1. The "Special Costs" section
The Special Costs section of your project can be accessed from the Content Menu. The Special Costs screen contains a list of Special Costs items, if any are available. Once you added special costs, they will be listed here.
![Access Special Costs Access Special Costs](/download/attachments/50105927/SpCo_010.jpg?version=3&modificationDate=1717055039346&api=v2)
2. Click on "Create" to add a "Special Costs" item
To add a new Special Costs item, click on the Create button.
![Click on the Create button Click on the Create button](/download/attachments/50105927/SpCo_020.jpg?version=3&modificationDate=1717055040095&api=v2)
3. Select the Special Costs type from the drop-down list and click "Create"
In the pop-up window, select the Special Cost type you want to add, from the drop-down list. The following options are available:
- Inclusion support for participant - Participants with special needs (disabilities) are entitled to extra financial support within the scope of a strategic partnerships project
- Inclusion support for organisation - Costs related to the organisation for which participants with fewer opportunities participate in the project
- Exceptional Costs - Exceptional costs are costs incurred by the project's participating organisations and include, but are not limited to, sub-contracting and purchase of goods/services. Costs related to Covid will also have to be requested here.
- Exceptional Costs for financial guarantee - costs regarding financial guarantee for the participating organisations, if required.
Depending on the cost type selected, additional fields become available. In the example below, we selected Inclusion support for participants.
![Select the Special Costs type and click on Create Select the Special Costs type and click on Create](/download/attachments/50105927/SpCo_030.jpg?version=3&modificationDate=1717055033739&api=v2)
Provide the required information for the Special Costs you want to request. Mandatory fields are marked with a red asterisk * .
4.1. Special Costs type: Inclusion support for participant
The following fields are available for Inclusion support for participants:
- Cost Type - read-only; displays the cost type selected earlier
- ID - read-only; automatically assigned
- Organisation - select organisation for which cost is requested from the drop-down list containing the organisations participating in the project
- No. of participants with fewer opportunities in activities - provide the number of participants with fewer opportunities for the organisation
- Total inclusion support for participants requested - provide the total amount you are requesting
It is possible to request Inclusion support for participants for an organisation more than once.
![Inclusion support for participant Inclusion support for participant](/download/attachments/50105927/SpCo_041.jpg?version=3&modificationDate=1717055034169&api=v2)
4.2. Special Costs type: Inclusion support for organisation
The following fields are available for Inclusion support for organisation:
- Cost Type - read-only; displays the cost type selected earlier
- ID - read-only; automatically assigned
- Organisation - select organisation for which cost is requested from the drop-down list containing the organisations participating in the project
- No. of participants with fewer opportunities in activities - provide the number of participants with fewer opportunities for the organisation
- Unit cost - read-only
- Total inclusion support for organisation - read-only; will update with the calculated amount once all required information is provided
It is possible to request Inclusion support for organisation more than once for the same organisation.
![Inclusion support for organisation Inclusion support for organisation](/download/attachments/50105927/SpCo_042.jpg?version=3&modificationDate=1717055034899&api=v2)
4.3. Special Costs type: Exceptional Costs
The following fields are available for Exceptional Cost :
- Cost Type - read-only; displays the cost type selected earlier
- ID - read-only; automatically assigned
- Organisation - select organisation for which cost is requested from the drop-down list containing the organisations participating in the project
- Total Incurred Cost - provide the number of participants with fewer opportunities for the organisation
- Cost related to COVID-19? - select from the drop-down list one of the available options:
- No (80% coverage) - this is the default value
- Yes (75% coverage)
- COVID-19 test (100% coverage)
- Total Amount Adjusted - read-only; will update with the calculated amount once all required information is provided
- Description and Justification - provide a description and justification in the text field
It is possible to request Exceptional Costs more than once for the same organisation.
![Exceptional Costs Exceptional Costs](/download/attachments/50105927/SpCo_043.jpg?version=3&modificationDate=1717055035533&api=v2)
4.4. Special Costs type: Exceptional Costs for financial guarantee
The following fields are available for Exceptional Costs for financial guarantee:
- Cost Type - displays the cost type
- ID - read-only; automatically assigned
- Organisation - select the organisation for which cost is requested from the drop-down list containing the organisations participating in the project
- Total Incurred Cost - provide the full real cost paid by the organisation for the financial guarantee
- Total Amount Adjusted (80% of the Total Incurred cost) - read-only; will update with the calculated amount once all required information is provided
![Exceptional Costs for financial guarantee Exceptional Costs for financial guarantee](/download/attachments/50105927/SpCo_044.jpg?version=2&modificationDate=1717055036390&api=v2)
5. "Save" the changes
Click on the Save button to save your changes. A success message displays.
![Save Save](/download/thumbnails/50105927/SpCo_050.jpg?version=3&modificationDate=1717055036547&api=v2)
6. Special Costs added to project
You are returned to the list of Special Costs. The added Special Costs is now displayed.
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![Special Costs added to project Special Costs added to project](/download/attachments/50105927/SpCo_060.jpg?version=3&modificationDate=1717055037517&api=v2)