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Invited organisations are not participating organisations per se, as they are not included in the project contract. Invited organisations are only available in KA203 projects.
Such organisations send participants in the case of Learning, Teaching and Training activities of the type Invited teachers at higher education Intensive Study Programmes (SP-HE-IST) in KA203 projects.
This page provides information on these specific organisations in Mobility Tool+.
Explanation and illustration
To access the participating organisations within a project, navigate to the Organisations tab in your project menu.
The list of participating organisations opens. Within the list of organisations in KA203, invited organisations will be visible once you have added them to the project. At first only the organisations that are part of the grant agreement are displayed in the list.
To easily identify invited organisations within the list it is recommended to adjust your column display settings. To do this:
Organisation of Invited Staff organisations added in your project will display a check in the Organisation of Invited Staff column.
Mobility Tool+ allows the project beneficiary and partners to add invited organisations for KA203 projects. When you create such an organisation in Mobility Tool+ it is immediately flagged as an Invited Organisation. This flag cannot be changed or removed.
Invited organisations may or may not have an Organisation ID. If they do not have an Organisation ID, all mandatory fields (indicated in orange, stating Value required) must be filled in manually when creating the invited organisation's details.
To add an invited organisation.
3. Select if the organisation you want to add is an OID or Non-OID organisation.
4. Enter the details that are missing (OID Organisation) or marked as mandatory (Non-OID Organisation).
5. The Save button becomes active after all mandatory information is provided. Click Save.
The added organisation will be displayed in the list of organisations.
Clicking on the View icon in the list of organisations will open all details available for the specific organisation. The screen consists of three sections:
All information in this screen is read only. Under the Contacts section you have a direct link to the contacts screen for the specific organisation.
Explanation and illustration
A flag in the organisation view will indicate if the organisation is an Invited Organisation. Certain details for such organisations can be modified and most fields in the organisation details screen are editable.
For OID organisations details such as the address, organisation name, etc. cannot be updated in Mobility Tool+. If such changes are required, the organisation details have to be updated in the Organisation Registration system first.
Explanation and illustration
Invited organisations are the only organisations in such projects that can be removed from the project by the beneficiary.
Please note that if you want to delete an invited organisation from the project you must first delete it from the relevant Learning, Teaching and Training activity. An error message is displayed otherwise.
To remove an invited organisation from the project:
Explanation and illustration
Contacts for invited organisations can also be added in Mobility Tool+ from the Contacts tab, using the +Create button. As opposed to contacts of participating organisations, these contacts will not have access to the project information in Mobility Tool+. This setting cannot be changed.
Explanation and illustration
When entering the participant details for activities of type Invited teachers at higher education Intensive Study Programmes, the beneficiary must indicate the organisations sending invited teachers/experts as sending organisations.
Ideally such invited organisations have already been indicated in the related web application form in the Learning, Teaching and Training Activities section.
Explanation and illustration
A KA203 Higher Education Final Beneficiary Report cannot be submitted if the project contains invited organisations that do not participate in any Learning, Teaching and Training activity of type Invited teachers at higher education Intensive Study Programmes (SP-HE-IST).
If this situation occurs, a warning message is displayed in the Reports tab when editing the report. To submit the report, the beneficiary must delete the invited organisation(s) not participating in any Learning, Teaching and Training Activities from the organisation list in Mobility Tool+.