1. Click on "Activities" in the Content menu

Click on the Activities section in the Content menu of your project. The activity list is displayed.

2.  The Activity list

The activity list includes, by default, all the predefined activities as per signed grant agreement, and will also display any other activities as you add them to the project. Once items are added to the list, the following icons become available under the Actions column:

1. Delete - click on this icon in line with the item you wish to delete, and follow the onscreen instructions.
2. View - click on this icon to open the details of the selected item in read-only mode. All fields are greyed out and you will not be able to change any details.
3. Edit - open the details of the selected item in edit mode. Make the desired changes, then click on the Save button at the bottom of the screen to save the updated information. 

The Total allocated in € and the Project Lump Sum in € are displayed below the list. 

3. Edit a predefined activity

Certain information in predefined activities must be provided. 

3.1. Click on Edit in the Activity list 

Click on Edit in the Activity list next to the activity to update.

3.2. Make the required changes and fill the required information

The Activity details screen opens, containing the Activity information as per grant agreement. Only some fields can be edited in predefined activities, most information is read-only. Use the scrollbar in your browser to access all activity information. 

At the bottom of the Activity details screen, specific fields are initially empty and must be filled in. In our example, we have the following available: 

• Was the grant amount allocated to this activity sufficient?
• Please describe the content of implemented activity if activity deviated from the content of the proposed activity.
• How satisfied were you with the results of implemented activity? Please rate it on a scale from 1 to 10, 1 being the worst grade and 10 being the best. - not applicable for call 2023
• If you wish, give additional comments about the satisfaction for this activity.

3.2.1. Force majeure flag

Force majeure is:

An unforeseeable exceptional situation or event beyond the participant's control and not attributable to error or negligence on their part.

_{Source: Erasmus+/European Solidarity Corps programme guides 2024, Glossary}

Force majeure situations can arise anywhere and at any time, and include factors such as sudden disease, accidents, death, earthquakes and other causes.

In a project, check the Force majeure flag to indicate that a project activity (i.e. mobility activity, group activity, participations, events, transnational project meetings, etc.) is considered as a case of force majeure.

When you check this flag (tick box), certain fields and grants for the activity may be affected and must be checked and/or updated.

In addition, you must fill in the additional Force majeure explanations field, describing the facts that prove the activity should be accepted as a case of force majeure.

In predefined activities, the Grant Amount allocated to the Activity remains read-only if the Force majeure flag is checked. 

3.3. Save your changes

When the required information has been provided, click on the Save button.

3.4. Activity updated

A success message displays and the activity is updated with the provided information. You are returned to the Activities list of your project.

4. Add an activity

It is possible to add activities to your KA210 project. 

4.1. Click on the "Create" button from the activity list

Click on the Create button at the top of the activities list. 

4.2. Fill in the activity details

The Activity details screen opens. Mandatory fields are marked with a red asterisk (*) and display Value missing below. Use the scrollbar in your browser to access all details to provide.

Note the following:

1. The Estimated start date and Estimated end date of the activity must be within the project start and end dates. Click on the date picker (calendar icon) to choose the applicable dates.
2. Leading organisation: use the drop-down list to open the list of project organisations and select the leading organisation. There can be only one leading organisation.
3. Participating organisations: use the drop-down list to open the list of project organisations and select the relevant participating organisations, one by one from the listed ones. Only organisations participating in your project and available in the Organisation list of your project, will be available.
   • Note: The selected leading organisation cannot be a participating organisation, therefore it is not available for selection in the list of participating organisations.
4. Grant amount allocated to the activity: type the relevant amount in the dedicated field. This will increase the total allocated budget displayed at the bottom of the activity list, but will not impact the project lump sum.

4.2.1. Force majeure flag

Force majeure is:

An unforeseeable exceptional situation or event beyond the participant's control and not attributable to error or negligence on their part.

_{Source: Erasmus+/European Solidarity Corps programme guides 2024, Glossary}

Force majeure situations can arise anywhere and at any time, and include factors such as sudden disease, accidents, death, earthquakes and other causes.

In a project, check the Force majeure flag to indicate that a project activity (i.e. mobility activity, group activity, participations, events, transnational project meetings, etc.) is considered as a case of force majeure.

When you check this flag (tick box), certain fields and grants for the activity may be affected and must be checked and/or updated.

In addition, you must fill in the additional Force majeure explanations field, describing the facts that prove the activity should be accepted as a case of force majeure.

4.3. Save the activity

Once all the mandatory information has been filled in, click the Save button at the bottom of the page.

4.4. Activity added to the project

A success message displays and the activity is displayed in the list of activities in your project. 

Once items are added to the list, the following icons become available under the Actions column:

1. Delete - click on this icon in line with the item you wish to delete, and follow the onscreen instructions.
2. View - click on this icon to open the details of the selected item in read-only mode. All fields are greyed out and you will not be able to change any details.
3. Edit - open the details of the selected item in edit mode. Make the desired changes, then click on the Save button at the bottom of the screen to save the updated information. 

If applicable, the Reported Budget and the Total allocated for the activities are updated.