Relevant for call year 2017 and forward. For KA2 - Cooperation for innovation and the exchange of good practices, except KA229 - School Exchange Partnerships.
In light of the exceptional circumstances created by the COVID-19 pandemic, the Erasmus+ programme is implementing a series of measures for the duration of the exceptional period.
These changes concern Multiplier Events and Learning, Teaching and Training Activities and impact all active projects starting from call year 2017, except KA229.
Beneficiaries will be allowed to organise these activities virtually. Where relevant, it is encouraged to take a blended activity approach, i.e. to start with a virtual activity, and later combine it with a physical activity abroad with the same organisation, while all complying with the specific rules and budget calculations.
By default all multiplier events and Learning, Teaching and Training Activities recorded in Mobility Tool+ before Release 6.3 (September 2020) are marked as physical activities and can be changed.
The current page explains the basics of virtual and blended activities for KA2 except KA229 - School Exchange Partnerships.
Multiplier events can be recorded in Mobility Tool+ as either only physical or only virtual. This is due to technical constraints, therefore the two types of activities cannot be blended in a single event.
If an event is carried out only through online meetings, it is recorded in Mobility Tool+ as a Virtual event.
Blended events (where both physical and virtual activities are carried out) should be recorded by creating two events, one physical and one virtual, linked together by name, and recording the specific activities accordingly.
The following graphic shows the changes that occur in a KA205 multiplier event when it is flagged as Virtual:
Learning, Teaching and Training Activities can be either physical, virtual or blended.
Virtual activities are carried out exclusively online, without the physical presence of the participants, while blended activities combine a period of online activity with a period of physical activity.
The specific character of the activity is recorded in the Participant details screen of the given activity.
Do not confuse the blended Learning, Teaching and Training Activities with the Blended mobility activity types as defined in the Erasmus Programme Guide. For example, in KA204 - Strategic Partnerships for adult education projects, an activity of type Blended mobility of adult learners can be carried out exclusively online, due to exceptional circumstances, and will be recorded in Mobility Tool as Virtual. If it combines a physical activity with a virtual activity, it is recorded in Mobility Tool as Blended.
A virtual Learning, Teaching and Training Activity is an activity that takes place exclusively online, without the physical presence of the participant. It is indicated in Mobility Tool+ as Virtual and recorded similarly to a physical learning, teaching and training activity, but without the costs that would normally apply to a physical activity.
If a virtual activity is to be combined with a physical activity it should be recorded as a blended activity.
By virtual activity is meant an online activity taking place in the home country. The virtual activities where the student is physically present in the destination country must be registered as physical.
All virtual activities are automatically flagged as force majeure and the flag cannot be manually removed.
The following graphic shows the changes that occur in a KA204 activity of type SP-SCHOOL-PUPIL: Long-term study mobility of pupils when it is flagged as Virtual.
A blended Learning, Teaching and Training Activity combines a period of virtual activity and a period of physical activity. It is indicated in Mobility Tool+ as Blended and it includes duration and budget details for both the virtual part and the physical part of the activity.
Blended activities are not flagged as Force Majeure by default.
For an activity where some participants meeting physically whereas others could only join virtually, mark the activity blended and then, at the level of the group, you have different fields for entering the number of days for the participants, physical and virtual. Any mix is allowed.
All grant calculations for the blended activity are based purely on the physical part of the blended activity.
Exception - Individual support:
For the entire physical activity duration, 100% of the individual support is allocated per participant and per day.
For the entire virtual activity duration, 15% of the individual support grant is also allocated per participant and per day.
The following graphic shows the changes that occur in a KA204 activity of type SP-SCHOOL-PUPIL : Long-term study mobility of pupils when it is flagged as Blended.