Welcome
This page explains how to manage activities in KA210- Small-scale partnerships projects, using a Call 2022 project as an example.
The activities defined in the grant agreement are created automatically in the project when it becomes available under My Projects of the Erasmus+ and European Solidarity Corps platform. The details of these predefined activities that were provided in the signed grant agreement can no longer be modified at this stage. These include things such as the start date, end date, lead and participating organisations or your answers to certain questions. You are, however, required to answer additional questions related to the implementation of these activities. You will be able to do so by editing the activities.
If you wish to implement additional activities or if you need to replace any of the predefined activities with a new activity during the implementation phase, you can report on the new activities by adding them in the project. In such cases, you will be asked to provide a justification for each new activity, and the awarded grant (lump sum) does not change, even though the total allocated budget for all activities may be higher than the awarded grant (Project lump sum).
The contacts of all the organisations involved in the project can manage the activities in the project, provided they have edit rights in the project, while the project is in status Project ongoing.
The project activities must be checked and updated before the submission of the Final beneficiary report.
The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.
Click on the Activities section in the Content menu of your project. The activity list is displayed.
The activity list includes, by default, all the predefined activities as per signed grant agreement, and will also display any other activities as you add them to the project. Once items are added to the list, the following icons become available:
Predefined activities cannot be deleted.
The Total allocated in € and the Project Lump Sum in € are displayed below the list.
Certain information in predefined activities must be provided.
Click on Edit in the Activity list next to the activity to update.
The Activity details screen opens, containing the Activity information as per grant agreement. Only some fields can be edited in predefined activities, most information is read-only. Use the scrollbar in your browser to access all activity information.
At the bottom of the Activity details screen, specific fields are initially empty and must be filled in. In our example, we have the following available:
Force majeure is:
Any situation or event that prevents organisations and individuals from fulfilling their obligations in the implementation of the project activities.
This situation or event has to be unforeseeable, exceptional situation and beyond the parties’ control. The force majeure cannot be due to error or negligence of the organisations or other participants involved in the action, and proves to be inevitable in spite of exercising all due diligence.Source: Erasmus+/European Solidarity Corps programme guides 2025, Glossary
Force majeure situations can arise anywhere and at any time, and include factors such as sudden disease, accidents, death, earthquakes and other causes.
In a project, check the Force majeure flag to indicate that a project activity (i.e. mobility activity, group activity, participations, events, transnational project meetings, etc.) is considered as a case of force majeure.
When you check this flag (tick box), certain fields and grants for the activity may be affected and must be checked and/or updated.
In addition, you must fill in the additional Force majeure explanations field, describing the facts that prove the activity should be accepted as a case of force majeure.
In predefined activities, the Grant Amount allocated to the Activity remains read-only if the Force majeure flag is checked.
When the required information has been provided, click on the Save button.
A success message displays and the activity is updated with the provided information. You are returned to the Activities list of your project.
It is possible to add activities to your KA210 project.
Click on the Create button at the top of the activities list.
The Activity details screen opens. Mandatory fields are marked with a red asterisk (*) and display Value missing below. Use the scrollbar in your browser to access all details to provide.
Note the following:
Force majeure is:
Any situation or event that prevents organisations and individuals from fulfilling their obligations in the implementation of the project activities.
This situation or event has to be unforeseeable, exceptional situation and beyond the parties’ control. The force majeure cannot be due to error or negligence of the organisations or other participants involved in the action, and proves to be inevitable in spite of exercising all due diligence.Source: Erasmus+/European Solidarity Corps programme guides 2025, Glossary
Force majeure situations can arise anywhere and at any time, and include factors such as sudden disease, accidents, death, earthquakes and other causes.
In a project, check the Force majeure flag to indicate that a project activity (i.e. mobility activity, group activity, participations, events, transnational project meetings, etc.) is considered as a case of force majeure.
When you check this flag (tick box), certain fields and grants for the activity may be affected and must be checked and/or updated.
In addition, you must fill in the additional Force majeure explanations field, describing the facts that prove the activity should be accepted as a case of force majeure.
Once all the mandatory information has been filled in, click the Save button at the bottom of the page.
A success message displays and the activity is displayed in the list of activities in your project.
Once items are added to the list, the following icons become available:
When editing an activity that was added manually to the project, all fields can be updated.
If applicable, the Reported Budget and the Total allocated for the activities are updated.