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OPSYS/eProcurement: Pre-Award 2022 - New release in OPSYS impacting Economic Operators Dear Users, Please be informed about the recent release OPSYS/eProcurement – Pre-Award 2022 in the Funding and Tender Opportunities Portal (for Economic Operators). This release includes a substantial improvement on Global Price Requests for Specific Contracts. It is now possible for the Contracting Authority to define a list of deliverables (i.e. a list of reports/studies), against where competing Framework Contractors will submit their offers. In this case, there is no longer the need for the Contracting Authority to define expertise position(s). Please find below an overview of the new features and improvements in eProcurement for RELEX users.Funding and Tender Opportunities Portal A. Specific Contracts
------Chers Utilisateurs, Veuillez prendre note de la nouvelle release OPSYS / eProcurement – Pre-Award 2022 dans le Portail des Opportunités de Financement et d'Appel d'Offres (pour les Opérateurs Économiques). Cette nouvelle version inclut une amélioration substantielle des Demandes pour des Contrats Spécifiques en prix forfaitaire. Il est désormais possible pour l’Autorité Contractante de définir une liste de livrables (c.-à-d. une liste de rapports / études), contre lequel les Contractants-Cadres concurrents soumettront leurs offres. Dans ce cas, il n'est plus nécessaire pour l’Autorité Contractante de définir le(s) poste(s) d'expertise. Veuillez trouver ci-dessous un aperçu des nouvelles fonctionnalités et améliorations de l'eProcurement pour les utilisateurs RELEX.Portail des Opportunités de Financement et d'Appel d'Offres A. Contrats Spécifiques
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Contribution Agreements module in OPSYS compulsory from February 2024. Register in one of the trilingual webinars
Since the 2nd of October 2023, EC Operational Managers could choose to launch certain types of Contribution Agreements (CA) under EU External Actions through OPSYS. The participation in the initial phase of this rollout in OPSYS was on a voluntary basis. From the 01/02/2024, the encoding of Contribution Agreements in OPSYS will become mandatory.
The full roll-out phase starting from 1st February 2024, you can manage information concerning your Organisation, and manage your Contracts (e-signature, submission of deliverables such as inception reports/progress reports/final reports, launch amendments to your Contracts, manage results and indicators) for the following types of Contribution Agreements (CA) via the electronic workflow (electronic signature):
(i) Single-Partner CAs (including blending other than CAFI), and
(ii) CAs with EUR as currency
You can also encode and manage the following CA types in OPSYS and ARES through a paper workflow (blue ink/QES signature):
(i) Multi-Partner CAs
(ii) CAs with entities having their participant identification code (PIC) linked to the LEF of another entity (the “mother entity”)
(iii) CAs for financial instruments (CAFIs)
(iv) CAs signed with a partner entites that have ‘specific templates’ as listed below
Please note that the following CA types still need to be created and managed outside OPSYS:
(i) CAs with currency other than EUR
(ii) Sensitive CAs
(iii) other CAs concluded in other circumstances (grants, either through call for proposals or direct award, by the Commission in direct management or by the partner country).
Their onboarding to OPSYS/LCM will follow later when the corresponding features will become available. CAs already launched outside OPSYS via CRIS will continue to be managed in CRIS. Addenda (including top-ups) to CAs already launched/managed in CRIS will be also managed in CRIS regardless of the 1st of February deadline. A migration of those CAs and addenda to OPSYS/LCM will follow at a later stage.
To onboard entrusted entities the following webinars have been organised. You can also watch a rerun of the webinar on 28 November via this url: https://webgate.ec.europa.eu/intpa-academy/course/view.php?id=854
SAVE THE DATE:
ENGLISH
Webinar topic: OPSYS: Contribution Agreement features and functionalities
Date and time: jeudi 1 février 2024 14:00 | (UTC+01:00) Brussels, Copenhagen, Madrid, Paris
Register link: https://ecconf.webex.com/weblink/register/ra46a7e4d24b59ba596a8339ba1ea2ce7
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FRENCH
Webinar topic: OPSYS: Accord de contribution (Contribution Agreement)
Date and time: lundi 5 février 2024 10:00 | (UTC+01:00) Brussels, Copenhagen, Madrid, Paris Register link: https://ecconf.webex.com/weblink/register/r0886a37158036691f5e0206424d86c60 |
SPANISH
Webinar topic: OPSYS: Convenio de Contribución (Contribution Agreement) Date and time: mardi 6 février 2024 16:00 | (UTC+01:00) Brussels, Copenhagen, Madrid, Paris Register link: https://ecconf.webex.com/weblink/register/rd0ac9dedc46239b3cdde7a7178d0be6f
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Onboarding webinar for AUDIT 2023 Framework Contractors in the Funding and Tenders Portal (OPSYS)
From December 2023, the OPSYS ecosystem will be used to implement the Specific Contracts under AUDIT 2023 Framework Contracts across all stages of implementation. This includes requests for services, clarifications of requests, submission of offers, evaluation, signature of Specific Contracts and management of the contracts (including amendments).
To provide clarity on this matter, please join this introductory awareness webinar on 5th of December 2023 from 10 am to 12 pm CET Brussels time. In this webinar you will receive the necessary information regarding upcoming changes and receive information to complete all required steps in the Funding and Tenders Portal.
Agenda:
- Introduction to the OPSYS ecosystem (Funding and Tenders Portal)
- Key concepts, roles and terminology
- How to electronically submit offers and manage new Specific Contracts under AUDIT 2023 Framework Contracts in the OPSYS ecosystem (Funding and Tenders Portal)?
- Curated resources by INTPA R5 OPSYS Change Management team
- Q&A with INTPA R3 and INTPA R5 Business representatives
Save the date and register now for the onboarding webinar to AUDIT 2023 Framework Contractors on Tuesday, 5 December 2023 from 10.00 a.m. to 12.00 p.m. CET Brussels time
https://ecconf.webex.com/weblink/register/r4f2aaa4d73170a491fb35a095de559e4
Onboarding webinar on the Contribution Agreement features and functionalities in the Funding and Tenders Portal
An awareness webinar has been organised in English for pillar-assessed organisations on 28 November 2023 from 14h00 to 16h00 (CET).
Register now:
https://ecconf.webex.com/weblink/register/ra0b3a60ed77d007fa4287ca1386696c5
Contribution Agreements module in OPSYS available in initial phase on voluntary basis
Dear EC Partner,
From the 2nd of October 2023, EC operational managers can choose to encode certain types of Contribution Agreements under EU External Actions through a module in OPSYS. The participation in the initial phase of this rollout in OPSYS is on a voluntary basis.
From 01/02/2024, the encoding in OPSYS will become mandatory.
During this voluntary phase and as an entrusted partner of the European Commission, and following your prior agreement with the Contracting Authority, you will be able to sign (with or without e-signature) and manage your Contribution Agreements from the Funding and Tender Opportunities Portal – the single entry point for all external partners of the EC.
To sign Contracts electronically, and apart from a valid PIC (Participant Identification Code), you will need to have a LEAR (Legal Entity Appointed Representative). Should you have any questions related to PIC registration/validation and LEAR appointment for your entrusted entity, please contact INTPA-PIC-MANAGEMENT@ec.europa.eu for support.
In the Funding and Tenders Portal, you will be able to manage information concerning your organisation, and manage your Contracts, which includes e-signature, submission of deliverables (inception reports, progress reports, final reports, etc.), launch of amendments to your Contracts, and manage results and indicators. Please view the dedicated online documentation on our EXACT – External Action Wiki.
Even though this initial rollout phase of Contribution Agreements in OPSYS is on a voluntary basis, we strongly advise your participation (providing you meet the requirements to sign electronically). Your participation in this voluntary phase will contribute to the preparedness of your organisation to the full and required rollout in Q1 – 2024. Furthermore, an extended support service and onboarding activities will be activated to accompany you during this initial phase.
If you choose not to participate in the initial rollout phase, for any reason, there is no modification in the actual procedure for Contribution Agreements. Also note that the following Contribution Agreements are not yet managed in OPSYS, so are not concerned by this initial rollout:
- Contribution Agreements with Financial Instruments (CAFI)
- Contribution Agreements with European Bank of Reconstruction and Development (EBRD)
- Contribution Agreements with European Investment Bank (EIB)
- Contribution Agreements with World Bank Group (WBG)
- Contribution Agreements in foreign currency
- Contribution Agreements in direct management (including Calls for Proposals)
- Sensitive contracts (non-classified)
To support our partners in this transition, also starting from the 2nd of October 2023, we have organised the following change support activities:
Resources for Partners:
- Multi-lingual awareness webinars on the Contribution Agreement features and functionalities in the Funding and Tenders Portal for Entrusted Entities
- One webinar in English planned for pillar-assessed organisations on 28 November 2023 from 14h00 to 16h00 (CET). Details will be published in the EXACT Wiki – Latest News page.
- Three webinars planned for Q1 and Q2 - 2024 open to all concerned partners. This webinar series will be held in English, French and Spanish.
- Awareness video on Participant Identification Code (PIC)
- One video explaining the PIC registration and validation process in the Funding and Tenders Portal
- E-Learning Module: Tasks to be performed in the Funding and Tenders Portal
- One module with online simulations for users to practice the Contribution Agreement features and functionalities in the Funding and Tenders Portal
Details about the resources for partners will be announced after the go live of Contribution Agreements in the EXACT Wiki Latest News Page and the Funding and Tenders Portal EU External Action page. All webinars will be recorded and available in INTPA Academy under the section “Webinars” in Resources, and under the category “Financial and Contractual Procedures”.
if you have questions, please contact the EC Funding and Tender Service Helpdesk.
Welcome to OPSYS!
2024 Results Reporting exercise in OPSYS | Awareness webinars for Implementing Partners in October 2023
The Results Reporting exercise (RRE) for 2024 has been launched. The exercise will collect data on the results of interventions funded by NDICI, IPA III, DOAG and INSC, to measure the progress achieved and ensure transparency and accountability.
The interventions that will be covered by this exercise are those that started before the 1 July 2023 and that are funded through the Multiannual Financial Framework 2021-2027.
This exercise takes place via the IT platform, OPSYS. As part of this exercise, Implementing Partners will need to:
-Input the logframe of the intervention in OPSYS (ensure that updates of baselines, targets and indicators that have been agreed are duly reflected)
-Update the current values if available. Please include the values reported in the latest financial/narrative report. Kindly note that the exercise will report on the last available data in the system. This data can be encoded in OPSYS at any time during the year, not necessarily during the Results Reporting exercise.
Updating the current values in OPSYS should be done on a regular basis. As a minimum, the values should be updated each time that the Implementing Partners submit the narrative and financial report.
To help you in the process, please find below the online resources available for log frame and data recording in OPSYS. A trilingual webinar series on this subject has also been organised:
ENGLISH
- 9 October 2023
- 10 am to 12 pm CEST
- https://ecconf.webex.com/ecconf/j.php?MTID=m668acdc5c6264d6291631496cdeffd7d (password: Opsys@2023 or 67797120 from phones and video systems)
- Access the PowerPoint presentation and video recording of the session after the webinar in INTPA Academy: Course: OPSYS - 2024 Results Reporting exercise in OPSYS | Awareness webinar for Implementing Partners (europa.eu)
FRENCH
- 17 October 2023
- 2 pm to 4 pm CEST
- https://ecconf.webex.com/ecconf/j.php?MTID=m8e6d7d8260d49e1a23c96e0da4701880 (password: Opsys@2023 or 67797120 from phones and video systems)
- Access the PowerPoint presentation and video recording of the session after the webinar in INTPA Academy: Course: OPSYS - Exercice de communication des résultats 2024 dans OPSYS | Séminaire en ligne de sensibilisation pour les partenaires de mise en œuvre (europa.eu)
SPANISH
- 20 October 2023
- 4 pm to 6 pm CEST
- https://ecconf.webex.com/ecconf/j.php?MTID=mc28b7fa5288b301e87aa83d05f7a644d (password: Opsys@2023 or 67797120 from phones and video systems)
- Access the PowerPoint presentation and video recording of the session after the webinar in INTPA Academy: Course: OPSYS - Ejercicio de presentación de informes de resultados 2024 en OPSYS | Seminario en línea de sensibilización para socios ejecutores (europa.eu).
PORTUGUESE
- 24 October 2023
- 4 pm to 6 pm CEST
- https://ecconf.webex.com/ecconf/j.php?MTID=m3c5a436c306dc9dd6d76517b0bcd993e (password: Mp6ACE4b7A@ or 67622342 from phones and video systems
- Access the PowerPoint presentation and video recording of the session after the webinar in INTPA Academy: https://webgate.ec.europa.eu/intpa-academy/enrol/index.php?id=839
The video recording and PowerPoint presentations of these webinars will be published in INTPA Academy under Resources > Webinars. The webinar in English will be available under the section called ‘Financial and Contractual Procedures’. Webinars in other EU languages will be available under the section called ‘French’ and ‘Spanish’.
Step-by-Step documentation:
https://wikis.ec.europa.eu/display/ExactExternalWiki/Results+and+Monitoring
Video resources:
In case you wish to consult the video recordings of past Results Data Collection Awareness Webinars for Implementing Partners, they are available in INTPA Academy:
o Englishwebinar
o Frenchwebinar
o Spanishwebinar
o Soumission Valeurs et Contrôl Qualité
o Correspondance EURF-GAP III et Encodage Valeurs
Video tutorials :
FAQ:
https://wikis.ec.europa.eu/display/ExactExternalWiki/FAQ+-+OPSYS
Curated list of resources:
Please consult in particular the Englishwebinar, it includes a demo. The video tutorials take users step by step through the process.
This specific link to documentation would be the most useful: https://wikis.ec.europa.eu/display/ExactExternalWiki/Logical+Framework+-+Logframe#LogicalFramework-Logframe-4.1ManageLogframes%E2%80%93Access,CreationandSubmission
Should you have technical issues while encoding the logframe in OPSYS (Funding and Tenders Portal), please contact the helpdesk via the contact form or via email: EC-FUNDING-TENDER-SERVICE-DESK@EC.EUROPA.EU
Please note that in case you have additional questions on the process, and want to verify if your interventions are concerned by this exercise, consult directly the EU Operational Manager.
We count on your cooperation and support throughout this exercise.
OPSYS onboarding for FPI Election Observation Missions (EOM) Framework Contractors
From 1st September 2023, the OPSYS ecosystem will be used to implement the Specific Contracts under Election Observation Missions (EOM) Framework Contracts across all stages of implementation. This includes requests for services, clarifications of requests, submission of offers, evaluation, signature of Specific Contracts, management of the contracts (amendments and administrative orders), reporting and payments.
All the contracts and requests for services launched before 1st of September will continue to be handled as they are currently. For a transition period, there will be two different methods of operation.
To provide clarity on this matter, please join this introductory awareness webinar on 5th of September 2023 from 14:30 to 16:30 Brussels time. In this webinar you will receive the necessary information regarding upcoming changes and receive information to complete all required steps with the new procedures.
Agenda:
- Introduction to the OPSYS ecosystem (Funding and Tenders Portal)
- Key concepts, roles and terminology
- How to manage ongoing contracts during the transition period?
- How to electronically submit offers and manage new Specific Contracts under EOM Framework Contracts in the OPSYS ecosystem (Funding and Tenders Portal)?
- Change management resources
- Q&A with FPI 6 representatives
Resources:
- Funding & Tenders Portal (OPSYS Ecosystem)
- PIC registration and validation
- Acknowledge Invitation
- Express Willingness to Participate
- Create and Submit an Offer
- Manage Contracts
Connection details:
Link to register for the webinar:
https://ecconf.webex.com/weblink/register/r8c21cb68b02c0eaf69520e5dcbb9b3a0
Link to join the webinar on 5 September:
https://ecconf.webex.com/ecconf/j.php?MTID=m8f33280acfd17c59d7011aa40745dce7
Webinar number: 2742 332 0639
Webinar password: e8xJBa5Yw*7 (38952259 from phones and video systems)
Join by phone: +32-262-00867 Belgium Toll | +352-2730-0072 Luxembourg Toll | Access code: 2742 332 0639
Update in hyperlink to Calls for Proposals and Tenders publications page
Dear Colleagues,
Due to an online services migration, please take important note and update your bookmarks: the hyperlink to the calls for proposals and tenders publications webpage, to apply for EU external action grants or public procurement, has changed!
The new link is >> https://webgate.ec.europa.eu/online-services/
A temporary landing page has been implemented on the previous publication’s webpage, and will inform any potential applicants or economic operators of the new link.
The International Partnerships – Looking for Funding and Grants web pages, and other resources, have also been updated accordingly.
There is no impact for the publication of calls on the corporate Funding and Tender Opportunities Portal.
If you have any questions concerning this e-mail, please contact INTPA SUPPORT SERVICES or NEAR APPLICATION SUPPORT.
INTPA R5 – Data and Information Technology
[ Avis Important ] Action extérieure de l'UE - Mise à jour dans le lien hypertexte vers la page des publications des appels à propositions et appels d’offres
Chers Collègues,
En raison d'une migration des services en ligne, veuillez prendre note et mettre à jour vos signets : le lien hypertexte vers la page web des publications des appels à propositions et appels d’offres, pour postuler aux subventions ou marchés publics de l'action extérieure de l'UE, a changé !
Le nouveau lien est >> https://webgate.ec.europa.eu/online-services/
Une page d'accueil temporaire a été mise en place sur la page web de la publication précédente et informera tous les candidats potentiels ou opérateurs économiques du nouveau lien.
Les pages web Partenariats Internationaux – Recherche de Financement et de Subventions, ainsi que d'autres ressources, ont également été mises à jour en conséquence.
Il n'y a pas d'impact pour la publication des appels sur le corporate Portail des Opportunités de Financement et d'Appels d'Offres.
Si vous avez des questions concernant cet e-mail, veuillez contacter INTPA SUPPORT SERVICES ou NEAR APPLICATION SUPPORT.
Bien à vous,
DG INTPA R5 – Data et Technologie de l’Information
Extension of the Framework Contract SIEA 2018 until December 2023
[EN]
Dear Framework Contractors under the Framework Contract SIEA,
To ensure business continuity until the start date of the new Framework Contract SIEA 2023, all lots of the Framework Contract SIEA 2018 were extended until 31/12/2023 at the latest.
For more information regarding management of Requests for Specific Contracts (submissions) and Specific Contracts (post-award), please consult the online documentation:
https://wikis.ec.europa.eu/display/ExactExternalWiki/Contracts+and+Procurement
[FR]
Chers Contractants-Cadres sous le Contrat-Cadre SIEA,
Afin d’assurer la continuité des activités jusqu'à la date de début du nouveau Contrat-Cadre SIEA 2023, tous les lots du Contrat-Cadre SIEA 2018 ont été prolongé jusqu'au 31/12/2023.
Pour de plus de renseignements sur la gestion des Demandes de Contrats Spécifiques (soumissions) et des Contrats Spécifiques, veuillez consulter la documentation en ligne : https://wikis.ec.europa.eu/pages/viewpage.action?pageId=33525319
The ROM module is now integrated in OPSYS
The Results-Oriented Monitoring (ROM) module was integrated in OPSYS recently. This release represents the initial version of the integration of the ROM module in OPSYS, allowing to perform ROM reviews on Interventions. ROM reviews that were created and approved in the ROM module (legacy system) will have to be completed in OPSYS now.
The ROM module is a tool used by DG INTPA and DG NEAR (in HQ and in EU Delegations), for the effective management of Results-Oriented Monitoring (ROM) reviews of ongoing Interventions.
Since March 2023, all new ROM reviews are created and managed in OPSYS. The ROM module in OPSYS covers the full cycle of ROM reviews on Interventions. The management of ROM Experts that are selected for ROM reviews is also entirely done through OPSYS.
INTPA D4 (Performance, Results and Evaluation; Internal Communication, Knowledge Management and Collaborative Methods) and NEAR A4 (Coordination of financing instruments - performance, results, and evaluation), are in charge of the overall coordination of the ROM system.
For external users (ROM Contractors and Core Team Experts*), the ROM module is accessible from:
- Funding & Tender Opportunities Portal > Manage My Area (once logged-in) > under Monitoring & Evaluation component > ROM.
(*) Core Team Experts have access to all ROM reviews in all statuses for their respective lot.
ROM Contractors can perform their tasks in OPSYS, for example they can:
- access the draft ROM review from their respective ROM Workplan or ROM Reviews sections via the external Funding & Tender Opportunities Portal. ROM Core Team Experts can also access draft ROM reviews for their respective lot.
- view and extract a list of planned ROM reviews (draft, confirmed, experts selected, experts confirmed) and estimate the projects that they are able to review with the budget available under their contract.
- cancel or resume a ROM review from the confirmed ROM review based on their planning (Workplan). ROM Core Team Experts can also view confirmed ROM reviews for their respective lot.
- plan the specific missions, assign pre-approved Experts, propose mission dates etc.
- encode this information for each ROM review via the external Funding & Tender Opportunities Portal.
- select the Quality Control (QC) Expert in charge of supporting the mission
- signal any conflict of interest at Consortium-level (if any).
- etc.
e-Calls PADOR and e-Calls PROSPECT: EU Login 2-Factor Verification
[EN]
Dear Applicants and External Assessors,
Please take important note that from the 1st of June 2022, all applicants and external assessors will require an EU Login 2-factor verification method to access e-Calls PADOR and e-Calls PROSPECT.
If you currently have a Call in submission or evaluation in e-Calls PROSPECT, we request that you make sure that you have your EU Login 2-factor verification method activated before the above requirement and Call deadline(s).
To activate your EU Login 2-factor verification method, access your EU Login account as previously, and set-up your 2-factor verification method as instructed in the EU Login Guide (PDF).
May we please stress the importance of this request, so that all deadlines are reached without any possible technical restrictions linked to your login.
You may also access the online documentation, including the updated step-by-step instructions for the EU Login access and 2-factor verification to the respective system:
- e-Calls PADOR
- e-Calls PROSPECT:ApplicantsorExternal Assessors
If you need any technical support, please contact INTPA SUPPORT SERVICES.
We thank you for your collaboration.
Best regards,
DG INTPA R5 – Data and Information Technology
[FR]
e-Calls PADOR et e-Calls PROSPECT : Vérification EU Login à 2 Facteurs
Chers Demandeurs et Évaluateurs Externes,
Veuillez noter qu'à partir du 1er juin 2022, tous les demandeurs et évaluateurs externes auront besoin d'une méthode de vérification EU Login à 2 facteurs pour accéder à e-Calls PADOR et e-Calls PROSPECT.
Si vous avez actuellement un appel en cours de soumission ou d'évaluation dans e-Calls PROSPECT, nous vous demandons de vous assurer que votre méthode de vérification EU Login à 2 facteurs est activée avant l'exigence indiquée ci-dessus et la ou les date limites de l'appel.
Pour activer votre méthode de vérification à 2 facteurs EU Login, accédez à votre compte EU Login comme précédemment et configurez votre méthode de vérification à 2 facteurs comme indiqué dans le Guide EU Login (PDF).
Soulignons l'importance de cette demande, afin que tous les délais soient respectés sans aucune restriction technique possible liée à votre login.
Vous pouvez également accéder à la documentation en ligne, y compris les instructions mises à jour et étape-par-étape pour l'accès à EU Login et la vérification à 2 facteurs du système respectif :
- e-Calls PADOR
- e-Calls PROSPECT :DemandeursouÉvaluateurs Externes
Si vous avez besoin d'assistance technique, veuillez contacter INTPA SUPPORT SERVICES.
Nous vous remercions de votre collaboration.
Bien à vous,
DG INTPA R5 – Data et Technologie de l’Information
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1. Introduction to OPSYS EN - OPSYS - Beginner’s introduction to the OPSYS IT systems FR - Webinar in French: OPSYS - Beginner’s Introduction To The OPSYS IT Systems SPA - Webinar in Spanish: OPSYS - Introducción Para Principiantes A Los Sistemas Informáticos OPSYS 2. OPSYS - 2024 Results Reporting exercise in OPSYS | Awareness webinar for Implementing Partners EN - OPSYS - 2024 Results Reporting exercise in OPSYS | Awareness webinar for Implementing Partners PT - OPSYS - Exercício de coleta de dados de resultados 2024, no âmbito do sistema OPSYS 3. OPSYS - Results encoding with a focus on EFSD+ indicators | Onboarding session for Financial Institutions 4. OPSYS - Introductory webinar on OPSYS with a focus on EOM 2021 | Onboarding session for EOM Framework Contractors EN- OPSYS - Introductory webinar on OPSYS to onboard EOM Contractors 5. OPSYS - Introductory webinar on PIC registration and validation in OPSYS | Onboarding session EN - OPSYS - An introductory webinar on PIC Registration and Validation in the Funding & Tenders Portal 6. OPSYS - How to submit an EU External Actions tender and manage the subsequent contract in OPSYS? | Onboarding session EN - OPSYS - eSubmission of tenders for EU External Actions FR- OPSYS - eSubmission des Appels d'Offres pour les Actions Extérieures de l'UE We encourage you to consult the online documentation. We also invite you to enrol in the e-learning module. e-Learning Module for Implementing PartnersAvail all webinars in INTPA Academy, click on 'Resources' in the menu and select 'eLearning'. The OPSYS related the eLearning module is available in the category 'Financial & Contractual Procedures'. e-Learning Module: Encoding Interventions and Logframes in OPSYS Link to the course First time users will need to create an EU Login account to access content in INTPA Academy. After you create your account, you will need to register in the course by clicking on 'Enrol me'. |
Webinar Replay
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Avail all webinars in INTPA Academy, click on 'Resources' in the menu and select 'Webinar'. All OPSYS related webinars in English are available in the category 'Financial & Contractual Procedures'. Webinars in other EU languages are available under the category 'French', 'Spanish' and 'Portuguese'. Direct links to the webinars are available on the OPSYS Onboarding page. |
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Introduction to OPSYS Ecosystem for External Partners - Spanish Same content as the webinar organized on
3. Introduction to Calls for Publication Link to the webinar replay New Webinars in May 2023 on Results Reporting in OPSYS with ROM Experts [EN] To meet the requirements of Operational Managers and Implementing Partners, new sessions in May have been added to the schedule. 1. Corporate Indicators - Matching and Values This webinar is walking participants through what Results Reporting through Corporate indicators is, how to do it in OPSYS, including example and specific cases. Target Audience: Operational Managers, Implementing Partners
https://us02web.zoom.us/meeting/register/tZcpdO2przkjEt3gP1lWCxbW6ME9BMFzY3Mc
https://us02web.zoom.us/meeting/register/tZcpdO2przkjEt3gP1lWCxbW6ME9BMFzY3Mc
https://us02web.zoom.us/meeting/register/tZMtduGtqz0qE9Ow7UkFn7fmt2FI0fbjTV4P 2. Submission and Quality Control This webinar is walking operational managers to the process to submit data to the Results Reporting and participate in the Quality Control process. Target Audience: Operational Managers
https://us02web.zoom.us/webinar/register/WN_pluHj_M_ReiGz4us2BXoAg
https://us02web.zoom.us/webinar/register/WN_e3Vo_ISGRvCTKXpAQZF_vA
https://us02web.zoom.us/webinar/register/WN_3BDW2AKKSe-Kw9BLqhFkQA
https://us02web.zoom.us/webinar/register/WN_atFstnzsR0Wgf50fZ8XVbQ [FR] Pour répondre aux besoins des gestionnaires opérationnels et des partenaires de mise en œuvre, des nouvelles séances ont été ajoutées au calendrier au mois de mai. 1. Correspondance EURF/GAP III et encodage valeurs Gestionnaires Opérationnels & Partenaires de mise en œuvre
https://us06web.zoom.us/meeting/register/tZYvcuiprzgoH9SY58XYiIT1sP3yyrTAB3VR 2. Soumission valeurs et Contrôle Qualité Uniquement pour Gestionnaires Opérationnels
https://us06web.zoom.us/meeting/register/tZIpcuuvrTojGtf9XnIwujxvF208Jt6XEISI |
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Consult the ArchivesNew Webinars in April 2023 on Results Reporting in OPSYS with ROM Experts [EN] To meet the requirements of Operational Managers and Implementing Partners, new sessions in April have been added to the schedule. 1. Corporate Indicators - Matching and ValuesThis webinar is walking participants through what Results Reporting through Corporate indicators is, how to do it in OPSYS, including example and specific cases.Target Audience: Operational Managers, Implementing Partners
2. Submission and Quality ControlThis webinar is walking operational managers to the process to submit data to the Results Reporting and participate in the Quality Control process.Target Audience: Operational Managers
https://us02web.zoom.us/webinar/register/WN_Kda_jFFgSSuQZcVLYx_k4Q(link is external)Manual Registration (needs to be approved) [FR] Pour répondre aux besoins des gestionnaires opérationnels et des partenaires de mise en œuvre, des nouvelles séances ont été ajoutées au calendrier en avril.
2. Soumission valeurs et Contrôle QualitéUniquement pour Gestionnaires Opérationnels
https://us05web.zoom.us/j/88505071360?pwd=d0tzZnNMbVBtWWNOSm9LNDYyd2hlUT09(link is external)ID de réunion : 885 0507 1360Code secret : 66PMnu El seminario web del 6 de abril ha sido reprogramado para el 20 de abri | Spanish Webinar on OPSYS rescheduled from 6/4 to 20/4
[SPA] Estimados Socios de Ejecución,El seminario web del 6 de abril ha sido reprogramado para el 20 de abril (sin cambiar el horario) después de las vacaciones de Pascuas. [EN] Dear Implementing Partners, Kind regards, OPSYS Change Management TeamDG INTPA R5 - Data and information technology Awareness Webinar series in EN, FR, SPA on the Results Data Collection Campaign for advanced users of OPSYS - by the OPSYS Change Management Team English version
In addition to the trilingual webinar series above, ROM Experts have scheduled sessions for Implementing Partners on the following topics in English and French:
--- French version
Spanish version
Inglés 21 de marzo de 2023 | 10 am a 12 pm CET Francés 28 de marzo de 2023 | 2 pm a 4 pm CET Español 20 de abril de 2023 | 4 pm a 6 pm CET
Conexión: Únase al webinario en Webex:https://ecconf.webex.com/weblink/register/rdafa25e5a08ea80dedd8e9a3a98f7a14Presentación:La grabación de video y la presentación en PowerPoint estarán disponibles en INTPA Academy:OPSYS - Serie De Seminarios Web Sobre Recopilación De Datos De Resultados Para Socios Implementadores Webinars on Results for Implementing Partners - by ROM Experts English version Please find below the list of webinars for Results Reporting. Each webinar with the same name, will be the same. There are three different webinar, with at least three sessions each:
In addition to the webinars above please find inline the list of webinars in French below. French version Vous trouverez ci-dessous la liste des nouveaux webinaires sur l’encodage des résultats. Les webinaires abordent trois sujets différents, chacun répété deux fois.
Awareness Webinar series for Implementing Partners in English, Spanish and French until December 2022 Dear colleagues, OPSYS Change Management and User Engagement team (DG International Partnerships) continue to bring to you awareness webinars for EU External Actions Implementing Partners, Economic Operators, Contractors and Experts. Please find inline the programme for the month of September to December 2022.The following topics will be addressed in three EU languages (English, French and Spanish) for partners across the world in different time-zones:
Can’t attend a webinar of interest? No problem, watch the video recording and access the PowerPoint presentation in INTPA Academy.To stay up-to-date about OPSYS related news and activities, we encourage all interested stakeholders to become a member of Capacity4Dev. You can access step-by-step online documentation concerning EU External Actions procedures in the EXACT Wiki. Consult the repository of past webinar recordings as well as upcoming webinars in EU International Partnerships Academy, also called INTPA Academy (Follow the path: INTPA Academy> Resources > Webinar > Financial and Contractual Procedures). 1. Beginner’s introduction to the OPSYS IT systems - EN, FR, SPA In this introduction to the OPSYS IT Systems, an overview of the available features for implementing partners in the Funding and Tenders Portal will be presented. The webinar will also give you an indication of upcoming features. The objective of this webinar is to provide a comprehensive overview for newcomers, without diving into the details of each topic. Advanced practitioners of OPSYS may find it useful to attend the more detailed webinars on Results Reporting, Calls for Tenders or PIC validation. Agenda
Target Audience
2. eSubmission of tenders for EU External Actions - EN, FR In this webinar you will gain an understanding of how to submit an EU External Actions tender and manage the subsequent contract using the IT systems for your application process. You will see demonstrations in the systems to find calls, submit tenders, submit deliverables and more. You will also receive a package of resources which you can consult after the webinar. This is an intermediate course for Economic Operators with some prior knowledge of OPSYS. Agenda
Target Audience
Register now: https://ecconf.webex.com/ecconf/j.php?RGID=rd76eaf705febc303cd550769072f7dd5(link is external)
Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r0a3609ffd2279d1622ce3990976d6d94(link is external) 3. Introduction to Results Reporting in the Funding and Tenders Portal (OPSYS) - EN, FR, SPA In this webinar you will learn how to report results in the Funding and Tenders Portal. You will see demonstrations in the systems to find or encode logframes, add, edit or delete results, add core or customised indicators, and more. This is an intermediate course for Economic Operators with some prior knowledge of OPSYS. The same webinar content will be presented in English, French and Spanish. Agenda
Target Audience:
Watch the video recording and access the PPT
Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r4f12cd8fc180d5aa5aa60a13112a1303(link is external)
Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r8c806518dddf221b21e223e201173a07(link is external) 4. An introductory webinar on PIC registration and validation in the Funding and Tenders Portal (OPSYS) - EN, SPA The OPSYS Change Management team (DG INTPA R5) in collaboration with REA and the PIC Management team bring to you this informative webinar focused on PIC registration and validation.Electronic submission (eSubmission) is mandatory for international open, restricted and negotiated procedures in direct management for tenders of EU External Actions DGs since March 2022. This means that paper submissions are no longer applicable for these procedures. Before submitting their application online via eSubmission, the tenderer (the leader and all the members in case of consortium) must first register in the Funding and Tenders Portal (OPSYS ecosystem) to obtain a 9-digit Participant Identification Code. If the leader and/or participant have already registered in the Participant Register and know their credentials, they can search for their PIC and use it when submitting tenders or requests to participate in eSubmission, otherwise they will need to register their entity in the Funding & Tenders portal.In the course of the procedure, tenderers (including consortium members) may be contacted by European Research Executive Agency (REA) validation services and requested to submit documents. Based on these documents their PIC will be validated once and for all. The validated PIC will then allow tenderers to subscribe to any future call, as well as to manage their contract(s) electronically in the Funding and Tender Portal. In this context, tenderers, Contractors and Experts would find it valuable to attend the proposed awareness webinar in English and Spanish via Webex.Participants will understand the registration process, the validation rules and processes, as well as learn how to navigate and find relevant information in the Funding and Tenders Portal (OPSYS ecosystem). Agenda:
The panel of experts will comprise of members from the European Research Executive Agency (REA) validation services, and colleagues from the Data and Information technology unit of DG International Partnerships (the OPSYS Change Management team and the PIC Management team).
Please note that electronic submission (eSubmission) for Specific Contracts under Framework Contracts SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 and EVENTS 2020 is managed through OPSYS since February 2020. All the contractors for these five Framework Contracts have already registered a PIC so they are not the intended audience of this webinar. They are however most welcome to participate. We encourage Economic Operators concerned by open, restricted and negotiated calls for tenders in direct management to join us in this webinar.
Monday, 19 September 202210h00-12h00 CEST Watch the video replay and access the PPT
Wednesday, 28 September 202216h00 – 18h00 CEST Watch the video recording and access the PPT An introductory webinar on OPSYS ecosystem: Beginner's guide to the Funding and Tenders Portal - EN, ES, FR
In this introduction to the OPSYS IT Systems, an overview of the available features for implementing partners in the Funding and Tenders Portal will be presented. The webinar will also give you an indication of upcoming features. The objective of this webinar is to provide a comprehensive overview for newcomers. Advanced practitioners of OPSYS may find it useful to attend the more detailed webinars on Results Reporting, Calls for Tenders or PIC validation. Agenda
Target Audience
17 October 20228h30-10h30 CEST Watch the video replay and access the PPT
Tuesday, 25 October 202210h00-12h00 CEST Watch the video replay and access the PPT
Tuesday, 6 December 2022 (Rescheduled from 16 November due to unforeseen cicrcumstances)16h00-18h00 Register now: https://ecconf.webex.com/ecconf/j.php?RGID=r652bcc74a87b5a10d2104be0529ba784(link is external) An introductory webinar on PIC Registration and Validation in the Funding & Tenders Portal
Electronic submission (eSubmission) is mandatory for international open, restricted and negotiated procedures in direct management for tenders of EU External Actions DGs since March 2022. This means that paper submissions are no longer applicable for these procedures. Before submitting their application online via eSubmission, the tenderer (the leader and all the members in case of consortium) must first register in the Funding and Tenders Portal (OPSYS ecosystem) to obtain a 9-digit Participant Identification Code. If the leader and/or participant have already registered in the Participant Register and know their credentials, they can search for their PIC and use it when submitting tenders or requests to participate in eSubmission, otherwise they will need to register their entity in the Funding & Tenders portal. In the course of the procedure, tenderers (including consortium members) may be contacted by European Research Executive Agency (REA) validation services and requested to submit documents. Based on these documents their PIC will be validated once and for all. The validated PIC will then allow tenderers to subscribe to any future call, as well as to manage their contract(s) electronically in the Funding and Tender Portal. In this context, tenderers, Contractors and Experts would find it valuable to attend the proposed awareness webinar in English and Spanish via Webex. The awareness webinar on PIC registration and validation for Economic Operators has been scheduled:
On 19 Septemberfrom 10 am to 12 pm CESTWebex Link: https://ecconf.webex.com/ecconf/j.php?MTID=mc6d84bef339b5685712054e233d9078dWebinar password: Opsys@2022 (67797120 from phones) On 28 Septemberfrom 4.00 pm to 6.00 pm CESTWebex Link: https://ecconf.webex.com/ecconf/j.php?MTID=m5cdf94c7fe1fc3d10612ccd5c9d8fb50Webinar password: Opsys@2022 (67797120 from phones)Participants will understand the registration process, the validation rules and processes, as well as learn how to navigate and find relevant information in the Funding and Tenders Portal (OPSYS ecosystem). Agenda:
The panel of experts will comprise of members from the European Research Executive Agency (REA) validation services, and colleagues from the Data and Information technology unit of DG International Partnerships (the OPSYS Change Management team and the PIC Management team).
[SPA] Un seminario web introductorio sobre el registro y la validación del CFP en el Portal de Financiación y Ofertas Enlace de Webex : https://ecconf.webex.com/ecconf/j.php?MTID=mc6d84bef339b5685712054e233d9078dContraseña del seminario web: Opsys@2022 (67797120 de los teléfonos) Enlace de Webex : https://ecconf.webex.com/ecconf/j.php?MTID=m5cdf94c7fe1fc3d10612ccd5c9d8fb50Contraseña del seminario web: Opsys@2022 (67797120 de los teléfonos)
Tenga en cuenta que la presentación electrónica (eSubmission) para contratos específicos en virtud de contratos marco SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 y EVENTS 2020 se gestiona a través de OPSYS desde febrero de 2020. Todos los contratistas de los cinco Contratos Marco mencionados anteriormente ya han sido registrados para un PIC, por lo que no son el público al que se dirige este seminario web. Sin embargo, son bienvenidos a participar. Animamos a los operadores económicos afectados por las convocatorias abiertas, restringidas y negociadas de licitación en gestión directa a unirse a nosotros en este seminario web.* ya que se refiere al tiempo y no a las cantidades Extension of deadline to encode logframes in OPSYS
The deadline to encode log frames in OPSYS has been extended to 31 May 2022. Acknowledging that some Implementing Partners faced certain difficulties to complete the encoding log frames by the previously agreed deadline of March 31st, the deadline is hereby extended until May 31st. Please note that it is not possible to extend this deadline any further. All log frames must be encoded with the latest available results values by then in order to contribute to the Commission’s institutional reporting in June. It is possible to add values to indicators and match customised indicators to core indicators only when the log frame has been approved.To support you with this process, the following resources are available:
Thank you for your attention. Kind regards, INTPA D4 and NEAR A4 Communication to Implementing Partners on Logframe encoding in OPSYS
This communication has been signed by the Director General of DG INTPA and DG NEAR. Read the communication in English, French and Spanish.Dear Implementing Partners,Communicating on and learning from results is an important dimension of our external action. The European Commission’s results campaign started in September 2021 and runs until 30 June 2022. Your active contribution is necessary to produce the most truthful picture of achievements and issues to be addressed. The simpler and direct our collaboration to develop and update our joint logframes, the more timely and effective we will be in reporting on results. In a context of fruitful and trusted partnership with all its Partners, the Commission counts on a mutual interest in the use of our new operational system for external action (OPSYS) to report on the results related to the implementation of our interventions. Koen Doens Director General, DG INTPA Maciej Popowski Acting Director General, DG NEAR
List of Core Indicators
Important communication to Implementing Partners regarding Results Reporting
This communication serves as notification in case your contractual conditions establish a pre-notice period for the use of an e-reporting system. Dear Implementing Partners, Important note regarding Management of Interventions (including their Logframes)
Due to ongoing structural changes concerning Interventions, in terms of methodology and in the IT system, you are requested to not create and/or manage Logframes on Interventions that have already been assigned to you, until further notice. Please wait until the newly improved definition of Interventions is fully implemented for further instructions. The scope of the present request covers all Logframes in all Interventions (i.e. for Actions and/or Projects/Contracts), under all domains of the RELEX-family (DG INTPA, DG NEAR and FPI). As soon as the new Intervention structure is implemented in OPSYS, the creation and encoding of Interventions with their Logframes, indicators and related values will be done centrally by HQ Responsible Units. An email to this effect has been sent to Operational Managers. We will reach out to you with new information and instructions as soon as possible, until then kindly stop creating and/or managing Logframes. In case you have any questions concerning this email, please reach out to the Funding and Tender Service Desk: EC-FUNDING-TENDER-SERVICE-DESK@ec.europa.eu. |