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EXACT - EU External Action Wiki
Systems
OPSYS
Funding and Tender Opportunities Portal
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Contracts and Procurement
Created by
Gary SURQUIN
, last modified on
Oct 03, 2023
Contracts and Procurement
Find and Participate in a Call
1. Find and Participate in a Call
1.1 Search for a Call
1.2 Participate in a Call
1.3 eSubmission
Manage My Invitations
2. Manage My Invitations
2.1 View or Acknowledge Receipt of Invitation
2.2 Express Willingness to Participate
Manage My Submissions
3. Manage My Submissions
3.1 View and Manage Submission
3.1.1 New Submission
3.1.2 Resume Draft Submission
3.2 Submission Deadline
3.3 Tender Procedure
3.3.1 Tender Procedure - Steps
3.3.2 Prepare the Offer
3.3.2.1 Parties
3.3.2.2 Tender Data
3.3.3 Validate the Offer
3.3.3.1 Financial Offer Preview
3.3.3.2 Pre-financing
3.3.4 Submit the Offer
3.3.4.1 Submission Report
3.3.4.2 Submit
3.4 Status of Invitations and Submissions
Manage My Contracts
4.1 Evaluation and Awarding a Contract
4.1.1 Award Notification
4.1.2 Expert Availability
4.2 Contract Signature
4.2.1 Nomination of Legal Signatory – LSIGN
4.2.2 Nomination of Contract Legal Signatory – CLSIGN
4.2.3 Signing the Contract
4.4 Contract Deliverables
4.4.1 Define Contract Deliverables
4.4.2 Effective Start Date of the Contract
4.4.3 Upload or Revise Contractual Deliverables
4.4.4 Approval of Contractual Deliverables
4.4.5 Amending Contractual Deliverables
4.5 Contract Amendments
4.5.1 Introduction to Amendments Initiated by the Contractor - Consortium
4.5.1.1 Choice of Contractor Initiated versus the European Commission Initiated Process
4.5.1.2 The Amendment Workflow
4.5.1.3 Amendments for increase in Maximum Value of the Contract
4.5.1.4 Amending Contractual Deliverables
4.5.2 Launch the Amendment
4.5.2.1 How to launch the request for an Amendment
4.5.2.2 Choice of Type of Amendment (Administrative Order or Addendum)
4.5.3 Prepare the Amendment
4.5.3.1 Compose the Draft Amendment
4.5.3.2 Modify the Draft Amendment
4.5.3.3 Request Informal Review
4.5.3.5 Withdraw the Amendment - Cancel the Amendment
4.5.4 Sign and Submit the Amendment - Contractor
4.5.5 Awaiting Decision
4.5.6 Additional Information Request
Contribution Agreements
1. Introduction to Contribution Agreements
1.1 EC Contribution Agreements with Entrusted Entities
1.2 Contribution Agreements in OPSYS
1.2.1 Which Contribution Agreements are managed in OPSYS
1.2.2 Contribution Agreement Workflows
1.2.3 Important terms and definitions
2. PIC Registration
3. Appointment of the LEAR
4. PIC Validation
5. Nominate Procurement LSIGN role
6. Communicate the PCoCo role
7. Assign CLSIGN role
8. Contract Signature
8.1 Contract Signature for the Electronic workflow
8.2 Contract Signature for the Paper Workflow
9. Pre-financing
10. Manage Deliverables
11. Contract Amendments
12. Contract Closure
Introduction to the Portal
Find and Participate in a Call
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