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Annexes A (Ch. 2): General

A

General

A1a

Glossary of terms

a1a_glossary_en.docx

A1b

Glossary of Terms (multi)

a1b_glossarymulti_en.docx

A2a

Eligibility programmes 2014-2020

a2a_ecprogrammes_eligibility2014_2020_en.docx

A2a1

Eligibility programmes 2021-2027

a2a1_ecprogrammes_eligibility2021_2027

A2b1

EU external aid programmes

a2b1_ecprogrammes_en.docx

A3

Declaration of objectivity and confidentiality

a3_decl_ob_conf_en.docx

A4

Declaration of impartiality and confidentiality

a4_decl_imp_conf_en.docx

A5

Notices


A5a

Cancellation notice (e-notices)

a5a_cancnotice_en.docx

A5b

Corrigendum of contract notice

a5b_corrigcontractnotice_en.docx

A5c

Notice for modification of contract

a5c_contractmodificationnotice_en.docx

A5d

Prior information notice (e-notices)

a5d_priorinfonotice_enotices_en.docx

A5e

Contract notice (e-notices)

a5e_contractnotice_enotices_en.docx

A5f

Additional information about the Contract Notice (e-notices)

a5f_additional_information_contract_notice_en.docx

A5g

Award notice (e-notices)

a5g_awardnotice_enotices_en.doc

A6

Explanatory note

a6_explnote_en.docx

A7

Receipt for hand delivered applications/ tenders/ proposals

a7_receipt_en.docx

A8

Invitation for tender (amendment of contract through a negotiated procedure)

a8_invit_neg_en.docx

A9

Cover letter for submission of contract/addendum

a9_coverletter_en.docx

A10a

Negotiation report for negotiated procedures (procurement) and direct award (grants)

a10a_negotiationreport_en.docx

A10a1

Award decision for negotiated procedures

a10a1_awardecision_neg_en.docx

A10b

Negotiation report for single tenders

a10b_singletenderreport_en.docx

A11

Guidelines


A11b

Guidelines for the drafting of IT tenders’ technical specifications in the field of external actions

a11b_it_guidelines_en.docx

A11c

Guidelines for the drafting of technical specifications for office furniture tenders in the field of external actions

a11c_guidelines_furniture_en.docx

A11d

Guidelines for the drafting of technical specifications for vehicle tenders in the field of external actions

a11d_guidelines_vehicles_en.docx

A11e

Guidelines publication

a11e_publication_guidelines_en.docx

A12

Annex V to Decision No 3/90 of the ACP-EEC Council of Ministers of 29 March 1990 adopting the general regulations, the general conditions and the rules governing the conciliation and arbitration procedure for contracts financed under the EDF

a12_conciliationandarbitration_en.pdf

A13

Privacy statement

a13_privacy_statement_en.docx

A14a

Declaration on honour on exclusion and selection criteria for procurement

a14a_declaration_honour_procurement_en.docx

A14b

Declaration on honour on exclusion and selection criteria for grants

a14b_declaration_honour_grant_en.docx


Annexes B (Ch. 3): Service contracts

B

Service contracts

B2b

Summary contract notice – Local publication

b2b_summarycn_en.docx

B3

Standard request to participate form

b3_req_part_form_en.docx

B4

Long list

b4_longlist_en.docx

B5

Shortlist report

b5_shortreport_en.docx

B6

Shortlist notice

b6_shortnotice_en.docx

B7

Letter to candidates who have not been short-listed

b7_letternotshort_en.docx

B8

Standard tender dossier (including standard contract)


B8a

Letter of invitation to tender

b8a_invit_en.doc

B8b

Instructions to tenderers

b8b_itt_en.docx

B8c

Draft contract: Special conditions

b8c_contract_en.docx

B8d

Draft contract: General conditions (Annex I)

b8d_annexigc_en.pdf

B8e

Draft contract: Terms of reference Fee-based (Annex II)

b8e_annexiitorfee_en.docx

B8f

Draft contract: Terms of reference Global (Annex II)

b8f_annexiitorglobal_en.docx

B8g

Draft contract: Organisation & methodology (Annex III)

b8g_annexiiiom_en.docx

B8h

Draft contract: List and CVs of key experts (Annex IV)

b8h_annexivexperts_en.xlsx

B8i

Draft contract: Budget (Annex V)


B8i1

Budget for a global-price contract

b8i1_annexvbudgetglobal_en.docx

B8i2

Budget breakdown for a fee-based contract

b8i2_annexvbudgetfee_en.xlsx

B8j

Draft contract: Forms and other relevant documents (Annex VI)


B8j1

Bank account notification form

b8j1_annexvifif_en.pdf

B8j2

Financial guarantee template

b8j2_annexviguarantee_en.docx

B8j3

Legal entity file (individual)

b8j3_annexvilefind_en.pdf

B8j4

Legal entity file (private companies)

b8j4_annexvilefcompany_en.pdf

B8j5

Legal entity file (public bodies)

b8j5_annexvilefpublic_en.pdf

B8k1

Expenditure verification: Terms of reference and report of factual findings (Annex VII)

b8k1_annexviiexpverif_en.docx

B8k2

Expenditure verification: table of transactions and table of errors (Annex VII)

b8k2_annexviiexpverif_en.xlsx

B8l

Administrative compliance grid

b8l_admingrid_en.docx

B8m1

Evaluation grid (fee-based)

b8m1_evalgrid_fees_en.docx

B8m2

Evaluation grid (global price)

b8m2_evalgrid_global_en.docx

B8n

Tender submission form

b8n_tenderform_en.docx

B8o

Simplified tender dossier (for the simplified procedure and for the single tender procedure)

b8o_simplified_en.zip

B8p

Tax and customs arrangements

b8p_taxcustomsarrangements_en.docx

B9

Tender opening checklist

b9_openchecklist_en.docx

B10

Tender opening report

b10_openreport_en.docx

B10aSpecimen_open report_eSubmissionB10a_specimen_openreport_eSubmission_en_pdf

B11a

Evaluation report

b11a_evalreport_en.docx

B11b

Award decision

b11b_awardecision_en.docx

B12a

Evaluators grid (fee-based)

b12a_evaluatorsgrid_fees_en.docx

B12b

Evaluators grid (global price)

b12b_evaluatorsgrid_global_en.docx

B13a

Notification letter to awarded tenderer

b13a_notification_letter_en.docx

B13b

Letter to second best tenderer

b13b_lettersecond_best_en.docx

B13c

Letter to unsuccessful tenderer

b13c_letterunsuccessful_en.docx

B15

Contractor assessment form

b15_assessment_en.docx

B16

Addendum to contract

b16_addendum_en.docx

B17

Budget modification to a contract

b17_budgetmodif_en.xlsx

Annexes C (Ch. 4): Supplies

C

Supplies

C2Contract notice for simplified and negotiated procedures

c2_contractnotice_simp_neg_en

C3

Summary contract notice – local advertisement

c3_summarycn_en.docx

C4

Standard tender dossier (including standard contract)


C4a

Letter of invitation to tender

c4a_invit_en.doc

C4b

Instructions to tenderers

c4b_itt_en.docx

C4c

Draft contract

c4c_contract_en.docx

C4d

Draft contract : special conditions

c4d_specialconditions_en.docx

C4e

Draft contract : general conditions (Annex I)

c4e_annexigc_en.pdf

C4f

Technical specifications (Annex II) & technical offer (Annex III)

c4f_annexiitechspeciiitechoffer_en.docx

C4g

Financial offer (Annex IV)

c4g_annexivfinoffer_en.docx

C4h

Performance guarantee (Annex V)

c4h_perfguarantee_en.docx

C4i

Pre-financing guarantee (Annex V)

c4i_prefinanceguarantee_en.docx

C4j

Administrative compliance grid

c4j_admingrid_en.docx

C4k

Evaluation grid

c4k_evalgrid_en.docx

C4l

Tender submission form

c4l_tenderform_en.docx

C4m

Tax and customs arrangements (Annex V)

c4m_taxcustomsarrangements_en.docx

C4n

Tender guarantee

c4n_tenderguarantee_en.docx

C4o1

Bank account notification form

c4o1_fif_en.pdf

C4o2

Legal entity file (individual)

c4o2_lefind_en.pdf

C4o3

Legal entity file (private companies)

c4o3_lefcompany_en.pdf

C4o4

Legal entity file (public bodies)

c4o4_lefpublic_en.pdf

C5

Tender opening checklist

c5_openchecklist_en.docx

C6

Tender opening report

c6_openreport_en.docx

C7a

Evaluation report

c7_evalreport_en.docx

C7b

Award decision

c7b_awardecision_en.docx

C8a

Notification letter to tenderers

c8a_notifletter_supply_en.docx

C8b

Letter to unsuccessful tenderers

c8b_letterunsuccessful_en.docx

C10

Contractor assessment form

c10_assessment_en.docx

C11

Provisional and final acceptance

c11_provfinalaccept_en.docx

C12

Addendum to contract

c12_addendum_en.docx

C13

Budget modification

c13_budgetmodif_en.docx

Annexes D (Ch. 5): Works

D

Works

D3

Summary contract notice – local advertisement

d3_summarycn_en.docx

D4.1.1

Standard tender dossier (including standard contract) - VOLUME 1 - Section 1


D4a

Letter of invitation to tender

d4a_invit_en.docx

D4b

Instructions to tenderers

d4b_itt_en.docx

D4.1.2

Standard tender dossier (including standard contract) - VOLUME 1 - Section 2


D4c

Tender form

d4c_tenderform_en.docx

D4.1.3

Standard tender dossier (including standard contract) - VOLUME 1 - Section 3


D4d

Tender guarantee

d4d_tenderguarantee_en.docx

D4.1.4

Standard tender dossier (including standard contract) - VOLUME 1 - Section 4


D4e

Technical offer questionnaire

d4e_techofferquestion_en.docx

D4f

Technical offer form 4.1

d4f_techofferform_4dot1_en.docx

D4g

Technical offer form 4.2

d4g_techofferform_4dot2_en.docx

D4h

Technical offer form 4.3

d4h_techofferform_4dot3_en.docx

D4i

Technical offer form 4.4

d4i_techofferform_4dot4_en.docx

D4j1

Bank account notification form

d4j1_fif_en.pdf

D4j2

Legal entity file (individual)

d4j2_lefind_en.pdf

D4j3

Legal entity file (private companies)

d4j3_lefcompany_en.pdf

D4j4

Legal entity file (public bodies)

d4j4_lefpublic_en.pdf

D4k

Technical offer form 4.6

d4k_techofferform_4dot6_en.docx

D4.1.5

Standard tender dossier (including standard contract) - VOLUME 1 - Section 5


D4l

Administrative compliance grid

d4l_admingrid_en.docx

D4m

Evaluation grid

d4m_evalgrid_en.docx

D4.2

Standard tender dossier (including standard contract) - VOLUME 2


D4n

Draft contract

d4n_contract_en.docx

D4o

Draft contract: special conditions

d4o_specialconditions_en.docx

D4p

Draft contract: general conditions

d4p_annexgc_en.pdf

D4q

Pre-financing guarantee

d4q_prefinanceguarantee_en.docx

D4r

Performance Guarantee

d4r_perfguarantee_en.docx

D4s

Retention guarantee

d4s_retentionguarantee_en.docx

D4t

Tax and customs arrangements

d4t_taxcustomsarrangements_en.docx

D4.3

Standard tender dossier (including standard contract) - VOLUME 3


D4u

Technical specifications

d4u_techspec_en.docx

D4.4

Standard tender dossier (including standard contract) - VOLUME 4


D4v

Financial interpretative note

d4v_finoffer_4dot1_en.docx

D4w

Financial offer lump sum contracts

d4w_finoffer_4dot2_en.docx

D4x

Financial offer unit price contracts

d4x_finoffer_4dot3_en.docx

D4.5

Standard tender dossier (including standard contract) - VOLUME 5


D4y

Design drawings

d4y_designdrawing_en.docx

D5

Tender opening checklist

d5_openchecklist_en.docx

D6

Tender opening report

d6_openreport_en.docx

D7a

Evaluation report

d7a_evalreport_en.docx

D7bAward decisiond7b_awardecision_en.docx

D8a

Notification letter

d8a_notifletter_works_en.docx

D8b

Letter to unsuccessful tenderers

d8b_letterunsuccessful_en.docx

D10

Contractor assessment form

d10_assessment_en.docx

D11

Addendum to contract

d11_addendum_en.docx

D12

Budget modification

d12_budgetmodif_en.xlsx

DS1

Tender dossier for simplified tender procedure

ds1_tender_dossier_simpl_en.zip

Annexes E (Ch. 6): Grants

E

Grants

E2

Local publication

e2_localpub_en.docx

E3

Guidelines for grant applicants


E3a

Guidelines for grant applicants (indirect management)

e3a_guidelines_en.doc

E3aP

Guidelines for grant applicants (PROSPECT)

e3aP1_guidelines_prospect_direct management_en.zip

E3a1

Annex J – Information on the tax regime applicable to grant contracts

e3a1_guidelines_annexJ_en.doc

E3a2

Annex K - Guidelines and checklist for assessing budget and simplified cost options

e3a2_simplifiedcostoptions_en.doc

E3b

Application form (indirect management)

e3b_applicform_en.doc

E3bP

Application form – Annexes A.1 and A.2 - Concept note and full application (PROSPECT)

e3bP1_applicform_cn_fa_prospect_direct management_en.zip

E3c

Annex B – Budget

e3c_budget_en.xlsx

E3d

Annex C – Logical framework

e3d_logframe_en.docx

E3e1

Annex D – Legal entity file (natural person)

e3e1_lefind_en.pdf

E3e2

Annex D – Legal entity file (private or public law body with legal form)

e3e2_lefcompany_en.pdf

E3e3

Annex D – Legal entity file (public law body)

e3e3_lefpublic_en.pdf

E3f

Annex E – Financial identification form

e3f_fif_en.pdf

E3h1

Annex G – Standard grant contract (special conditions)

e3h1_speccond_en.doc

E3h2

Annex G – Annex II – General conditions

e3h2_gencond_en.pdf

E3h3

Annex G – Annex IV – Procurement rules for beneficiaries

e3h3_awardproc_en.doc

E3h4

Annex G – Annex V – Standard request for payment

e3h4_requestpay_en.doc

E3h5

Annex G – Annex VI (1) – Model narrative and financial report (Interim narrative report)

e3h5_interreport_en.doc

E3h6

Annex G – Annex VI (2) – Model narrative and financial report (Final narrative report)

e3h6_finalreport_en.doc

E3h7

Annex G – Annex VI (3) – Model narrative and financial report (Financial report)

e3h7_financialreport_en.xlsx

E3h8a

Annex G – Annex VII – Expenditure verification: terms of reference and report of factual findings (Annex VII)

e3h8a_expendverif_en.docx

E3h8b

Annex G – Annex VII – Expenditure verification: table of transactions and table of errors (Annex VII)

e3h8b_expendverif_en.xlsx

E3h9

Annex G – Annex VIII – Model financial guarantee

e3h9_finguarantee_en.doc

E3h10

Annex G – Annex IX - Standard template for transfer of ownership of assets

e3h10_transferassetsownership_en.doc

E3h11

Derogations international organisations

e3h11_derogations_ios_en.doc

E4a

Terms of reference for assessors

e4a_torassessors_en.docx

E4b

Guidelines for assessors

e4b_guidelinesassessors_en.docx

E5a

Concept note evaluation grid

e5a_conceptevalgrid_en.docx

E5b

Evaluation grid full application form

e5b_propevalgrid_en.docx

E6a

Evaluation report step 1 — Opening and & administrative checks and concept note evaluation (indirect management)

e6a_opening_conceptevalrep_en.docx

E6b

Evaluation report step 2 — Full application evaluation (indirect management)

e6b_applicevalrep_en.docx

E6c

Evaluation report step 3 — Final eligibility checks (indirect management)

e6c_finalevalrep_en.docx

E8

Letter to delegation evaluation

e8_note_delegation_evaluation_en.docx

E9a

Letter step 1 (indirect management)

e9a_letter_step_1_en.docx

E9b

Letter step 2 (indirect management)

e9b_letter_step_2_en.docx

E9c

Letter step 3 (indirect management)

e9c_letter_step_3_en.docx

E10

Addendum to contract

e10_addendum_to_contract_en.docx

E11

Publication of award

e11_publication_of_award_en.docx

E12a

Framework partnership agreement

e12a_fw_partnership_agreement_en.docx

E12b

Framework partnership agreement – Specific agreement

e12b_fw_partnership_agreement_spe_agr_en.docx

E13

PADOR offline registration form

e13_organisation_data_form_offline_en.pdf

E14

Annex L – Self-evaluation questionnaire on SEA-H

e14_self-evaluation questionnaire on SEA-H_en.docx




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