New Webinars in May 2023 on Results Reporting in OPSYS with ROM Experts

[EN]

To meet the requirements of Operational Managers and Implementing Partners, new sessions in May have been added to the schedule. 

1. Corporate Indicators - Matching and Values

This webinar is walking participants through what Results Reporting through Corporate indicators is, how to do it in OPSYS, including example and specific cases.

Target Audience: Operational Managers, Implementing Partners

• Thu 11 May 2023, 11:30 – 13:00 Brussels time

https://us02web.zoom.us/meeting/register/tZcpdO2przkjEt3gP1lWCxbW6ME9BMFzY3Mc

• Mon 15 May 2023, 11:00 – 12:30 Brussels time

https://us02web.zoom.us/meeting/register/tZcpdO2przkjEt3gP1lWCxbW6ME9BMFzY3Mc

• Tue 16 May 2023, 11:30 – 13:00 Brussels time

https://us02web.zoom.us/meeting/register/tZMtduGtqz0qE9Ow7UkFn7fmt2FI0fbjTV4P

2. Submission and Quality Control

This webinar is walking operational managers to the process to submit data to the Results Reporting and participate in the Quality Control process.

Target Audience: Operational Managers

• Wed 10 May 2023, 14:00 – 15:30 Brussels time

https://us02web.zoom.us/webinar/register/WN_pluHj_M_ReiGz4us2BXoAg

• Wed 17 May 2023, 11:00 – 12:30 Brussels time

https://us02web.zoom.us/webinar/register/WN_e3Vo_ISGRvCTKXpAQZF_vA

• Mon 22 May 2023, 10:00 – 11:30 Brussels time

https://us02web.zoom.us/webinar/register/WN_3BDW2AKKSe-Kw9BLqhFkQA 

• Wed 24 May 2023, 15:00 – 16:30 Brussels time

https://us02web.zoom.us/webinar/register/WN_atFstnzsR0Wgf50fZ8XVbQ

[FR]

Pour répondre aux besoins des gestionnaires opérationnels et des partenaires de mise en œuvre, des nouvelles séances ont été ajoutées au calendrier au mois de mai. 

1. Correspondance EURF/GAP III et encodage valeurs

Gestionnaires Opérationnels & Partenaires de mise en œuvre

• 10 mai 2023 04:00 PM Bruxelles

https://us06web.zoom.us/meeting/register/tZYvcuiprzgoH9SY58XYiIT1sP3yyrTAB3VR 

2. Soumission valeurs et Contrôle Qualité

Uniquement pour Gestionnaires Opérationnels

• 12 mai 2023 11:00 AM Bruxelles

https://us06web.zoom.us/meeting/register/tZIpcuuvrTojGtf9XnIwujxvF208Jt6XEISI

New Webinars in April 2023 on Results Reporting in OPSYS with ROM Experts

[EN]

To meet the requirements of Operational Managers and Implementing Partners, new sessions in April have been added to the schedule. 

1. Corporate Indicators - Matching and Values

This webinar is walking participants through what Results Reporting through Corporate indicators is, how to do it in OPSYS, including example and specific cases.

Target Audience: Operational Managers, Implementing Partners

• Wed 19 April 23, 11:00 – 12:30 Brussels time

https://us02web.zoom.us/webinar/register/WN_uqOCdNSPTXuZPXGUb2K67g(link is external)

• Mon 24 April 23, 14:00 – 15:30 Brussels time

https://us02web.zoom.us/webinar/register/WN_oj7j5ZV3Q3y4GMMd0zJ0hg(link is external)

• Wed 26 April 23, 11:00 – 12:30 Brussels time

https://us02web.zoom.us/webinar/register/WN_RXH5XgEeTeOvgBJ3D2qaYQ(link is external)

2. Submission and Quality Control

This webinar is walking operational managers to the process to submit data to the Results Reporting and participate in the Quality Control process.

Target Audience: Operational Managers

• Thu 27 April 23, 11:00 – 12:30 Brussels time

https://us02web.zoom.us/webinar/register/WN_Kda_jFFgSSuQZcVLYx_k4Q(link is external)

Manual Registration (needs to be approved)

[FR]

Pour répondre aux besoins des gestionnaires opérationnels et des partenaires de mise en œuvre, des nouvelles séances ont été ajoutées au calendrier en avril.

1. Correspondance EURF/GAP III et encodage valeurs

Gestionnaires Opérationnels & Partenaires de mise en œuvre

• Mercredi, 19 Avril 4h-5h, Heure de Brussels

https://us02web.zoom.us/j/87202936430?pwd=NWd2eTdLTGo5U2pHOGRxdjV5NzM2dz09(link is external)

Meeting ID: 872 0293 6430

Passcode: 181080

• Mercredi, 26 Avril 15h-16h, Heure de Brussels

https://us02web.zoom.us/j/84587551297?pwd=UVF4UDZ2Ri9LbWJVczNzczUzdTYwQT09(link is external)

Meeting ID: 845 8755 1297

Passcode: 635031

2. Soumission valeurs et Contrôle Qualité

Uniquement pour Gestionnaires Opérationnels

• Lundi 11 April, 4h – 5h, heure de Brussels

https://us05web.zoom.us/j/86987459410?pwd=SU5VSG5wZU0xK2xEOHlMYUpac3BLdz09(link is external)

ID de réunion : 869 8745 9410

Code secret : jTPz7C

• Jeudi 27 April,  10h-11h, heure de Brussels

https://us05web.zoom.us/j/88505071360?pwd=d0tzZnNMbVBtWWNOSm9LNDYyd2hlUT09(link is external)

ID de réunion : 885 0507 1360

Code secret : 66PMnu

El seminario web del 6 de abril ha sido reprogramado para el 20 de abri | Spanish Webinar on OPSYS rescheduled from 6/4 to 20/4

20 Apr 2023 

[SPA]

Estimados Socios de Ejecución,

El seminario web del 6 de abril ha sido reprogramado para el 20 de abril (sin cambiar el horario) después de las vacaciones de Pascuas.

Por favor, encuentre en línea la url para acceder a la sesión sobre el tema: campaña de recopilación de datos

https://ecconf.webex.com/weblink/register/rdafa25e5a08ea80dedd8e9a3a98f7a14

La grabación del vídeo y la presentación en PowerPoint estarán disponibles en INTPA Academy:

OPSYS - Serie De Seminarios Web Sobre Recopilación De Datos De Resultados Para Socios Implementadores

Por favor, hágase miembro en Capacity4Dev para mantenerse conectado con respecto a OPSYS.

Gracias

Saludos cordiales,

Equipo de Gestión del Cambio, DG INTPA R5 - Tecnología de datos e información

[EN]

Dear Implementing Partners,

The webinar on April 6 has been rescheduled after the Easter holidays on April 20 at the same time.

Please find inline the url to access the session on the topic “Results Data Collection in OPSYS”: https://ecconf.webex.com/weblink/register/rdafa25e5a08ea80dedd8e9a3a98f7a14

The video recording and PowerPoint presentation will be available in INTPA Academy after the webinar: OPSYS - Webinar Series on Results Data Collection for Implementing Partners

We encourage you to become a member of Capacity4Dev to stay connected regarding OPSYS.

Thank you.

Kind regards,

OPSYS Change Management Team

DG INTPA R5 - Data and information technology

Extension of the Framework Contract SIEA 2018 until December 2023

29 Mar 2023 

[EN]

Dear Framework Contractors under the Framework Contract SIEA,

To ensure business continuity until the start date of the new Framework Contract SIEA 2023, all lots of the Framework Contract SIEA 2018 were extended until 31/12/2023 at the latest.

For more information regarding management of Requests for Specific Contracts (submissions) and Specific Contracts (post-award), please consult the online documentation:

https://wikis.ec.europa.eu/display/ExactExternalWiki/Contracts+and+Procurement

[FR]

Chers Contractants-Cadres sous le Contrat-Cadre SIEA,

Afin d’assurer la continuité des activités jusqu'à la date de début du nouveau Contrat-Cadre SIEA 2023, tous les lots du Contrat-Cadre SIEA 2018 ont été prolongé jusqu'au 31/12/2023.

Pour de plus de renseignements sur la gestion des Demandes de Contrats Spécifiques (soumissions) et des Contrats Spécifiques, veuillez consulter la documentation en ligne : https://wikis.ec.europa.eu/pages/viewpage.action?pageId=33525319

Awareness Webinar series in EN, FR, SPA on the Results Data Collection Campaign for advanced users of OPSYS -  by the OPSYS Change Management Team

English version

This year for the first time, the annual results data collection will take place entirely in OPSYS. To support Implementing Partners, a trilingual awareness webinar series on the Results Data Collection Campaign in OPSYS has been organised. The same content will be presented in English, French and Spanish. This webinar series is brought to you by the OPSYS Change Management team (DG INTPA R5) in collaboration with the Unit for Performance, Results and Evaluation (DG INTPA D4), the Unit for Coordination of Financing Instruments - performance, results and evaluation (DG NEAR A4) and Unit for Budget, Finance, Relations with other Institutions (FPI 4).  

As you know, the Commission needs to capture and report on results in the field of external cooperation which stems not only from Article 33 of the Financial Regulation but also from its own policy on budgetary performance. It is hence essential to source credible evidence and verifiable results to provide greater transparency on results for all stakeholders.  

The upcoming results data collection will cover primary interventions funded under MFF 2014-2020 that started before 01/01/2022 and which have an EU contribution above EUR 750,000. This threshold does not apply to FPI as the Service will report 100% on all its interventions. This year’s sample will still not include interventions from the EU Trust Funds (EUTF) however it can be expected to happen in OPSYS next year. These webinars will prepare you for the upcoming tasks. Please note that the full reporting on results achieved with funds under the MFF 2021-20276 is expected to start in the forthcoming exercise in one year’s time. They are hence outside the purview of this year’s exercise.  

Please note that the aggregated data collected for the indicators of the EU Results Framework and IPA Performance Framework and the FPI Results Framework will be used for reporting in the Annual Report on implementation of the European Union’s instruments for financing external actions in 2022 and other reporting. It will also support the strategic evaluation of MFF 2014-20 instruments and provide trends for the Mid-Term Review of NDICI-Global Europe and IPA III. In this context, the support of Implementing Partners to encode details in the logical frameworks and add the latest results in OPSYS is essential.  

Please encourage your Implementing Partners join this advanced webinar and/or watch the video recording to be informed about the specificities of this results reporting campaign. 

Agenda

• Context of the Results Data Collection Campaign 

• What is your role as an Implementing Partner in the Results Reporting exercise?  

• How to select and contribute to the corporate indicators used for reporting in OPSYS? 

• Deadlines

• Encoding the logframe and results in OPSYS (Funding and Tenders Portal) - Demo

• Change Management resources 

• Support 

• Q&A  

English 

21 March 2023 | 10 am to 12 pm CET 

Connection:

Join the webinar via the below URL on Webex:

https://ecconf.webex.com/weblink/register/re19195bf29dab462b2842d4c1bf9d327(link is external)

Presentation:

The video recording of the webinar and PowerPoint presentation will be available in INTPA Academy:

OPSYS - Results Data Collection Webinar Series For Implementing Partners

French  

28 March 2023 | 2 pm to 4 pm CET 

Connection:

Join the webinar via the below URL on Webex:

https://ecconf.webex.com/weblink/register/rd4ea8b0f99929cb3cfe32dd6464c6d98(link is external)

Presentation:

The video recording of the webinar and PowerPoint presentation will be available in INTPA Academy:

OPSYS - Série De Webinaires Sur La Collecte De Données Sur Les Résultats Pour Les Partenaires De Mise En Œuvre

Spanish  

20 April 2023 | 4 pm to 6 pm CET 

Connection:

Join the webinar via the below URL on Webex:

https://ecconf.webex.com/weblink/register/rdafa25e5a08ea80dedd8e9a3a98f7a14

Presentation:

The video recording of the webinar and PowerPoint presentation will be available in INTPA Academy:

OPSYS - Serie De Seminarios Web Sobre Recopilación De Datos De Resultados Para Socios Implementadores

For the text in French and Spanish please click here.

Webinars by ROM Experts 

In addition to the trilingual webinar series above, ROM Experts have scheduled sessions for Implementing Partners on the following topics in English and French:  

• Logframe and Current Value encoding 

• Submission and Quality Control 

• Corporate Indicators – Matching and Values 

All sessions have been scheduled in the month of March 2023. You can consult details about the sessions and register for a session by clicking here or scrolling below. Please feel free to circulate this link with other Implementing Partners who can benefit from these sessions.  

---

French version

Chers Partenaires de Mise en œuvre,

Cette année, pour la première fois, la collecte annuelle de données des résultats se fera entièrement dans OPSYS. Pour soutenir les partenaires de mise en œuvre, l’équipe de gestion du changement OPSYS (DG INTPA R5) en collaboration avec DG INTPA D4, DG NEAR A4 et FPI4 vous invite pour une série de webinaires trilingues sur la campagne de collecte de données des résultats dans OPSYS. Le même contenu sera présenté en anglais, français et espagnol.

Comme vous le savez, la Commission est tenue à communiquer les résultats dans le domaine de la coopération extérieure qui découlent non seulement de l’article 33 du règlement financier, mais aussi de sa propre politique en matière de performance budgétaire. Il est donc essentiel de recueillir des preuves crédibles et des résultats vérifiables pour assurer une plus grande transparence des résultats pour tous les intervenants.

La collecte de données des résultats pour l’année 2022 couvrira les interventions primaires financées au titre du CFP 2014-2020 qui ont débuté avant le 01/01/2022 et qui ont une contribution de l’UE supérieure à 750 000 euros. Ce seuil ne s’applique pas à FPI puisque le Service prendra en compte toutes ses interventions. L’échantillon de cette année n’inclura toujours pas les interventions des fonds fiduciaires de l’UE (EUTF), mais on peut s’attendre à ce que cela soit inclus dans OPSYS l’année prochaine. Ces webinaires vous prépareront aux tâches à venir. Veuillez noter que le rapport complet sur les résultats obtenus avec les fonds dans le cadre du CFP 2021-20276 devrait commencer dans le prochain exercice l’année prochaine. Elles ne font donc pas partie de l’exercice en cours.

Veuillez noter que les données agrégées recueillies pour les indicateurs seront utilisées dans plusieurs rapports. Il soutiendra également l’évaluation stratégique des instruments du CFP 2014-2020 et fournira des tendances pour l’examen de mi-parcours de NDICI-Global Europe et IPA III. Dans ce contexte, votre soutien en tant que partenaires de mise en œuvre pour encoder les cadres logiques et ajouter les derniers résultats dans OPSYS, est essentiel.

Veuillez participer à ce webinaire ou regarder l’enregistrement vidéo pour être informé des spécificités de cette campagne. N’oubliez pas de devenir membre du Forum OPSYS dans Capacity4Dev pour rester connecté.

Bien à vous,

OPSYS Change Management

INTPA R5 - Data and Information Technology

Directorate-General for International Partnerships

Sauver la date :

Anglais

21 mars 2023 | De 10 h à 12 h (HEC)

Français

28 mars 2023 | 14 h à 16 h (HEC)

Espagnole

20 avril 2023 | 16 h à 18 h (HEC)

Ordre du jour :

• Contexte de la campagne
• Quel est votre rôle en tant que partenaire de mise en œuvre dans cet exercice
• Comment sélectionner et contribuer aux indicateurs
• Délais
• Encodage du cadre logique et des résultats dans OPSYS (Portail de financement et d’appels d’offres)
• Ressources
• Soutien
• Questions et réponses

Connection :

Rejoignez le webinaire via l'URL ci-dessous sur Webex :

https://ecconf.webex.com/weblink/register/rd4ea8b0f99929cb3cfe32dd6464c6d98

Présentation :

L’enregistrement vidéo et la présentation PowerPoint seront disponibles dans INTPA Academy :

OPSYS - Série De Webinaires Sur La Collecte De Données Sur Les Résultats Pour Les Partenaires De Mise En Œuvre

Spanish version 

Estimados Socios de Ejecución,

Este año, por primera vez, la recopilación de datos de resultados anuales tendrá lugar totalmente en OPSYS. Para apoyar a los socios de ejecución, el equipo de gestión del cambio de OPSYS (DG INTPA R5) en colaboración con DG INTPA D4, DG NEAR A4 y FPI4 le invita a participar en una serie de seminarios relativos a la campaña de recopilación de datos de resultados en OPSYS. El mismo contenido se presentará en inglés, francés y español.

La Comisión está obligada a recoger e informar sobre los resultados en el ámbito de la cooperación exterior que se deriva no sólo del Artículo 33 del Reglamento financiero, sino también de su propia política en materia de resultados presupuestarios. Por lo tanto, es esencial obtener pruebas fidedignas y resultados verificables para conseguir mayor transparencia de los resultados para todos.

La próxima recopilación de datos de resultados para el año 2022 abarcará las intervenciones primarias financiadas en el marco del MFP (Marco financiero plurianual) 2014-2020 que comenzaron antes del 01/01/2022 y que cuentan con una contribución de la UE superior a 750.000 euros. Este umbral no se aplica a FPI ya que el Servicio cubrirá el 100% de sus intervenciones. La muestra de este año todavía no incluirá intervenciones de los Fondos Fiduciarios de la UE (EUTF). Sin embargo, se puede esperar que se integrara en OPSYS el próximo año. Estos webinarios le prepararán para las próximas tareas. Tenga en cuenta que se espera que el reporting completo sobre los resultados obtenidos con los fondos del MFP 2021-2027 empiece el próximo ejercicio dentro de un año. Por lo tanto, quedan fuera del ámbito del ejercicio actual.

Le avisamos que los datos agregados recopilados para los indicadores del EU Results Framework (marco de resultados de la UE) y del IPA Performance Framework (marco de resultados del IAP) y el FPI Results Framework (marco de resultados del FPI) se utilizarán para el reporting en el Informe Anual sobre la ejecución de los instrumentos de la Unión Europea para la financiación de la Acción Exterior en el 2022 y en otros informes. También apoyará la evaluación estratégica de los instrumentos del MFP 2014-2020 y proporcionará tendencias para la revisión intermedia de NDICI-Global Europe e IPA III. En este contexto, su apoyo como socios de ejecución para codificar detalles en los marcos lógicos y agregar los últimos resultados en OPSYS es esencial.

Por favor únase a este webinario y/o vea la grabación del video para ser informado sobre las especificidades de esta campaña de reporting sobre resultados. No olvide convertirse en miembro del Foro OPSYS en Capacity4Dev para mantenerse conectado.

Atentamente,

OPSYS Change Management

INTPA R5 - Data and Information Technology

Directorate-General for International Partnerships

Apunte las fechas en:

Inglés

21 de marzo de 2023 | 10 am a 12 pm CET

Francés

28 de marzo de 2023 | 2 pm a 4 pm CET

Español

20 de abril de 2023 | 4 pm a 6 pm CET

Orden del día:

• Contexto de la campaña de recopilación de datos
• ¿Cuál es su función como socio de ejecución en el ejercicio de reporting sobre los resultados?
• ¿Cómo seleccionar y contribuir a los indicadores estándares utilizados para el reporting en OPSYS?
• Plazos
• Codificación del marco lógico y resultados en OPSYS (Funding & Tender Opportunities Portal – F&TP)
• Recursos de gestión del cambio
• Apoyo
• Preguntas y respuestas

Conexión:

Únase al webinario en Webex:

https://ecconf.webex.com/weblink/register/rdafa25e5a08ea80dedd8e9a3a98f7a14

Presentación:

La grabación de video y la presentación en PowerPoint estarán disponibles en INTPA Academy:

OPSYS - Serie De Seminarios Web Sobre Recopilación De Datos De Resultados Para Socios Implementadores

Webinars on Results for Implementing Partners - by ROM Experts

English version

Please find below the list of webinars for Results Reporting. Each webinar with the same name, will be the same. There are three different webinar, with at least three sessions each:

• Logframe and Current Value encoding
• Submission and Quality Control
• Corporate Indicators – Matching and Values

In addition to the webinars above please find inline the list of webinars in French below.

------

French version

Vous trouverez ci-dessous la liste des nouveaux webinaires sur l’encodage des résultats. Les webinaires abordent trois sujets différents, chacun répété deux fois.

The ROM module is now integrated in OPSYS

27 Feb 2023 

The Results-Oriented Monitoring (ROM) module was integrated in OPSYS recently. This release represents the initial version of the integration of the ROM module in OPSYS, allowing to perform ROM reviews on Interventions. ROM reviews that were created and approved in the ROM module (legacy system) will have to be completed in OPSYS now.

The ROM module is a tool used by DG INTPA and DG NEAR (in HQ and in EU Delegations), for the effective management of Results-Oriented Monitoring (ROM) reviews of ongoing Interventions.

Since March 2023, all new ROM reviews are created and managed in OPSYS. The ROM module in OPSYS covers the full cycle of ROM reviews on Interventions. The management of ROM Experts that are selected for ROM reviews is also entirely done through OPSYS.

INTPA D4 (Performance, Results and Evaluation; Internal Communication, Knowledge Management and Collaborative Methods) and NEAR A4 (Coordination of financing instruments - performance, results, and evaluation), are in charge of the overall coordination of the ROM system.

For external users (ROM Contractors and Core Team Experts*), the ROM module is accessible from:

• Funding & Tender Opportunities Portal > Manage My Area (once logged-in) > under Monitoring & Evaluation component > ROM.

 (*) Core Team Experts have access to all ROM reviews in all statuses for their respective lot.

ROM Contractors can perform their tasks in OPSYS, for example they can:

• access the draft ROM review from their respective ROM Workplan or ROM Reviews sections via the external Funding & Tender Opportunities Portal. ROM Core Team Experts can also access draft ROM reviews for their respective lot.
• view and extract a list of planned ROM reviews (draft, confirmed, experts selected, experts confirmed) and estimate the projects that they are able to review with the budget available under their contract.
• cancel or resume a ROM review from the confirmed ROM review based on their planning (Workplan). ROM Core Team Experts can also view confirmed ROM reviews for their respective lot.
• plan the specific missions, assign pre-approved Experts, propose mission dates etc.
• encode this information for each ROM review via the external Funding & Tender Opportunities Portal.
• select the Quality Control (QC) Expert in charge of supporting the mission
• signal any conflict of interest at Consortium-level (if any).
• etc.

Awareness Webinar series for Implementing Partners in English, Spanish and French until December 2022

Dear colleagues,

OPSYS Change Management and User Engagement team (DG International Partnerships) continue to bring to you awareness webinars for EU External Actions Implementing Partners, Economic Operators, Contractors and Experts. Please find inline the programme for the month of September to December 2022.

The following topics will be addressed in three EU languages (English, French and Spanish) for partners across the world in different time-zones:

• Beginner’s introduction to the OPSYS IT systems
• eSubmission of tenders for EU External Actions
• Introduction to Results Reporting in the Funding and Tenders Portal (OPSYS)
• Beginner’s Introduction to PIC registration and validation in the Funding and Tenders Portal (OPSYS)

Can’t attend a webinar of interest? No problem, watch the video recording and access the PowerPoint presentation in INTPA Academy.

To stay up-to-date about OPSYS related news and activities, we encourage all interested stakeholders to become a member of Capacity4Dev. You can access step-by-step online documentation concerning EU External Actions procedures in the EXACT Wiki. Consult the repository of past webinar recordings as well as upcoming webinars in EU International Partnerships Academy, also called INTPA Academy (Follow the path: INTPA Academy> Resources > Webinar > Financial and Contractual Procedures).

1. Beginner’s introduction to the OPSYS IT systems - EN, FR, SPA

In this introduction to the OPSYS IT Systems, an overview of the available features for implementing partners in the Funding and Tenders Portal will be presented. The webinar will also give you an indication of upcoming features. The objective of this webinar is to provide a comprehensive overview for newcomers, without diving into the details of each topic. Advanced practitioners of OPSYS may find it useful to attend the more detailed webinars on Results Reporting, Calls for Tenders or PIC validation.

Agenda

• Introduction to the OPSYS ecosystem
• Context and state-of-play
• Registering your organisation to obtain a Participant Identification Code (PIC)
  • Check the status of PIC
• Finding a call for tender in the Funding and Tenders Portal
• Submitting an EU External Actions tender
  • Acknowledge invitation
  • Express willingness to participate
  • Create and submit an offer (via eSubmission)
• Managing your contract in the Funding and Tenders Portal
  • Contract signature: eSignature
  • Deliverables
  • Amendments
• Reporting on progress with the logical framework (logframe) in the Funding and Tenders Portal
• Change Management Resources and closure

Target Audience

• EU External Actions Economic Operators, Contractors, Experts, Implementing Partners who are new users of OPSYS
• EU External Actions Economic Operators, Contractors, Experts, Implementing Partners who would like to revisit key concepts and view a demo of what is now possible in the system are most welcome.

Webinar in English

17 October 2022

8h30-10h30 CEST

Watch the video replay and access the PPT

Webinar in French

Tuesday, 25 October 2022

10h00-12h00 CEST

Watch the video replay and access the PPT

Webinar in Spanish

Tuesday, 6 December 2022 

16h00-18h00

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r652bcc74a87b5a10d2104be0529ba784(link is external)

2. eSubmission of tenders for EU External Actions - EN, FR

In this webinar you will gain an understanding of how to submit an EU External Actions tender and manage the subsequent contract using the IT systems for your application process. You will see demonstrations in the systems to find calls, submit tenders, submit deliverables and more. You will also receive a package of resources which you can consult after the webinar. This is an intermediate course for Economic Operators with some prior knowledge of OPSYS.

Agenda

• Introduction to the OPSYS ecosystem
• Context and state-of-play
• Introduction to EU External Actions public procurement  
  • Important principles: Transparency, Competition etc.
  • Management modes: Direct, Indirect and Shared management
  • Services, Supplies and Works Contracts
  • Global price vs fee based contracts
  • Typical timeline
• Registering your organisation (PIC)
• Locating a RELEX call for tenders in the Funding and Tenders Portal and TED
• Applying for a call
  • Acknowledging the invitation
  • Expressing willingness to participate
• Submitting a tender via eSubmission
  • Specific Contract under Framework Contract SIEA 2018, AUDIT 2018, PSF 2019, EVA 2020 and EVENTS 2020
  • International open, restricted and negotiated procedures in direct management for tenders of EU External Actions DGs
• Managing your contract in the Funding and Tenders Portal
  • Contract signature: eSignature 
  • Deliverables
  • Amendments
• Change Management resources and closure

Target Audience

• EU External Actions Economic Operators, Contractors, Experts

Webinar in English

Monday, 28 November 2022

9h30-11h30 CEST

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=rd76eaf705febc303cd550769072f7dd5(link is external)

Webinar in French

Wednesday, 30 November 2022

10h00-12h00 CEST

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r0a3609ffd2279d1622ce3990976d6d94(link is external)

3. Introduction to Results Reporting in the Funding and Tenders Portal (OPSYS) - EN, FR, SPA

In this webinar you will learn how to report results in the Funding and Tenders Portal. You will see demonstrations in the systems to find or encode logframes, add, edit or delete results, add core or customised indicators, and more. This is an intermediate course for Economic Operators with some prior knowledge of OPSYS. The same webinar content will be presented in English, French and Spanish.

Agenda

• Introduction to the OPSYS ecosystem
• Context and state-of-play
• Introduction to the EU External Actions results reporting exercise in the Funding and Tenders Portal
  • Introduction to Interventions and the Logical Framework (logframe)
  • Two main types of interventions: Introduction to Primary Interventions and related concepts
• Tasks for the Implementing Partners
• Encoding logframes and results in the Funding and Tenders Portal
  • Access and permissions: add and remove an Implementing Partner
  • Locate an existing logframe in the system or create a new logframe
  • Add, edit or delete results
  • Add core or customised indicators
  • add or edit values in the logframe
  • match indicators
• Check the status of the logframe
• Change Management resources and closure

Target Audience:

• EU External Actions Implementing Partners (Member State Agencies, United Nations, Banks, NGOs, all contractors contractually in charge of implementing activities for EC-funded Projects etc.)

Webinar in English

Wednesday, 12 October 2022

9h30-11h30 CEST

Watch the video recording and access the PPT

Webinar in French

Wednesday, 23 November 2022

9h30-11h30 CEST

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r4f12cd8fc180d5aa5aa60a13112a1303(link is external)

Webinar in Spanish

Tuesday, 13 December 2022

16h00-18h00 CEST

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r8c806518dddf221b21e223e201173a07(link is external)

4. An introductory webinar on PIC registration and validation in the Funding and Tenders Portal (OPSYS) - EN, SPA

The OPSYS Change Management team (DG INTPA R5) in collaboration with REA and the PIC Management team bring to you this informative webinar focused on PIC registration and validation.

Electronic submission (eSubmission) is mandatory for international open, restricted and negotiated procedures in direct management for tenders of EU External Actions DGs since March 2022. This means that paper submissions are no longer applicable for these procedures. Before submitting their application online via eSubmission, the tenderer (the leader and all the members in case of consortium) must first register in the Funding and Tenders Portal (OPSYS ecosystem) to obtain a 9-digit Participant Identification Code. If the leader and/or participant have already registered in the Participant Register and know their credentials, they can search for their PIC and use it when submitting tenders or requests to participate in eSubmission, otherwise they will need to register their entity in the Funding & Tenders portal.

In the course of the procedure, tenderers (including consortium members) may be contacted by European Research Executive Agency (REA) validation services and requested to submit documents. Based on these documents their PIC will be validated once and for all. The validated PIC will then allow tenderers to subscribe to any future call, as well as to manage their contract(s) electronically in the Funding and Tender Portal. In this context, tenderers, Contractors and Experts would find it valuable to attend the proposed awareness webinar in English and Spanish via Webex.

Participants will understand the registration process, the validation rules and processes, as well as learn how to navigate and find relevant information in the Funding and Tenders Portal (OPSYS ecosystem).

Agenda:

• Introduction to the OPSYS ecosystem
• Context and state-of-play
• Introduction to the Participant Identification Code (PIC)?
  • What is a PIC?
  • How to register for a PIC in the Funding and Tenders Portal?
  • The requirement for PIC Validation
• An overview of eSubmission and EU External Actions specificities to understand the requirement for the PIC
• Demo in the Funding and Tenders Portal
• Change Management resources  
• Q&A with the panel of experts
• Closure

The panel of experts will comprise of members from the European Research Executive Agency (REA) validation services, and colleagues from the Data and Information technology unit of DG International Partnerships (the OPSYS Change Management team and the PIC Management team).       

Target Audience:

• To-be tenderers, Contractors and Experts without a PIC
• EU External Actions Tenderers, Contractors and Experts with ongoing contracts who have questions concerning PIC Validation

Please note that electronic submission (eSubmission) for Specific Contracts under Framework Contracts SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 and EVENTS 2020 is managed through OPSYS since February 2020. All the contractors for these five Framework Contracts have already registered a PIC so they are not the intended audience of this webinar. They are however most welcome to participate. We encourage Economic Operators concerned by open, restricted and negotiated calls for tenders in direct management to join us in this webinar.

Webinar in English

Monday, 19 September 2022

10h00-12h00 CEST

Watch the video replay and access the PPT 

Webinar in Spanish

Wednesday, 28 September 2022

16h00 – 18h00 CEST

Watch the video recording and access the PPT

An introductory webinar on OPSYS ecosystem: Beginner's guide to the Funding and Tenders Portal - EN, ES, FR

17 Oct 2022 25 Oct 2022 06 Dec 2022 

In this introduction to the OPSYS IT Systems, an overview of the available features for implementing partners in the Funding and Tenders Portal will be presented. The webinar will also give you an indication of upcoming features. The objective of this webinar is to provide a comprehensive overview for newcomers. Advanced practitioners of OPSYS may find it useful to attend the more detailed webinars on Results Reporting, Calls for Tenders or PIC validation.

Agenda

• Introduction to the OPSYS ecosystem
• Context and state-of-play
• Registering your organisation to obtain a Participant Identification Code (PIC)
  • Check the status of PIC
• Finding a call for tender in the Funding and Tenders Portal
• Submitting an EU External Actions tender
  • Acknowledge invitation
  • Express willingness to participate
  • Create and submit an offer (via eSubmission)
• Managing your contract in the Funding and Tenders Portal
  • Contract signature: eSignature of contracts
  • Deliverables
  • Amendments
• Reporting on progress with the logical framework (logframe) in the Funding and Tenders Portal
• Change Management Resources and closure

Target Audience

• Economic Operators, Contractors, Experts, Implementing Partners who are new users of OPSYS
• Economic Operators, Contractors, Experts, Implementing Partners who would like to revisit key concepts and view a demo of what is now possible in the system are most welcome.

Webinar in English

17 October 2022

8h30-10h30 CEST

Watch the video replay and access the PPT

Webinar in French

Tuesday, 25 October 2022

10h00-12h00 CEST

Watch the video replay and access the PPT

Webinar in Spanish

Tuesday, 6 December 2022 (Rescheduled from 16 November due to unforeseen cicrcumstances)

16h00-18h00

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r652bcc74a87b5a10d2104be0529ba784(link is external)

An introductory webinar on PIC Registration and Validation in the Funding & Tenders Portal

19 Sep 2022 

[EN]

Electronic submission (eSubmission) is mandatory for international open, restricted and negotiated procedures in direct management for tenders of EU External Actions DGs since March 2022. This means that paper submissions are no longer applicable for these procedures. Before submitting their application online via eSubmission, the tenderer (the leader and all the members in case of consortium) must first register in the Funding and Tenders Portal (OPSYS ecosystem) to obtain a 9-digit Participant Identification Code. If the leader and/or participant have already registered in the Participant Register and know their credentials, they can search for their PIC and use it when submitting tenders or requests to participate in eSubmission, otherwise they will need to register their entity in the Funding & Tenders portal. In the course of the procedure, tenderers (including consortium members) may be contacted by European Research Executive Agency (REA) validation services and requested to submit documents. Based on these documents their PIC will be validated once and for all. The validated PIC will then allow tenderers to subscribe to any future call, as well as to manage their contract(s) electronically in the Funding and Tender Portal. In this context, tenderers, Contractors and Experts would find it valuable to attend the proposed awareness webinar in English and Spanish via Webex. The awareness webinar on PIC registration and validation for Economic Operators has been scheduled:

In English

On 19 September

from 10 am to 12 pm CEST

Webex Link: https://ecconf.webex.com/ecconf/j.php?MTID=mc6d84bef339b5685712054e233d9078d

Webinar password: Opsys@2022 (67797120 from phones)

In Spanish

On 28 September

from 4.00 pm to 6.00 pm CEST

Webex Link: https://ecconf.webex.com/ecconf/j.php?MTID=m5cdf94c7fe1fc3d10612ccd5c9d8fb50

Webinar password: Opsys@2022 (67797120 from phones)

Participants will understand the registration process, the validation rules and processes, as well as learn how to navigate and find relevant information in the Funding and Tenders Portal (OPSYS ecosystem).

Agenda:

• What is a Participant Identification Code (PIC)?
• How to register for a PIC in the Funding and Tenders Portal?
• The requirement for PIC Validation
• An overview for each procedure type
• Demo
• Q&A with the panel of experts

The panel of experts will comprise of members from the European Research Executive Agency (REA) validation services, and colleagues from the Data and Information technology unit of DG International Partnerships (the OPSYS Change Management team and the PIC Management team).

The intended target audience is:

• To-be tenderers, Contractors and Experts without a PIC
• Tenderers, Contractors and Experts with ongoing contracts who have questions concerning PIC Validation

Please note that electronic submission (eSubmission) for Specific Contracts under Framework Contracts SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 and EVENTS 2020 is managed through OPSYS since February 2020. All the contractors for the five Framework Contracts mentioned above have already been registered for a PIC so they are not the intended audience of this webinar. They are however most welcome to participate. We encourage Economic Operators concerned by open, restricted and negotiated calls for tenders in direct management to join us in this webinar.

* as it refers to time and not to quantities.

[SPA]

Un seminario web introductorio sobre el registro y la validación del CFP en el Portal de Financiación y Ofertas

28 Sep 2022 

La presentación electrónica (eSubmission) es obligatoria para los procedimientos internacionales abiertos, restringidos y negociados en la gestión directa de las licitaciones de las DG de Acciones Exteriores de la UE desde marzo de 2022. Esto significa que las presentaciones en papel ya no son aplicables a estos procedimientos. Antes de presentar su solicitud en línea, el licitador (el líder y todos los miembros en caso de consorcio) debe registrarse primero en el Portal de Financiación y Ofertas (ecosistema OPSYS) para obtener un Código de Identificación de Participantes de 9 dígitos. Si el líder y/o participante ya se han inscrito en el Registro de Participantes y conocen sus credenciales, pueden buscar su PIC y utilizarlo al presentar ofertas o solicitudes para participar en eSubmission, de lo contrario, tendrán que registrar su entidad en el Portal de Financiación y Licitación (Funding and Tenders Portal). Durante el procedimiento, los servicios de validación de la Agencia Ejecutiva de Investigación Europea (European Research Executive Agency - REA) podrán ponerse en contacto con los licitadores (incluidos los miembros del consorcio) y solicitar la presentación de documentos. Sobre la base de estos documentos, su PIC será validado de una vez por todas. El PIC validado permitirá entonces a los licitadores suscribirse a cualquier convocatoria futura, así como gestionar su contrato(s) electrónicamente en el Portal de Financiación y Licitación (Funding and Tenders Portal). En este contexto, los licitadores, contratistas y expertos considerarían valioso asistir al seminario web de sensibilización propuesto en inglés y español a través de Webex. Se ha programado el seminario web de sensibilización sobre el registro y la validación del CFP para los operadores económicos:

En inglés

El 19 de septiembre

de 10 am a 12 pm CEST

Enlace de Webex : https://ecconf.webex.com/ecconf/j.php?MTID=mc6d84bef339b5685712054e233d9078d

Contraseña del seminario web: Opsys@2022 (67797120 de los teléfonos)

En español

El 28 de septiembre

de 16.00 a 18.00 h CEST

Enlace de Webex : https://ecconf.webex.com/ecconf/j.php?MTID=m5cdf94c7fe1fc3d10612ccd5c9d8fb50

Contraseña del seminario web: Opsys@2022 (67797120 de los teléfonos)

Los participantes comprenderán el proceso de registro, las reglas de validación y los procesos, así como aprenderán a navegar y encontrar información relevante en el Portal de Financiación y Ofertas (ecosistema OPSYS).

Orden del día:

• ¿Qué es un Código de Identificación de Participantes (PIC)?
• ¿Cómo inscribirse para un PIC en el Portal de Financiación y Ofertas?
• El requisito para la validación PIC
• Una visión general para cada tipo de procedimiento
• Demostración
• Preguntas y respuestas con el grupo de expertos

El grupo de expertos estará compuesto por miembros de los servicios de validación de la Agencia Ejecutiva de Investigación Europea (European Research Executive Agency - REA), y colegas de la Unidad de Tecnología de Datos e Información de la DG Asociaciones Internacionales - DG INTPA (el equipo de gestión del cambio de OPSYS y el equipo de gestión de PIC).

El público objetivo es:

• Posibles licitadores, contratistas y expertos sin PIC
• Licitadores, contratistas y expertos con contratos en curso que tengan preguntas sobre la validación de PIC

Tenga en cuenta que la presentación electrónica (eSubmission) para contratos específicos en virtud de contratos marco SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 y EVENTS 2020 se gestiona a través de OPSYS desde febrero de 2020. Todos los contratistas de los cinco Contratos Marco mencionados anteriormente ya han sido registrados para un PIC, por lo que no son el público al que se dirige este seminario web. Sin embargo, son bienvenidos a participar. Animamos a los operadores económicos afectados por las convocatorias abiertas, restringidas y negociadas de licitación en gestión directa a unirse a nosotros en este seminario web.

* ya que se refiere al tiempo y no a las cantidades

e-Calls PADOR and e-Calls PROSPECT: EU Login 2-Factor Verification

16 May 2022 

[EN]

Dear Applicants and External Assessors,

Please take important note that from the 1^st of June 2022, all applicants and external assessors will require an EU Login 2-factor verification method to access e-Calls PADOR and e-Calls PROSPECT.

If you currently have a Call in submission or evaluation in e-Calls PROSPECT, we request that you make sure that you have your EU Login 2-factor verification method activated before the above requirement and Call deadline(s).

To activate your EU Login 2-factor verification method, access your EU Login account as previously, and set-up your 2-factor verification method as instructed in the EU Login Guide (PDF).

May we please stress the importance of this request, so that all deadlines are reached without any possible technical restrictions linked to your login.

You may also access the online documentation, including the updated step-by-step instructions for the EU Login access and 2-factor verification to the respective system:

• e-Calls PADOR
• e-Calls PROSPECT: Applicants or External Assessors

If you need any technical support, please contact INTPA SUPPORT SERVICES.

We thank you for your collaboration.

Best regards,
 

DG INTPA R5 – Data and Information Technology

[FR]

e-Calls PADOR et e-Calls PROSPECT : Vérification EU Login à 2 Facteurs

16 May 2022 

Chers Demandeurs et Évaluateurs Externes,

Veuillez noter qu'à partir du 1er juin 2022, tous les demandeurs et évaluateurs externes auront besoin d'une méthode de vérification EU Login à 2 facteurs pour accéder à e-Calls PADOR et e-Calls PROSPECT.

Si vous avez actuellement un appel en cours de soumission ou d'évaluation dans e-Calls PROSPECT, nous vous demandons de vous assurer que votre méthode de vérification EU Login à 2 facteurs est activée avant l'exigence indiquée ci-dessus et la ou les date limites de l'appel.

Pour activer votre méthode de vérification à 2 facteurs EU Login, accédez à votre compte EU Login comme précédemment et configurez votre méthode de vérification à 2 facteurs comme indiqué dans le Guide EU Login (PDF).

Soulignons l'importance de cette demande, afin que tous les délais soient respectés sans aucune restriction technique possible liée à votre login.

Vous pouvez également accéder à la documentation en ligne, y compris les instructions mises à jour et étape-par-étape pour l'accès à EU Login et la vérification à 2 facteurs du système respectif :

• e-Calls PADOR
• e-Calls PROSPECT : Demandeurs ou Évaluateurs Externes

Si vous avez besoin d'assistance technique, veuillez contacter INTPA SUPPORT SERVICES.

Nous vous remercions de votre collaboration.

Bien à vous,

DG INTPA R5 – Data et Technologie de l’Information
 

Extension of deadline to encode logframes in OPSYS

01 Apr 2022 

Dear Implementing Partners,

The deadline to encode log frames in OPSYS has been extended to 31 May 2022.

Acknowledging that some Implementing Partners faced certain difficulties to complete the encoding log frames by the previously agreed deadline of March 31st, the deadline is hereby extended until May 31st. Please note that it is not possible to extend this deadline any further. All log frames must be encoded with the latest available results values by then in order to contribute to the Commission’s institutional reporting in June. It is possible to add values to indicators and match customised indicators to core indicators only when the log frame has been approved.

To support you with this process, the following resources are available:

• e-Learning Module for Implementing Partners
• Webinar recordings
• Communication to Implementing Partners on Logframe encoding in OPSYS - February 2022
• Important communication to Implementing Partners regarding Results Reporting - December 2021
• Documentation on Results and Monitoring in OPSYS
• List of Core Indicators
• Where to avail the new presentation (dated March 2022) addressing questions regarding core indicators, customised indicators, corporate indicators, matching functionality etc.?
• Download the FAQ on Interventions
  • English
  • French
  • Spanish

Thank you for your attention. 

Kind regards,

INTPA D4 and NEAR A4

Communication to Implementing Partners on Logframe encoding in OPSYS

22 Feb 2022 

This communication has been signed by the Director General of DG INTPA and DG NEAR. Read the communication in English, French and Spanish.

Dear Implementing Partners,

Communicating on and learning from results is an important dimension of our external action. The European Commission’s results campaign started in September 2021 and runs until 30 June 2022. Your active contribution is necessary to produce the most truthful picture of achievements and issues to be addressed. The simpler and direct our collaboration to develop and update our joint logframes, the more timely and effective we will be in reporting on results. In a context of fruitful and trusted partnership with all its Partners, the Commission counts on a mutual interest in the use of our new operational system for external action (OPSYS) to report on the results related to the implementation of our interventions.

Consequently, we are pleased to invite you to contribute to encoding the logframes and reporting the results of your ongoing interventions with DG INTPA and DG NEAR (or recently ended ones not having submitted a final report in previous results exercises). This is the standard procedure for results reporting as of now. We trust it will allow to demonstrate objectively and soundly, as well as to give visibility to the great success we obtain with our mutual collaboration. Apart from being more straightforward towards result reporting, taking over the direct registration on the results framework has these advantages for you:
· You are sure that we have up to date information and hence accurately reflect it in the results reporting done by Commission services;
· You will have an easier and more flexible way in getting approval on changes in the logframe. OPSYS is easy to handle and your access requires just a simple invitation by your EU Operational Manager.
To reduce the existing backlog, our Commission colleagues have already encoded in 2021 a part of the existing logframes. This allowed to test and to clear technical bottlenecks. To have it all in our result campaign cycle and the system 100% up to date, your logframe initial inputs should be encoded by the end of March, while we should have final inputs and data by the end of May 2022.

The EU Operational Manager of your intervention can give you access to all information and details on how to do it. You can also consult the training/information material here:

- Our EXACT - External Action Wiki for dedicated online documentation and e-learning videos for Implementing Partners.
- Our EC Funding and Tender Service Helpdesk for any technical questions concerning the Funding and Tenders Opportunities Portal, to be used for the encoding of logframes and values.
- Webinars for Implementing Partners are ongoing. Invitation details are on INTPA Academy and Capacity4Dev. During these webinars, a team of experts addresses all your questions. The webinars are recorded and can be viewed afterwards.
- Our services and supporting expert teams can organize more meetings with different groups of Implementing Partners to discuss issues relevant to each group concerning PINTVs logframes and results reporting.

We thank you very much for your collaboration and look forward to another year of joint work on making EU external action a success!

Kind regards,

Koen Doens

Director General, DG INTPA

Maciej Popowski

Acting Director General, DG NEAR

Download the Communication

List of Core Indicators

The groups of core indicators used also for corporate reporting (EURF/GERF, IPA PF, FPI PF) are available as follows:

• EURF 
• IPA PF
• FPI list of core indicators
• The list of all core indicators in OPSYS has been published in Capacity4Dev: 
• The list of core Indicators evolves over time as new core Indicators (and new groups of core Indicators) are added into OPSYS by the Commission
• Please feel free to consult the Capacity4DevResults and Indicators page for reference

Important communication to Implementing Partners regarding Results Reporting

07 Dec 2021 

This communication serves as notification in case your contractual conditions establish a pre-notice period for the use of an e-reporting system.

Dear Implementing Partners,

As you are probably aware, the ongoing results campaign commenced in September 2021 and will last until 30 June 2022. In this context, the RELEX IT integrated system (OPSYS) now supports recording interventions’ results directly in it and will be used for this purpose.

Since OPSYS is a new system and Primary Interventions a new concept, DG INTPA/DG NEAR are on-boarding users in three iterations: In phase I (September/October 2021), Commission staff identified all the PINTVs in the Commission’s external action portfolio. In phase II (from November 2021), Commission Operational Managers create PINTVs in OPSYS. As of 3 December 2021, most PINTVs are created in OPSYS and the remaining ones will be created in the coming weeks.

Phase III, expected to last from January to May 2022, will see the encoding of updated logframes (incl. indicators) in OPSYS PINTVs. The aggregation of result data and preparation of the first OPSYS result reports will take place subsequently for their publication by the end of June 2022.

Those DG INTPA/DG NEAR Operational Managers having completed the creation of their PINTVs in OPSYS can move ahead and invite their Implementing Partners to encode logframes (incl. indicators’ values) in the system. While the plan described in the preceding paragraph is maintained, we could use some advanced cases as unofficial testing pilots and then go ahead in a structured way as of January 2022.

Completion of PINTVs managed by FPI follow a different calendar, with a deadline of 31 January 2022 for updating the values of indicators. Implementing Partners concerned have already been contacted by FPI staff in this regard.

We trust you will start encoding your logframes in the system as soon as you are given access; we are confident that you will see the relevance of using OPSYS for reporting results, as no results will be neither processed nor reported outside the system, making OPSYS necessary for informing about noteworthy contributions to our common goals.

Please view our EXACT - External Action Wiki for the dedicated online documentation for Implementing Partners, enrol in the e-learning module in INTPA Academy and watch the video replay of our webinars on this topic in English, French and Spanish.

For any technical questions concerning the Funding and Tenders Opportunities Portal for the encoding of logframes and values, please contact the EC Funding and Tender Service Helpdesk.

Download the Communication 

Important note regarding Management of Interventions (including their Logframes)

22 Mar 2021 

Due to ongoing structural changes concerning Interventions, in terms of methodology and in the IT system, you are requested to not create and/or manage Logframes on Interventions that have already been assigned to you, until further notice.

Please wait until the newly improved definition of Interventions is fully implemented for further instructions.

The scope of the present request covers all Logframes in all Interventions (i.e. for Actions and/or Projects/Contracts), under all domains of the RELEX-family (DG INTPA, DG NEAR and FPI).

As soon as the new Intervention structure is implemented in OPSYS, the creation and encoding of Interventions with their Logframes, indicators and related values will be done centrally by HQ Responsible Units. An email to this effect has been sent to Operational Managers.

We will reach out to you with new information and instructions as soon as possible, until then kindly stop creating and/or managing Logframes. In case you have any questions concerning this email, please reach out to the Funding and Tender Service Desk: EC-FUNDING-TENDER-SERVICE-DESK@ec.europa.eu.

Webinars for Implementing Partners in 2020-2021

1. Introduction to OPSYS

  Link to the webinar replay

2. Encoding logframes and results in OPSYS

       Link to the webinar replay in English, French and Spanish.

3. Introduction to Calls for Publication

 Link to the webinar replay

4. Webinars in 2022

The OPSYS Change Management team (DG INTPA R5) in collaboration with the Unit for Performance, Results and Evaluation (DG INTPA D4), the Unit for Budget, Finance and Relations with Other Institutions (FPI 6) and the Unit for Coordination of Financing Instruments - Performance, Results and Evaluation (DG NEAR A4) organized a webinar series for Implementing Partners.

This interactive webinar focused on Interventions and Results Reporting in OPSYS and gave Implementing Partners the opportunity to ask questions to a panel of experts.

Agenda:

• OPSYS today and tomorrow: State of Play
• Introduction to Primary Interventions
• Change Management Resources
• Q&A with the panel of experts
• Demo: Encoding logframes and results in OPSYS

Intended audience: Implementing Partners who need to encode logframes in OPSYS and have started the process.  

English

• Friday, 28 January 2022 in English

Access the collaterals : PowerPoint Presentation, FAQ and video recording.

The same content was presented in other EU languages:

French

• Monday, 7 February 2022

Access the collaterals : PowerPoint Presentation, FAQ and video recording.

Spanish

• Tuesday, 15 February 2022 in Spanish

Access the collaterals : PowerPoint Presentation, FAQ and video recording.

We encourage you to consult the online documentation. We also invite you to enrol in the e-learning module.

e-Learning Module for Implementing Partners

e-Learning Module 1: Encoding Interventions and Logframes in OPSYS

Link to the course