1. Access "Activities" in the Content menu

In your project, click on Activities in the Content menu. The List of Activities is displayed and all the activities that you add will be shown here. Initially, the list is empty.

See the page List functionality in projects for additional information on the list functionalities, such as Search, Filters and the Bulk Actions.

2. Click on "Create" to add an activity

Click on the Create button in the top right corner of the list to open the Activity screen.

3. Fill in the activity details

In the Activity screen, fill in the fields as required. All fields are mandatory and are marked with a red asterisk (*), displaying Value missing below each field to complete.

Take note of the following:

1. Click on the Activity ID drop-down list and select an ID from the list of unassigned Activity IDs. The activity ID must be unique for the activity in the project. 

2. Click on the Activity Type drop-down list and select the relevant activity type for which you want to fill in the details. The activity types available depend on the key action of your project. For some action types you can add multiple activities of the same activity type. See Activity Types in projects for additional information.

   You can only add a mobility activity of type Preparatory Visit, where available, once you have added and detailed the associated activity. 

3. Tick the Itinerant checkbox if the activity is itinerant in accordance with the Erasmus+ Programme Guide. See the page Mobility activities in KA1 youth mobility projects for details on how this impacts mobility grants.
4. For KA152-YOU and KA153-YOU projects, if you have selected the activity type Preparatory visit:
   • You must select the Venue of the activity from the list of countries of the project organisations.
   • You must also select the activity the preparatory visit relates to, from the Related to the activity drop-down list.

5. For call 2023 projects you must provide the Start date and End date of the activity, using the available date pickers. The dates must be within the Project Duration, displayed as a timeline above the fields to complete.

Here is an example of the Activity screen in a KA153, call 2023 project. 

Here is an example of the Activity screen in a KA154, call 2022 project.

Here is an example of adding an activity of type Preparatory visits in a KA152, call 2022 project, where the fields Venue/Country of activity and Related to the activity become available and must be completed.

4. Click on "Save"

Once you have filled in all the mandatory information, the Save button in the bottom right corner of the screen becomes active. Click the Save button to save the activity details for your project.

5. Activity added

A success message is displayed, and you are redirected to the list of Activities, where the newly added activity is now displayed. Once items are added to the list, the following icons become available under the Actions column:

1. Delete - click on this icon in line with the item you wish to delete, and follow the onscreen instructions.
2. View - click on this icon to open the details of the selected item in read-only mode. All fields are greyed out and you will not be able to change any details.
3. Edit - open the details of the selected item in edit mode. Make the desired changes, then click on the Save button at the bottom of the screen to save the updated information. 

See the page List functionality in projects for additional information on the list functionalities, such as Search, Filters and the Bulk Actions.

At this point you can start adding mobility activities and associate them with each of the activities in this list. As you do so, the Number of Mobility Activities associated with each activity will be shown here.

6. Edit an activity

6.1. Click on the "Edit" icon

Click on the Edit icon to open the details of the selected activity in edit mode.

6.2. Make the changes and "Save"

Make the desired changes in the activity details, as per your needs. The following fields, as applicable for your project, can be updated:

• Activity Type
• Is this activity itinerant?
• Start date
• End date
• Related to the activity
• Venue of the activity
• Country of destination/event

Click on Save.

In our example, we are changing the Country of destination/event. 

6.3. Confirm the revalidation of mobility activities, if applicable

For activities in KA15 KA152, KA153 and KA154 projects, linked to mobility activities, changes to one of the following fields may trigger the change of fields/rules in the linked mobility activities: 

• Activity Type
• Is this activity itinerant?
• Start date
• End date
• Venue of the activity
• Country of destination/event

The mobility activities will require revalidation. Revalidation will happen automatically after the changes have been saved, if there are many mobilities affected. 

If, upon saving changes to activity details and mobility activities are impacted, a pop-up message will display, informing you of the automatic revalidation. Click on OK to confirm or Cancel to abort the action and return to the Activity details screen. If you click on OK, you are returned to the list of activities.

6.4. Revalidation of mobility activities starts automatically

You can check the status of the revalidation from the Mobility activities section in your project. Click on the Revalidation button to open the List of Revalidations. 

Initially, the revalidation will be in status Pending. Once the revalidation is completed, it will be in status Done. Clicking on the View more button will open the Revalidation details. For more details on this screen and functionalities, please see Revalidate Mobilities in Beneficiary module. 

7. Delete an activity

In the activity list, click the Delete icon next to the activity you want to remove from the project and follow the onscreen instructions to remove it from the project.