Closure is the intervention phase during which activities wind down, achievements are evaluated/assessed in depth and lessons are captured to feed into the knowledge cycle.
Actions cannot be closed until their respective individual legal commitments (contracts) are duly closed. Individual legal commitments have two closing dates: end date of activities (limit date to undertake new activities under a contract) and final date of implementation (limit date for implementation of any activity and its related payment). After the final date for implementation, there is a closing period for a given commitment during which only accounting and administrative operations are allowed.
Operational managers have several closing responsibilities, as detailed in the following table:
Closure phase: linking work flow and knowledge
What to analyse
What do I need to know?
Guides, methodologies and
Final reporting by contractor
PRAG standard templates
PRAG Standard templates
Administrative closure of contracts/decisions
* Mandatory task.
Closure entails both administrative actions (as detailed above) and a knowledge learning process, consisting of reflection on the intervention examining its efficiency, effectiveness, sustainability and impact, to draw lessons for future interventions.