Welcome
The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.
The budget screen displays the project costs introduced in Beneficiary Module, broken down per cost type for a solidarity project for European Solidarity Corps (ESC30-SOL).
It also allows you to modify certain details that affect the project budget.
The user must be logged in to EU Login account.
In your project, click on Budget in the Content menu. The Budget screen is displayed.
The Budget screen shows the list of all project costs, broken down per cost type.
The screen is divided as follows:
On the right side, there are 3 columns for each budget item:
All grant amounts are read-only, and cannot be changed directly. They are calculated based on information you have provided either in this screen (for Project Costs and Coach Costs) or in the Exceptional Costs section of the project.
The Export PDF function is currently disabled. It will be available in a future release and it will allow you to download the budget as a PDF file.
The Total project budget is displayed at the top of the budget screen. It enables you to have a quick overview of the total approved budget, compared to the total current declared budget, as well as the percentage of the approved budget used at project level.
If the amount of the Current Budget is higher than the amount approved by the NA for the same budget item, or for the total project budget, a warning message is displayed. This does not prevent you from submitting the beneficiary report, as it is only for information purposes.
Take note
Even though you are able to submit a declared budget greater than the Budget Approved by the NA, the final amount approved by the National Agency during the process of validating the declared budget will never be higher than the latest approved amount by the National Agency in the Grant Agreement or in the last amendment, respectively.
In our example, both the declared Exceptional Costs and the total Current Budget have exceeded the awarded amounts.
The Project Costs grant is awarded to you for the entire duration of the project (in months), specified in the grant agreement. This value is set by default in the Number of months field. In our example, the duration of the project is of 6 months.
If you do not require a grant, type 0 (zero) in the field. The Current Budget and %Current Approved fields are updated accordingly, both for the project costs and for the totals at project level.
If needed, you can revert to the number of months corresponding to the full duration of the project. Other values are not allowed.
Here you must select the number of coaching days for which you require a coach grant (maximum 12 days).
Under Coach Costs, type the Number of days (between 0 and 12); the default value is 0. The Current Budget and %Current Approved fields are updated accordingly, both for the coaching costs and for the totals at project level.
If the specified value is higher than the maximum allowed, a warning message is displayed.
The new features below are available in the Budget screen in beneficiary projects, currently only for KA121, KA122, KA131, KA151, KA152, KA153, KA154, and KA182 projects. These new features are also available for projects under the European Solidarity Corps programme, specifically in ESC30 and ESC51 projects.
"Hide empty items" checkbox
Clicking the Hide empty items checkbox at the top of the screen allows you to hide budget items with a reported budget of 0 EUR.
"Sort by" options
The Budget screen items can be sorted according to different criteria, for better view.
Click on the Default option, to open a drop-down menu (1) from which you can choose other options for sorting the budget items in the list.
Also, you can click on the arrow (2) to sort the amounts displayed in the list in ascending or descending order.
Expand/Collapse icon
You can expand or collapse the subsections to view more details, where applicable, by clicking the + or - icons.
When using the Export PDF button, if a subsection is expanded, it will also appear expanded in the exported PDF file.
"Total project"
The Total project row is located at the top of the screen.