link above and click on "Create an account".

You can find technical guidance for using the Beneficiary Module here: https://wikis.ec.europa.eu/x/KKT-AQ 

If you need further information or support, you can contact your National Agency. The list of National Agencies is available at the following link: https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en

This is an automatically generated message from the Beneficiary Module. Please do not reply. 

Project update

When project data is updated by the participating organisations, an e-mail is sent to the contact of the beneficiary organisation, providing a short summary of the update. The legal representatives are not notified. The project contact is referred to as the Primary contact in the project and can be changed to another contact person of the beneficiary organisation, if required.

Here is an example of the e-mail notification: 

Subject: Beneficiary module - Project update [Project Agreement Number ] – [Project Title]

Email body text:

Dear [Contact FirstName] [Contact LastName],

Your project has been updated in Beneficiary module with new information on [dd/mm/yyyy] [hh:mm:ss]

Project details:

EC Project Number: [Project Agreement Number]

National Project ID: [National ID]

Project title: [Project Title]

Be aware that changes appear in the Beneficiary module for information only. It is your responsibility to adapt the project information in accordance with these changes, if necessary.

Please contact your National Agency if you need further information or support.

This is a system generated message by Beneficiary module. Please do not reply.

Request for Final report

Reminders to provide the final report will be sent on the end date of the project and 53 days after the end date of the project. This 53 days is a default and your National Agency may adjust the timing and the content of the message to their needs.

Here is an example of the e-mail notification:

Subject: Beneficiary module – Final Report Expected [Project Agreement Number ] – [Project Title]

Email body text:

Dear [Contact FirstName] [Contact LastName],

Your final report is expected till [Final Report Submission Deadline] by your National Agency. Please fill in the necessary data and submit your report.

Documentation for final beneficiary report submission can be found at https://wikis.ec.europa.eu/x/IIRYAg

Project details:

EC Project Number: [Project Agreement Number]

National Project ID: [National ID]

Project Title: [Project Title]

Project Acronym: [Project Acronym]

Project Start Date: [Project Start Date]

Project End Date: [Project End Date]

Beneficiary Organisation information: [Organization information]

Organisation Legal Name: [Beneficiary Legal Name]

Organisation OID: [Organisation OID]

Project Information [Project information]

Documentation for final beneficiary report submission can be found at https://wikis.ec.europa.eu/x/IIRYAg.

Please contact your National Agency if you need further information or support. https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en.

For additional help on how to manage your project in Beneficiary module please consult the Guide for Beneficiaries: https://wikis.ec.europa.eu/x/KKT-AQ

This is a system generated message from Beneficiary module. Please do not reply.

Reminder email sent for Final Report late submission

Reminders to provide the final report will be sent on the end date of the project and 53 days after the end date of the project. 

Here is an example of the e-mail notification: 

Subject:  Beneficiary module – Final Report Expected [Project Agreement Number ] – [Project Title]

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

Your final report was expected till [Final Report Submission Deadline] by your National Agency. Please fill in the necessary data and submit your report.

Documentation for final beneficiary report submission can be found at https://wikis.ec.europa.eu/x/IIRYAg

Project details:

EC Project Number: [Project Agreement Number]

National Project ID: [National ID]

Project Title: [Project Title]

Project Acronym: [Project Acronym]

Project Start Date: [Project Start Date]

Project End Date: [Project End Date]

Beneficiary Organisation information: [Organization information]

Organisation Legal Name: [Beneficiary Legal Name]

Organisation OID: [Organisation OID]

Project Information [Project information]

Documentation for final beneficiary report submission can be found at https://wikis.ec.europa.eu/x/IIRYAg.

Please contact your National Agency if you need further information or support. https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en.

For additional help on how to manage your project in Beneficiary module please consult the Guide for Beneficiaries: https://wikis.ec.europa.eu/x/KKT-AQ

This is a system generated message from Beneficiary module. Please do not reply.

Rejection of Final Report 

In the case where the Final Report is rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation. 

Here is an example of the e-mail notification: 

Subject: Beneficiary module – Final Report Rejected [Project Agreement Number ] – [Project Title]

Email Body Text:

Dear [Contact FirstName] [Contact LastName],

 

Your final report has been rejected by your National Agency. You have now full access to your project. Your National Agency will contact you to guide you in making the necessary corrections before you submit your report again. Please wait for their instructions.

Project details:

EC Project Number: [Project Agreement Number]

National Project ID: [National ID]

Project title: [Project Title]

Organisation Legal Name: [Beneficiary Legal Name]

Please contact your National Agency if you need further information or support.

https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en

This is a system generated message from Beneficiary module. Please do not reply.

Participant report notifications

Automatic e-mails are sent to participants with an invitation to complete a Participant Report in EU Survey to share their feedback on the experience participating in an activity for European Solidarity Corps.

European Solidarity Corps participant report - Except ESC30

Subject: European Solidarity Corps participant report

Email body text:

Dear %%FIRST_NAME%% %%LAST_NAME%%

You recently took part in a European Solidarity Corps project. Now it's time to tell us what you think! It takes less than 10 minutes to fill in your "participant report". This is a required part of your activity, and your feedback is very valuable. Involved organisations, National Agencies and the European Commission use your answers to improve the European Solidarity Corps for future participants.

You should submit the report any time in the next 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%%

You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.

To help you fill in your report, please find below your main activity details:
Activity type: %%ACT_TYPE%%
Planned dates of activity: %%ACT_START%% - %%ACT_END%%
Country of activity: %%ACT_COUNTRY%%
Supporting organisation:
Name: %%SUPP_ORG_LEG_NAME%%
Country: %%SUPP_ORG_COUNTRY%%
City: %%SUPP_ORG_CITY%%
Host organisation:
Name: %%HOST_ORG_LEG_NAME%%
Country: %%HOST_ORG_COUNTRY%%
City: %%HOST_ORG_CITY%%
Project Code: %%AGREE_NR%%
National Agency funding the project: %%NA%%

Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the supporting organisation, if any, or the National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of European Solidarity Corps National Agencies can be found at %%ESCNATIONALAGENCIESURL%%

Your personal data is protected. If you have questions regarding data protection, please have a look at the specific privacy statement: %%EACDPO%%

Many thanks for your time and for helping make the European Solidarity Corps better!
The European Solidarity Corps Team

This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report, please contact the beneficiary organisation.

European Solidarity Corps participant report - ESC30

Subject: European Solidarity Corps participant report

Email body text:

Dear %%FIRST_NAME%% %%LAST_NAME%%,

You recently took part in a European Solidarity Corps project. Now it's time to tell us what you think! It takes less than 10 minutes to fill in your "participant report". This is a required part of your project, and your feedback is very valuable. National Agencies and the European Commission use your answers to improve the European Solidarity Corps for future participants.

You should submit the report any time in the next 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%%
You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.

To help you fill in your report, please find below your main activity details:
Project Code: %%AGREE_NR%%
Project dates: %%PRJ_START_DATE%% - %%PRJ_END_DATE%%
Country of project: %%NA_COUNTRY%%
National Agency funding the project: %%NA%%

Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of European Solidarity Corps National Agencies can be found at %%ESCNATIONALAGENCIESURL%%

Your personal data is protected. If you have questions regarding data protection, please have a look at the specific privacy statement: %%EACDPO%%

Many thanks for your time and for helping make the European Solidarity Corps better!
The European Solidarity Corps Team

This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report, please contact the beneficiary organisation.

Email sent to participants to register for the European Youth Card

Participants in European Solidarity Corps will receive a notification email informing them that they can register for the European Youth Card in the website www.eyca.org.

Subject: Your European Solidarity Corps activity and the European Youth Card

Email body text:

Hi [Contact FirstName] [Contact LastName]!
 
Thank you for taking part in the European Solidarity Corps. As a European Solidarity Corps participant, you are entitled to a special edition of the European Youth Card.

With your EYC, you will have access to a wide range of discounts and benefits across Europe [link: https://eyca.org/discounts], including reduced prices on transportation, accommodation and cultural activities.

How can I access my European Youth Card?

• Download the mobile app using the links below (or download the app called ‘European Solidarity Corps Youth Card’ in the App Store [link: https://apps.apple.com/us/app/european-solidarity-corps-yc/id1367410987] / Google Play [link: https://play.google.com/store/apps/details?id=eu.eycaapp.volunteer&hl=en&gl=US]).
• Then, create an account with your EYCA number: [EYCA token]
• As part of our effort to reduce our plastic footprint, all cards are accessible digitally through your smartphone and no plastic cards will be generated as part of this initiative.

Other questions you might have:

• Why am I receiving this? Because you are a European Solidarity Corps participant. As a token of gratitude, we offer this card to all participants.
• For how long will my EYC be valid? 18 months from the moment you receive this email or until you turn 31 years of age.
• How can I access the discounts? Use the EYCA number to access online discounts or show your digital card to the vendor for in-store discounts. Head to our website to see all our discounts [link: https://eyca.org/discounts]. 
• Who’s behind this initiative? The European Commission [link: https://commission.europa.eu/about-european-commission/departments-and-executive-agencies/education-youth-sport-and-culture_en] and the European Youth Card Association [link: https://eyca.org/] (EYCA) under the scope of the European Solidarity Corps programme [link: https://youth.europa.eu/solidarity_en].

If you have any other questions, you can visit our Frequently Asked Questions [link: https://eyca.org/faq] page. And if you need any further assistance, just send us an email at esc-participants@eyca.org [link: mailto:esc-participants@eyca.org]

We wish you a wonderful time as a European Youth Cardholder!
The European Youth Card Association