Annexes

A

General

a1a

Glossary of terms

a2a

Eligibility programmes 2014-2020

Eligibility programmes 2021-2027

a2c

Eligibility without a basic act

a3

Declaration of objectivity and confidentiality

a4

Declaration of absence of conflict of interest and confidentiality

A5

Notices

a5a

Cancellation notice

a5b

Change to the contract notice

a5c

Notice for modification of contract

a5d

Prior information notice

a5e

Contract notice

a5f

Additional information about the contract notice

a5g

Award notice

a6

Explanatory note

a7

Receipt for hand delivered requests to participate / tenders / proposals

a8

Invitation to tender for amendment

a9

Cover letter for submission of contract / addendum

a10a

Evaluation report for negotiated procedures (procurement), single tenders (procurement) and direct awards (grants)

A11

Guidelines

a11b

Guidelines for the drafting of IT tenders’ technical specifications in the field of external actions

a11c

Guidelines for the drafting of technical specifications for office furniture tenders in the field of external actions

a11d

Guidelines for the drafting of technical specifications for vehicle tenders in the field of external actions

a11e

Guidelines publication

a12a

Annex V to Decision No 3/90 of the ACP-EEC Council of Ministers of 29 March 1990 adopting the general regulations, the general conditions and the rules governing the conciliation and arbitration procedure for contracts financed under the EDF

a12b

PRAG procedural rules on conciliation and arbitration

a13

Privacy statement

a14a

Declaration on honour on exclusion and selection criteria for procurement

a14b

Declaration on honour on exclusion and selection criteria for grants

B

Service contracts

b2b

Summary contract notice – Local publication

b2b_summarycn_en.docx

b3

Standard request to participate form

b3_req_part_form_en.docx

b4

Long list

b4_longlist_en.docx

b5

Shortlist report

b5_shortreport_en.docx

b7

Letter to candidates who have not been short-listed

b7_letternotshort_en.docx

B8

Standard tender dossier (including standard contract)

b8a

Letter of invitation to tender

b8a_invit_en.docx

b8b

Instructions to tenderers

b8b_itt_en.docx

b8c1

Draft contract: Main conditions

b8c1_mainconditions_en.docx

b8c2

Draft contract: Special conditions

b8c2_specialconditions_en.docx

b8d

Draft contract: General conditions (Annex I)

b8d_annex_i_gc_en.pdf

b8e

Draft contract: Terms of reference Fee-based (Annex II)

b8e_annex_ii_torfee_en.docx

b8f

Draft contract: Terms of reference Global (Annex II)

b8f_annex_ii_torglobal_en.docx

b8g

Draft contract: Organisation & methodology (Annex III)

b8g_annex_iii_om_en.docx

b8h

List of profiles of key experts (Annex IV)

b8h_annex_iv_keyexpertprofile_en.xlsx

B8i

Draft contract: Budget (Annex V)

b8i1

Budget for a global-price contract

b8i1_annex_v_budgetglobal_en.docx

b8i2

Budget breakdown for a fee-based contract

b8i2_annex_v_budgetfee_en.xlsx

B8j

Draft contract: Forms and other relevant documents (Annex VI)

b8j2

Pre-financing guarantee template (Annex VI)

b8j3

Identification form  (individual)

b8j4

Identification form  (private companies)

b8j5

Identification form (public bodies)

b8j6

VAT instructions

b8k1

Expenditure verification: Terms of reference and report of factual findings (Annex VII)

b8k2

Expenditure verification: table of transactions and table of errors (Annex VII)

b8k3

Timesheet for experts

b8l

Administrative compliance grid

b8m1

Evaluation grid (fee-based)

b8m2

Evaluation grid (global price)

b8n

Tender submission form

b8o

Simplified tender dossier (for the simplified procedure and for the single tender procedure)

b8p

Tax and customs arrangements

b9

Tender opening checklist

b10

Tender opening report

b11a

Evaluation report

Award decision

Notice to the presumed successful tenderer

b12a

Evaluators grid (fee-based)

b12b

Evaluators grid (global price)

b13a1

Notification letter to awarded tenderer – Indirect Management

b13a2

Notification letter to awarded tenderer – Direct Management

b13c1

Letter to unsuccessful tenderer – Indirect Management

b13c2

Letter to unsuccessful tenderer – Direct Management

b14

Pre-information letter on liquidated damages

b15

Contractor assessment form

b16

Addendum to contract

b17

Budget modification to a contract

C

Supplies

c3

Summary contract notice – local advertisement

C4

Standard tender dossier (including standard contract)

c4a

Letter of invitation to tender

c4b

Instructions to tenderers

c4c

Draft contract: main conditions

c4d

Draft contract : special conditions

c4e

Draft contract : general conditions (Annex I)

c4f

Technical specifications (Annex II) & technical offer (Annex III)

c4g

Financial offer (Annex IV)

c4h

Performance guarantee (Annex V)

c4i

Pre-financing guarantee (Annex V)

c4j

Administrative compliance grid

c4k

Evaluation grid

c4l

Tender submission form

c4m

Tax and customs arrangements (Annex V)

c4n

Tender guarantee

c4o2

c4o3

c4o4

c4p

c5

Tender opening checklist

c6

Tender opening report

c7a

Evaluation report

Award decision

c8a1

Notification letter to tenderers – Indirect Management

c8a2

Notification letter to tenderers – Direct Management

c8b1

Letter to unsuccessful tenderers – Indirect Management

c8b2

Letter to unsuccessful tenderers – Direct Management

c10

Contractor assessment form

c11

Provisional and final acceptance

c12

Addendum to contract

c13

Budget modification

D

Works

d3

Summary contract notice – local advertisement

D4.1.1

Standard tender dossier (including standard contract) - VOLUME 1 - Section 1

d4a

Letter of invitation to tender

d4b

Instructions to tenderers

D4.1.2

Standard tender dossier (including standard contract) - VOLUME 1 - Section 2

d4c

Tender form

D4.1.3

Standard tender dossier (including standard contract) - VOLUME 1 - Section 3

d4d

Tender guarantee

D4.1.4

Standard tender dossier (including standard contract) - VOLUME 1 - Section 4

d4e

Technical offer questionnaire

d4f

Technical offer form 4.1

d4g

Technical offer form 4.2

d4h

Technical offer form 4.3

d4i

Technical offer form 4.4

d4j2

d4j3

d4j4

d4k

Technical offer form 4.6

D4.1.5

Standard tender dossier (including standard contract) - VOLUME 1 - Section 5

d4l

Administrative compliance grid

d4m

Evaluation grid

D4.2

Standard tender dossier (including standard contract) - VOLUME 2

d4n

Draft contract: main conditions

d4o

Draft contract: special conditions

d4p

Draft contract: general conditions

d4q

Pre-financing guarantee

d4r

Performance Guarantee

d4s

Retention guarantee

d4t

Tax and customs arrangements

D4.3

Standard tender dossier (including standard contract) - VOLUME 3

d4u

Technical specifications

D4.4

Standard tender dossier (including standard contract) - VOLUME 4

d4v

Financial interpretative note

d4w

Financial offer lump sum contracts

d4x

Financial offer unit price contracts

D4.5

Standard tender dossier (including standard contract) - VOLUME 5

d4y

Design drawings

d5

Tender opening checklist

d6

Tender opening report

d7a

Evaluation report

d8a1

Notification letter – Indirect Management

d8a2

Notification letter – Direct Management

d8b1

Letter to unsuccessful tenderers – Indirect Management

d8b2

Letter to unsuccessful tenderers – Direct Management

d10

Contractor assessment form

d11

Addendum to contract

d12

Budget modification

ds1

Tender dossier for simplified tender procedure

E

Grants

e2

Local publication

E3

Guidelines for grant applicants

e3a

Guidelines for grant applicants (indirect management)

e3aP

Guidelines for grant applicants (PROSPECT)

e3a1

Annex J – Information on the tax regime applicable to grant contracts

e3a2

Annex K - Additional clarifications on financing not linked to costs

e3b

Application form (indirect management)

e3bP

Application form – Annexes A.1 and A.2 - Concept note and full application (PROSPECT)

e3c

Annex B – Budget

e3d

Annex C – Logical framework

e3e1

e3e2

e3e3

e3f

Annex E

Not applicable

e3h1

Annex G – Standard grant contract (special conditions)

e3h2

Annex G – Annex II – General conditions

e3h3

Annex G – Annex IV – Procurement rules for beneficiaries

e3h4

Annex G – Annex V – Standard request for payment

e3h5

Annex G – Annex VI (1) – Model narrative and financial report (Interim narrative report)

e3h6

Annex G – Annex VI (2) – Model narrative and financial report (Final narrative report)

e3h7a

Annex G – Annex VI (3) – Model narrative and financial report for cost-based actions (Financial report)

e3h7b

Annex G – Annex VI (3) – Model narrative and financial report for hybrid actions (Financial report)

e3h7c

Annex G – Annex VI (3) – Model narrative and financial report for FNLC actions (Financial report)

e3h8a

Annex G – Annex VII-A – Expenditure verification: terms of reference and report of factual findings (Annex VII)

e3h8b

Annex G – Annex VII-A – Expenditure verification: table of transactions and table of errors (Annex VII)

e3h8c

Annex G – Annex VII-B – Third party assessment: terms of reference for assessors

e3h9

Annex G – Annex VIII – Model financial guarantee

e3h10

Annex G – Annex IX - Standard template for transfer of ownership of assets

e3h11

Derogations international organisations/pillar assessed entities

e4a

Terms of reference for assessors

e4b

Guidelines for assessors

e5a

Concept note evaluation grid

e5b

Evaluation grid full application form

e6a

Evaluation report step 1 — Opening and & administrative checks and concept note evaluation (indirect management)

e6b

Evaluation report steps 2 and 3 — Full application evaluation (indirect management)

e8

Letter to delegation evaluation

e9a

Letter step 1 (indirect management)

e9b

Letter steps 2 and 3 (indirect management)

e10

Addendum to contract

e11a

Award decision

e11b

Cancellation notice

e12a

Financial Framework partnership agreement

e13

Annex F – PADOR offline registration form

Annex L – Self-evaluation questionnaire on SEA-H