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Awareness Webinar series for Implementing Partners in English, Spanish and French until December 2022

Dear colleagues,

OPSYS Change Management and User Engagement team (DG International Partnerships) continue to bring to you awareness webinars for EU External Actions Implementing Partners, Economic Operators, Contractors and Experts. Please find inline the programme for the month of September to December 2022.

The following topics will be addressed in three EU languages (English, French and Spanish) for partners across the world in different time-zones:

  • Beginner’s introduction to the OPSYS IT systems
  • eSubmission of tenders for EU External Actions
  • Introduction to Results Reporting in the Funding and Tenders Portal (OPSYS)
  • Beginner’s Introduction to PIC registration and validation in the Funding and Tenders Portal (OPSYS)

Can’t attend a webinar of interest? No problem, watch the video recording and access the PowerPoint presentation in INTPA Academy.

To stay up-to-date about OPSYS related news and activities, we encourage all interested stakeholders to become a member of Capacity4Dev. You can access step-by-step online documentation concerning EU External Actions procedures in the EXACT Wiki. Consult the repository of past webinar recordings as well as upcoming webinars in EU International Partnerships Academy, also called INTPA Academy (Follow the path: INTPA Academy> Resources > Webinar > Financial and Contractual Procedures).


1. Beginner’s introduction to the OPSYS IT systems - EN, FR, SPA

In this introduction to the OPSYS IT Systems, an overview of the available features for implementing partners in the Funding and Tenders Portal will be presented. The webinar will also give you an indication of upcoming features. The objective of this webinar is to provide a comprehensive overview for newcomers, without diving into the details of each topic. Advanced practitioners of OPSYS may find it useful to attend the more detailed webinars on Results Reporting, Calls for Tenders or PIC validation.


Agenda

  • Introduction to the OPSYS ecosystem
  • Context and state-of-play
  • Registering your organisation to obtain a Participant Identification Code (PIC)
    • Check the status of PIC
  • Finding a call for tender in the Funding and Tenders Portal
  • Submitting an EU External Actions tender
    • Acknowledge invitation
    • Express willingness to participate
    • Create and submit an offer (via eSubmission)
  • Managing your contract in the Funding and Tenders Portal
    • Contract signature: eSignature
    • Deliverables
    • Amendments
  • Reporting on progress with the logical framework (logframe) in the Funding and Tenders Portal
  • Change Management Resources and closure


Target Audience

  • EU External Actions Economic Operators, Contractors, Experts, Implementing Partners who are new users of OPSYS
  • EU External Actions Economic Operators, Contractors, Experts, Implementing Partners who would like to revisit key concepts and view a demo of what is now possible in the system are most welcome.


Webinar in English

17 October 2022

8h30-10h30 CEST

Watch the video replay and access the PPT


Webinar in French

Tuesday, 25 October 2022

10h00-12h00 CEST

Watch the video replay and access the PPT


Webinar in Spanish

Tuesday, 6 December 2022 

16h00-18h00

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r652bcc74a87b5a10d2104be0529ba784(link is external)


2. eSubmission of tenders for EU External Actions - EN, FR

In this webinar you will gain an understanding of how to submit an EU External Actions tender and manage the subsequent contract using the IT systems for your application process. You will see demonstrations in the systems to find calls, submit tenders, submit deliverables and more. You will also receive a package of resources which you can consult after the webinar. This is an intermediate course for Economic Operators with some prior knowledge of OPSYS.


Agenda

  • Introduction to the OPSYS ecosystem
  • Context and state-of-play
  • Introduction to EU External Actions public procurement  
    • Important principles: Transparency, Competition etc.
    • Management modes: Direct, Indirect and Shared management
    • Services, Supplies and Works Contracts
    • Global price vs fee based contracts
    • Typical timeline
  • Registering your organisation (PIC)
  • Locating a RELEX call for tenders in the Funding and Tenders Portal and TED
  • Applying for a call
    • Acknowledging the invitation
    • Expressing willingness to participate
  • Submitting a tender via eSubmission
    • Specific Contract under Framework Contract SIEA 2018, AUDIT 2018, PSF 2019, EVA 2020 and EVENTS 2020
    • International open, restricted and negotiated procedures in direct management for tenders of EU External Actions DGs
  • Managing your contract in the Funding and Tenders Portal
    • Contract signature: eSignature 
    • Deliverables
    • Amendments
  • Change Management resources and closure


Target Audience

  • EU External Actions Economic Operators, Contractors, Experts


Webinar in English

Monday, 28 November 2022

9h30-11h30 CEST

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=rd76eaf705febc303cd550769072f7dd5(link is external)


Webinar in French

Wednesday, 30 November 2022

10h00-12h00 CEST

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r0a3609ffd2279d1622ce3990976d6d94(link is external)


3. Introduction to Results Reporting in the Funding and Tenders Portal (OPSYS) - EN, FR, SPA

In this webinar you will learn how to report results in the Funding and Tenders Portal. You will see demonstrations in the systems to find or encode logframes, add, edit or delete results, add core or customised indicators, and more. This is an intermediate course for Economic Operators with some prior knowledge of OPSYS. The same webinar content will be presented in English, French and Spanish.


Agenda

  • Introduction to the OPSYS ecosystem
  • Context and state-of-play
  • Introduction to the EU External Actions results reporting exercise in the Funding and Tenders Portal
    • Introduction to Interventions and the Logical Framework (logframe)
    • Two main types of interventions: Introduction to Primary Interventions and related concepts
  • Tasks for the Implementing Partners
  • Encoding logframes and results in the Funding and Tenders Portal
  • Check the status of the logframe
  • Change Management resources and closure


Target Audience:

  • EU External Actions Implementing Partners (Member State Agencies, United Nations, Banks, NGOs, all contractors contractually in charge of implementing activities for EC-funded Projects etc.)


Webinar in English

Wednesday, 12 October 2022

9h30-11h30 CEST

Watch the video recording and access the PPT


Webinar in French

Wednesday, 23 November 2022

9h30-11h30 CEST

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r4f12cd8fc180d5aa5aa60a13112a1303(link is external)


Webinar in Spanish

Tuesday, 13 December 2022

16h00-18h00 CEST

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r8c806518dddf221b21e223e201173a07(link is external)


4. An introductory webinar on PIC registration and validation in the Funding and Tenders Portal (OPSYS) - EN, SPA

The OPSYS Change Management team (DG INTPA R5) in collaboration with REA and the PIC Management team bring to you this informative webinar focused on PIC registration and validation.

Electronic submission (eSubmission) is mandatory for international open, restricted and negotiated procedures in direct management for tenders of EU External Actions DGs since March 2022. This means that paper submissions are no longer applicable for these procedures. Before submitting their application online via eSubmission, the tenderer (the leader and all the members in case of consortium) must first register in the Funding and Tenders Portal (OPSYS ecosystem) to obtain a 9-digit Participant Identification Code. If the leader and/or participant have already registered in the Participant Register and know their credentials, they can search for their PIC and use it when submitting tenders or requests to participate in eSubmission, otherwise they will need to register their entity in the Funding & Tenders portal.

In the course of the procedure, tenderers (including consortium members) may be contacted by European Research Executive Agency (REA) validation services and requested to submit documents. Based on these documents their PIC will be validated once and for all. The validated PIC will then allow tenderers to subscribe to any future call, as well as to manage their contract(s) electronically in the Funding and Tender Portal. In this context, tenderers, Contractors and Experts would find it valuable to attend the proposed awareness webinar in English and Spanish via Webex.

Participants will understand the registration process, the validation rules and processes, as well as learn how to navigate and find relevant information in the Funding and Tenders Portal (OPSYS ecosystem).

Agenda:

  • Introduction to the OPSYS ecosystem
  • Context and state-of-play
  • Introduction to the Participant Identification Code (PIC)?
    • What is a PIC?
    • How to register for a PIC in the Funding and Tenders Portal?
    • The requirement for PIC Validation
  • An overview of eSubmission and EU External Actions specificities to understand the requirement for the PIC
  • Demo in the Funding and Tenders Portal
  • Change Management resources  
  • Q&A with the panel of experts
  • Closure

The panel of experts will comprise of members from the European Research Executive Agency (REA) validation services, and colleagues from the Data and Information technology unit of DG International Partnerships (the OPSYS Change Management team and the PIC Management team).       


Target Audience:

  • To-be tenderers, Contractors and Experts without a PIC
  • EU External Actions Tenderers, Contractors and Experts with ongoing contracts who have questions concerning PIC Validation

Please note that electronic submission (eSubmission) for Specific Contracts under Framework Contracts SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 and EVENTS 2020 is managed through OPSYS since February 2020. All the contractors for these five Framework Contracts have already registered a PIC so they are not the intended audience of this webinar. They are however most welcome to participate. We encourage Economic Operators concerned by open, restricted and negotiated calls for tenders in direct management to join us in this webinar.


Webinar in English

Monday, 19 September 2022

10h00-12h00 CEST

Watch the video replay and access the PPT 


Webinar in Spanish

Wednesday, 28 September 2022

16h00 – 18h00 CEST

Watch the video recording and access the PPT



An introductory webinar on OPSYS ecosystem: Beginner's guide to the Funding and Tenders Portal - EN, ES, FR

 

In this introduction to the OPSYS IT Systems, an overview of the available features for implementing partners in the Funding and Tenders Portal will be presented. The webinar will also give you an indication of upcoming features. The objective of this webinar is to provide a comprehensive overview for newcomers. Advanced practitioners of OPSYS may find it useful to attend the more detailed webinars on Results Reporting, Calls for Tenders or PIC validation.


Agenda

  • Introduction to the OPSYS ecosystem
  • Context and state-of-play
  • Registering your organisation to obtain a Participant Identification Code (PIC)
    • Check the status of PIC
  • Finding a call for tender in the Funding and Tenders Portal
  • Submitting an EU External Actions tender
    • Acknowledge invitation
    • Express willingness to participate
    • Create and submit an offer (via eSubmission)
  • Managing your contract in the Funding and Tenders Portal
    • Contract signature: eSignature of contracts
    • Deliverables
    • Amendments
  • Reporting on progress with the logical framework (logframe) in the Funding and Tenders Portal
  • Change Management Resources and closure


Target Audience

  • Economic Operators, Contractors, Experts, Implementing Partners who are new users of OPSYS
  • Economic Operators, Contractors, Experts, Implementing Partners who would like to revisit key concepts and view a demo of what is now possible in the system are most welcome.


Webinar in English

17 October 2022

8h30-10h30 CEST

Watch the video replay and access the PPT


Webinar in French

Tuesday, 25 October 2022

10h00-12h00 CEST

Watch the video replay and access the PPT


Webinar in Spanish

Tuesday, 6 December 2022 (Rescheduled from 16 November due to unforeseen cicrcumstances)

16h00-18h00

Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r652bcc74a87b5a10d2104be0529ba784(link is external)


An introductory webinar on PIC Registration and Validation in the Funding & Tenders Portal

 


[EN]

Electronic submission (eSubmission) is mandatory for international open, restricted and negotiated procedures in direct management for tenders of EU External Actions DGs since March 2022. This means that paper submissions are no longer applicable for these procedures. Before submitting their application online via eSubmission, the tenderer (the leader and all the members in case of consortium) must first register in the Funding and Tenders Portal (OPSYS ecosystem) to obtain a 9-digit Participant Identification Code. If the leader and/or participant have already registered in the Participant Register and know their credentials, they can search for their PIC and use it when submitting tenders or requests to participate in eSubmission, otherwise they will need to register their entity in the Funding & Tenders portal. In the course of the procedure, tenderers (including consortium members) may be contacted by European Research Executive Agency (REA) validation services and requested to submit documents. Based on these documents their PIC will be validated once and for all. The validated PIC will then allow tenderers to subscribe to any future call, as well as to manage their contract(s) electronically in the Funding and Tender Portal. In this context, tenderers, Contractors and Experts would find it valuable to attend the proposed awareness webinar in English and Spanish via Webex. The awareness webinar on PIC registration and validation for Economic Operators has been scheduled:


In English

On 19 September

from 10 am to 12 pm CEST

Webex Link: https://ecconf.webex.com/ecconf/j.php?MTID=mc6d84bef339b5685712054e233d9078d

Webinar password: Opsys@2022 (67797120 from phones)


In Spanish

On 28 September

from 4.00 pm to 6.00 pm CEST

Webex Link: https://ecconf.webex.com/ecconf/j.php?MTID=m5cdf94c7fe1fc3d10612ccd5c9d8fb50

Webinar password: Opsys@2022 (67797120 from phones)


Participants will understand the registration process, the validation rules and processes, as well as learn how to navigate and find relevant information in the Funding and Tenders Portal (OPSYS ecosystem).

Agenda:

  • What is a Participant Identification Code (PIC)?
  • How to register for a PIC in the Funding and Tenders Portal?
  • The requirement for PIC Validation
  • An overview for each procedure type
  • Demo
  • Q&A with the panel of experts

The panel of experts will comprise of members from the European Research Executive Agency (REA) validation services, and colleagues from the Data and Information technology unit of DG International Partnerships (the OPSYS Change Management team and the PIC Management team).


The intended target audience is:

  • To-be tenderers, Contractors and Experts without a PIC
  • Tenderers, Contractors and Experts with ongoing contracts who have questions concerning PIC Validation


Please note that electronic submission (eSubmission) for Specific Contracts under Framework Contracts SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 and EVENTS 2020 is managed through OPSYS since February 2020. All the contractors for the five Framework Contracts mentioned above have already been registered for a PIC so they are not the intended audience of this webinar. They are however most welcome to participate. We encourage Economic Operators concerned by open, restricted and negotiated calls for tenders in direct management to join us in this webinar.

* as it refers to time and not to quantities.


[SPA]

Un seminario web introductorio sobre el registro y la validación del CFP en el Portal de Financiación y Ofertas

 


La presentación electrónica (eSubmission) es obligatoria para los procedimientos internacionales abiertos, restringidos y negociados en la gestión directa de las licitaciones de las DG de Acciones Exteriores de la UE desde marzo de 2022. Esto significa que las presentaciones en papel ya no son aplicables a estos procedimientos. Antes de presentar su solicitud en línea, el licitador (el líder y todos los miembros en caso de consorcio) debe registrarse primero en el Portal de Financiación y Ofertas (ecosistema OPSYS) para obtener un Código de Identificación de Participantes de 9 dígitos. Si el líder y/o participante ya se han inscrito en el Registro de Participantes y conocen sus credenciales, pueden buscar su PIC y utilizarlo al presentar ofertas o solicitudes para participar en eSubmission, de lo contrario, tendrán que registrar su entidad en el Portal de Financiación y Licitación (Funding and Tenders Portal). Durante el procedimiento, los servicios de validación de la Agencia Ejecutiva de Investigación Europea (European Research Executive Agency - REA) podrán ponerse en contacto con los licitadores (incluidos los miembros del consorcio) y solicitar la presentación de documentos. Sobre la base de estos documentos, su PIC será validado de una vez por todas. El PIC validado permitirá entonces a los licitadores suscribirse a cualquier convocatoria futura, así como gestionar su contrato(s) electrónicamente en el Portal de Financiación y Licitación (Funding and Tenders Portal). En este contexto, los licitadores, contratistas y expertos considerarían valioso asistir al seminario web de sensibilización propuesto en inglés y español a través de Webex. Se ha programado el seminario web de sensibilización sobre el registro y la validación del CFP para los operadores económicos:


En inglés

El 19 de septiembre

de 10 am a 12 pm CEST

Enlace de Webex : https://ecconf.webex.com/ecconf/j.php?MTID=mc6d84bef339b5685712054e233d9078d

Contraseña del seminario web: Opsys@2022 (67797120 de los teléfonos)


En español

El 28 de septiembre

de 16.00 a 18.00 h CEST

Enlace de Webex : https://ecconf.webex.com/ecconf/j.php?MTID=m5cdf94c7fe1fc3d10612ccd5c9d8fb50

Contraseña del seminario web: Opsys@2022 (67797120 de los teléfonos)


Los participantes comprenderán el proceso de registro, las reglas de validación y los procesos, así como aprenderán a navegar y encontrar información relevante en el Portal de Financiación y Ofertas (ecosistema OPSYS).


Orden del día:

  • ¿Qué es un Código de Identificación de Participantes (PIC)?
  • ¿Cómo inscribirse para un PIC en el Portal de Financiación y Ofertas?
  • El requisito para la validación PIC
  • Una visión general para cada tipo de procedimiento
  • Demostración
  • Preguntas y respuestas con el grupo de expertos


El grupo de expertos estará compuesto por miembros de los servicios de validación de la Agencia Ejecutiva de Investigación Europea (European Research Executive Agency - REA), y colegas de la Unidad de Tecnología de Datos e Información de la DG Asociaciones Internacionales - DG INTPA (el equipo de gestión del cambio de OPSYS y el equipo de gestión de PIC).


El público objetivo es:

  • Posibles licitadores, contratistas y expertos sin PIC
  • Licitadores, contratistas y expertos con contratos en curso que tengan preguntas sobre la validación de PIC


Tenga en cuenta que la presentación electrónica (eSubmission) para contratos específicos en virtud de contratos marco SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 y EVENTS 2020 se gestiona a través de OPSYS desde febrero de 2020. Todos los contratistas de los cinco Contratos Marco mencionados anteriormente ya han sido registrados para un PIC, por lo que no son el público al que se dirige este seminario web. Sin embargo, son bienvenidos a participar. Animamos a los operadores económicos afectados por las convocatorias abiertas, restringidas y negociadas de licitación en gestión directa a unirse a nosotros en este seminario web.

* ya que se refiere al tiempo y no a las cantidades

e-Calls PADOR and e-Calls PROSPECT: EU Login 2-Factor Verification

 

[EN]

Dear Applicants and External Assessors,

Please take important note that from the 1st of June 2022, all applicants and external assessors will require an EU Login 2-factor verification method to access e-Calls PADOR and e-Calls PROSPECT.

If you currently have a Call in submission or evaluation in e-Calls PROSPECT, we request that you make sure that you have your EU Login 2-factor verification method activated before the above requirement and Call deadline(s).

To activate your EU Login 2-factor verification method, access your EU Login account as previously, and set-up your 2-factor verification method as instructed in the EU Login Guide (PDF).

May we please stress the importance of this request, so that all deadlines are reached without any possible technical restrictions linked to your login.

You may also access the online documentation, including the updated step-by-step instructions for the EU Login access and 2-factor verification to the respective system:

If you need any technical support, please contact INTPA SUPPORT SERVICES.

We thank you for your collaboration.

Best regards,
 

DG INTPA R5 – Data and Information Technology


[FR]

e-Calls PADOR et e-Calls PROSPECT : Vérification EU Login à 2 Facteurs

 

Chers Demandeurs et Évaluateurs Externes,

Veuillez noter qu'à partir du 1er juin 2022, tous les demandeurs et évaluateurs externes auront besoin d'une méthode de vérification EU Login à 2 facteurs pour accéder à e-Calls PADOR et e-Calls PROSPECT.

Si vous avez actuellement un appel en cours de soumission ou d'évaluation dans e-Calls PROSPECT, nous vous demandons de vous assurer que votre méthode de vérification EU Login à 2 facteurs est activée avant l'exigence indiquée ci-dessus et la ou les date limites de l'appel.

Pour activer votre méthode de vérification à 2 facteurs EU Login, accédez à votre compte EU Login comme précédemment et configurez votre méthode de vérification à 2 facteurs comme indiqué dans le Guide EU Login (PDF).

Soulignons l'importance de cette demande, afin que tous les délais soient respectés sans aucune restriction technique possible liée à votre login.

Vous pouvez également accéder à la documentation en ligne, y compris les instructions mises à jour et étape-par-étape pour l'accès à EU Login et la vérification à 2 facteurs du système respectif :

Si vous avez besoin d'assistance technique, veuillez contacter INTPA SUPPORT SERVICES.

Nous vous remercions de votre collaboration.

Bien à vous,

DG INTPA R5 – Data et Technologie de l’Information
 

Extension of deadline to encode logframes in OPSYS

 


Dear Implementing Partners,

The deadline to encode log frames in OPSYS has been extended to 31 May 2022.

Acknowledging that some Implementing Partners faced certain difficulties to complete the encoding log frames by the previously agreed deadline of March 31st, the deadline is hereby extended until May 31st. Please note that it is not possible to extend this deadline any further. All log frames must be encoded with the latest available results values by then in order to contribute to the Commission’s institutional reporting in June. It is possible to add values to indicators and match customised indicators to core indicators only when the log frame has been approved.

To support you with this process, the following resources are available:

Thank you for your attention. 

Kind regards,

INTPA D4 and NEAR A4


Communication to Implementing Partners on Logframe encoding in OPSYS

 

This communication has been signed by the Director General of DG INTPA and DG NEAR. Read the communication in English, French and Spanish.

Dear Implementing Partners,

Communicating on and learning from results is an important dimension of our external action. The European Commission’s results campaign started in September 2021 and runs until 30 June 2022. Your active contribution is necessary to produce the most truthful picture of achievements and issues to be addressed. The simpler and direct our collaboration to develop and update our joint logframes, the more timely and effective we will be in reporting on results. In a context of fruitful and trusted partnership with all its Partners, the Commission counts on a mutual interest in the use of our new operational system for external action (OPSYS) to report on the results related to the implementation of our interventions.


Consequently, we are pleased to invite you to contribute to encoding the logframes and reporting the results of your ongoing interventions with DG INTPA and DG NEAR (or recently ended ones not having submitted a final report in previous results exercises). This is the standard procedure for results reporting as of now. We trust it will allow to demonstrate objectively and soundly, as well as to give visibility to the great success we obtain with our mutual collaboration. Apart from being more straightforward towards result reporting, taking over the direct registration on the results framework has these advantages for you:
· You are sure that we have up to date information and hence accurately reflect it in the results reporting done by Commission services;
· You will have an easier and more flexible way in getting approval on changes in the logframe. OPSYS is easy to handle and your access requires just a simple invitation by your EU Operational Manager.
To reduce the existing backlog, our Commission colleagues have already encoded in 2021 a part of the existing logframes. This allowed to test and to clear technical bottlenecks. To have it all in our result campaign cycle and the system 100% up to date, your logframe initial inputs should be encoded by the end of March, while we should have final inputs and data by the end of May 2022.


The EU Operational Manager of your intervention can give you access to all information and details on how to do it. You can also consult the training/information material here:

- Our EXACT - External Action Wiki for dedicated online documentation and e-learning videos for Implementing Partners.
- Our EC Funding and Tender Service Helpdesk for any technical questions concerning the Funding and Tenders Opportunities Portal, to be used for the encoding of logframes and values.
- Webinars for Implementing Partners are ongoing. Invitation details are on INTPA Academy and Capacity4Dev. During these webinars, a team of experts addresses all your questions. The webinars are recorded and can be viewed afterwards.
- Our services and supporting expert teams can organize more meetings with different groups of Implementing Partners to discuss issues relevant to each group concerning PINTVs logframes and results reporting.


We thank you very much for your collaboration and look forward to another year of joint work on making EU external action a success!


Kind regards,

Koen Doens

Director General, DG INTPA

Maciej Popowski

Acting Director General, DG NEAR


Download the Communication

List of Core Indicators

The groups of core indicators used also for corporate reporting (EURF/GERF, IPA PF, FPI PF) are available as follows:

Important communication to Implementing Partners regarding Results Reporting

 

This communication serves as notification in case your contractual conditions establish a pre-notice period for the use of an e-reporting system.


Dear Implementing Partners,

As you are probably aware, the ongoing results campaign commenced in September 2021 and will last until 30 June 2022. In this context, the RELEX IT integrated system (OPSYS) now supports recording interventions’ results directly in it and will be used for this purpose.

Since OPSYS is a new system and Primary Interventions a new concept, DG INTPA/DG NEAR are on-boarding users in three iterations: In phase I (September/October 2021), Commission staff identified all the PINTVs in the Commission’s external action portfolio. In phase II (from November 2021), Commission Operational Managers create PINTVs in OPSYS. As of 3 December 2021, most PINTVs are created in OPSYS and the remaining ones will be created in the coming weeks.

Phase III, expected to last from January to May 2022, will see the encoding of updated logframes (incl. indicators) in OPSYS PINTVs. The aggregation of result data and preparation of the first OPSYS result reports will take place subsequently for their publication by the end of June 2022.

Those DG INTPA/DG NEAR Operational Managers having completed the creation of their PINTVs in OPSYS can move ahead and invite their Implementing Partners to encode logframes (incl. indicators’ values) in the system. While the plan described in the preceding paragraph is maintained, we could use some advanced cases as unofficial testing pilots and then go ahead in a structured way as of January 2022.

Completion of PINTVs managed by FPI follow a different calendar, with a deadline of 31 January 2022 for updating the values of indicators. Implementing Partners concerned have already been contacted by FPI staff in this regard.

We trust you will start encoding your logframes in the system as soon as you are given access; we are confident that you will see the relevance of using OPSYS for reporting results, as no results will be neither processed nor reported outside the system, making OPSYS necessary for informing about noteworthy contributions to our common goals.

Please view our EXACT - External Action Wiki for the dedicated online documentation for Implementing Partners, enrol in the e-learning module in INTPA Academy and watch the video replay of our webinars on this topic in EnglishFrench and Spanish.

For any technical questions concerning the Funding and Tenders Opportunities Portal for the encoding of logframes and values, please contact the EC Funding and Tender Service Helpdesk.


Download the Communication 


Important note regarding Management of Interventions (including their Logframes)

 


Due to ongoing structural changes concerning Interventions, in terms of methodology and in the IT system, you are requested to not create and/or manage Logframes on Interventions that have already been assigned to you, until further notice.

Please wait until the newly improved definition of Interventions is fully implemented for further instructions.

The scope of the present request covers all Logframes in all Interventions (i.e. for Actions and/or Projects/Contracts), under all domains of the RELEX-family (DG INTPA, DG NEAR and FPI).

As soon as the new Intervention structure is implemented in OPSYS, the creation and encoding of Interventions with their Logframes, indicators and related values will be done centrally by HQ Responsible Units. An email to this effect has been sent to Operational Managers.

We will reach out to you with new information and instructions as soon as possible, until then kindly stop creating and/or managing Logframes. In case you have any questions concerning this email, please reach out to the Funding and Tender Service Desk: EC-FUNDING-TENDER-SERVICE-DESK@ec.europa.eu.


Webinars for Implementing Partners in 2020-2021

Note

Avail all webinars in INTPA Academy, click on 'Resources' in the menu and select 'Webinar'. All OPSYS related webinars are available in the category 'Financial & Contractual Procedures'.

 


1. Introduction to OPSYS

  Link to the webinar replay

2. Encoding logframes and results in OPSYS

       Link to the webinar replay in EnglishFrench and Spanish.

3. Introduction to Calls for Publication

 Link to the webinar replay


4. Webinars in 2022


The OPSYS Change Management team (DG INTPA R5) in collaboration with the Unit for Performance, Results and Evaluation (DG INTPA D4), the Unit for Budget, Finance and Relations with Other Institutions (FPI 6) and the Unit for Coordination of Financing Instruments - Performance, Results and Evaluation (DG NEAR A4) organized a webinar series for Implementing Partners.

This interactive webinar focused on Interventions and Results Reporting in OPSYS and gave Implementing Partners the opportunity to ask questions to a panel of experts.

Agenda:

  • OPSYS today and tomorrow: State of Play
  • Introduction to Primary Interventions
  • Change Management Resources
  • Q&A with the panel of experts
  • Demo: Encoding logframes and results in OPSYS

Intended audience: Implementing Partners who need to encode logframes in OPSYS and have started the process.  


English

  • Friday, 28 January 2022 in English

Access the collaterals : PowerPoint Presentation, FAQ and video recording.


The same content was presented in other EU languages:

French

  • Monday, 7 February 2022

Access the collaterals : PowerPoint Presentation, FAQ and video recording.


Spanish

  • Tuesday, 15 February 2022 in Spanish

Access the collaterals : PowerPoint Presentation, FAQ and video recording.


We encourage you to consult the online documentation. We also invite you to enrol in the e-learning module.




e-Learning Module for Implementing Partners

Note

Avail all webinars in INTPA Academy, click on 'Resources' in the menu and select 'eLearning'. The OPSYS related the eLearning module is available in the category 'Financial & Contractual Procedures'.

 

e-Learning Module 1: Encoding Interventions and Logframes in OPSYS

Link to the course

Note

First time users will need to create an EU Login account to access content in INTPA Academy. After you create your account, you will need to register in the course by clicking on 'Enrol me'.

 


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