This page explains how to add the details for a new Transnational Project Meeting. Transnational project meetings are events organised by one of the project's participating organisations with the purpose of project implementation and coordination.
The screen functionality allows you to list the transnational project meetings, with the number of participants per meeting and its associated costs.
|Call Year||Key Action||Action|
KA2 - Cooperation for innovation and the exchange of good practices
Click on the Transnational Project Meetings tab in your project.
The list of Transnational Project Meetings is displayed.
When the project is created in Mobility Tool+, the Transnational Project Meetings entered into the National Agency's Project Management System do not appear in this list and will not be updated. You have to add those meetings long with the number of attendees and total cost.
The following elements are available in the Transnational Project Meetings screen:
Additional information on the list functionalities in Mobility Tool+ is available under MT+ List functionality.
To create a new Transnational Project Meeting indicating its specific objectives within the more general purpose of project coordination and implementation, click on the +Create button.
Complete the details as applicable for the Transnational Project Meeting. All mandatory fields are marked with the orange value required label.
The Start/End dates for a meeting must always be within the project duration as specified in the project Details tab and displayed as Project Duration timeline in this screen. By default, when creating a new Transnational Project Meeting, the start/end date of the meeting are set to the project start/end dates. Adjust the Start/End dates of the meeting if necessary.
To save the data, click the Save button.
To create the Participants for the meeting and to calculate the related travel costs, click on the +Create button in the newly displayed Participants section.
Complete the details in the Participant Form. All mandatory fields are marked with the orange value required label.
The fields Sending Country and Sending City are automatically filled in, based on the sending organisation selected in the meeting details. These can be adjusted, and a comment explaining the difference is needed.
The sending organisation cannot be the same as the receiving organisation selected in the meeting details. An exception is made if the receiving organisation does send their own participants and pays for their travel expenses, if the travel distance is at least 100 km (>= 100 km).
In School-to-School projects the sending organisation can only be the beneficiary organisation; no other organisations participating in the project will be available in the drop-down list.
Select the Distance Band. To calculate the travel distance, click on the Link to distance calculator. The Grant per participant and Total (Calculated) fields will be updated automatically.
Click on the Save button once all information is provided.
Note: For information on the Force Majeure check box, please see below.
The Transnational Project Meeting details screen opens. The Participants list now displays the information you provided for the organisation.
Follow the instructions above to add more participants, if required.
Click on the Edit icon to modify information for a group of participants.
To delete, click on the Delete icon and confirm the deletion.
Click on Back to list to return to the list of Transnational Project Meetings. The newly added meeting is now displayed.
Follow the instructions above to add more Transnational Project Meetings, if required.
Click on the Edit icon to modify information for a Transnational Project Meeting.
To delete a Transnational Project Meeting from the project, click on the Delete icon and confirm the deletion.
If the Force Majeure box is checked the Total (Calculated) becomes editable and the comment field Force Majeure Explanations becomes available and must be completed. The justifications for indicating the activity as Force Majeure must be added here. Click on the Save button to save any changes.
Transnational Project Meetings having an end date within 2020, the Force Majeure flag checked in the participant form, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the "COVID-19 affected" flag set. To indicate a participant as COVID-19 affected:
For additional information and guidance on Force Majeure due to COVID-19, please see MT+ Force majeure guidance due to Coronavirus.