Welcome

This page explains how to manage the list of Project Results in Beneficiary module. Project Results are the tangible results of a project, such as curricula, pedagogical materials, open education resources, IT tools, analyses, studies, methods, etc.

These can be accessed via the Project Results tab in your project. 

The Project Results screen allows beneficiaries to list all the Project Results of their project as well as to detail the cost of production according to the different types of resources required to produce those Project Results.

The Project Results already approved by the National Agency in their management system will be displayed in this list when the project becomes available, with all amounts set to 0 (zero). These items can be edited to update the amounts. 

Information

Fields may vary depending on the action type of you project. Please read the onscreen information carefully to complete the relevant fields.

This page is relevant for:

  • Erasmus+, Call 2021
    • KA220 - Cooperation partnerships in adult education, higher education, school education, vocational education and training and youth

 

Prerequisites

  • Only the contact persons of the beneficiary and partner organisations with edit rights to the project are able to perform these actions
  • A grant agreement has been signed for the project, and is visible in Beneficiary module
  • To update the project, it must have the status Project Ongoing

Steps


1. The "Project Results" section

The Project Results section of your project can be accessed from the Content menu. The Project Results screen contains a list of Project Results (1), if any are available. 

Project Results already approved by the National Agency in their project management system will be displayed in this list, with all amounts displayed in the list set to 0 (zero). These results must be updated. See below for details. 

Below the list you find information about the Total (Calculated) and Awarded Budget (2). The Total (Calculated) will be updated when results have been added or existing result updated. The Total (Calculated) can exceed the Awarded Budget. A scrollbar is available on the list to access all displayed information. See the page List functionality in projects for additional information on the list options.

In our example, one Project Result was transferred from the NA project management system. 

Access the Project Results section in your project


2. Click on the "Create" button to add a Project Result

To add a Project Result to your project, click on the Create button. 

Click on Create button to add a project result


3. Provide the required information

The Project Result screen opens, consisting of the Project Result  section  (1)  and the Organisations  section  (2)

Take note

The Organisations section can only be completed once the Project Result details are completed and saved.

Project Result details

In the Project Result details section, provide the required information. Mandatory fields are marked with a red asterisk *

  • Result Identification - drop-down list to select from pre-defined values ranging from R1 to R999; selected ID must be unique inside the project
  • Title - free text field to add the title of the result
  • Result Type - drop-down list to select the type of result; only one option can be selected 
  • Start and End date - use the calendar picker to add the start and end date; dates must be within the project duration
  • Description of the Project Results - text field to provide a detailed description of the results
  • Available Language - drop-down list to select the language(s) in which the results will be available, multiple selection is possible
  • Available Media - drop-down list to select the media type of the result, multiple selection is possible

Provide the required information


4. "Save" the Project Result

When all mandatory information for the result is provided, the Save button at the bottom of the screen becomes active. Click on it  to save your changes. A success message displays, confirming that the information has been saved successfully. Organisations can now be added. 

Save the Project Results details 


5. Add the Organisations

Adding organisations is possible for newly created Project Results after they have been saved, as well as for the project results that have been transferred from the NA project management system, if any. 

  • For newly added Project Results, after providing and saving the result details, you can add the organisation(s) directly in the Organisations section of the screen.
  • For Project Results already available in your project, click on the Edit icon from the list of Project Results to access the result details to add the organisations in the Organisations section of the screen.
    • For these Project Results, you must also check the result details available and can add missing information and/or update information already available
    • Save any changes you make in the result details

5.1. Click on the "Create" button

Click on the Create button in the organisations section of the Project Results. 

Click the Create button in Organisations section

5.2. Provide the required information

Provide the required information. Mandatory fields are marked with a red asterisk *

  • Organisation - drop-down list to select organisation from the participating organisations 
  • Is Leading  - tick box to mark organisation as Leading for the result; only one organisation can be the leading organisation for a Project Result
    • a warning displays if there already is an organisation marked as leading for the result 
  • Country of Organisation - automatically filled in once organisation is selected; read-only
  • Managers - provide the number of working days; the fields Daily Rate and Total (Calculated) will be updated automatically, these fields are read-only
  • Teachers/Trainers/Researchers - provide the number of working days; the fields Daily Rate and Total (Calculated) will be updated automatically, these fields are read-only 
  • Youth Workers - provide the number of working days; the fields Daily Rate and Total (Calculated) will be updated automatically, these fields are read-only
  • Technicians - provide the number of working days; the fields Daily Rate and Total (Calculated) will be updated automatically, these fields are read-only
  • Administrative Support staff - provide the number of working days; the fields Daily Rate and Total (Calculated) will be updated automatically, these fields are read-only

Provide required information

Additionally, two tick boxes, or flags, are available:

  • Force majeure
  • Covid-19 Affected 
Available flags
5.2.1. Force Majeure

Force majeure is:

An unforeseeable exceptional situation or event beyond the participant's control and not attributable to error or negligence on his/her part.

Source: Erasmus+/European Solidarity Corps programme guides 2022, Glossary

Force majeure situations can arise anywhere and at any time, and include factors such as sudden disease, accidents, death, earthquakes and other causes.

In a project, check the Force majeure flag to indicate that a project activity (i.e. mobility activity, group activity, participations, events, transnational project meetings, etc.) is considered as a case of force majeure.

When you check this flag (tick box), certain fields and grants for the activity may be affected and must be checked and/or updated.

In addition, you must fill in the additional Force majeure explanations field, describing the facts that prove the activity should be accepted as a case of force majeure.

Force Majeure

5.2.2. Covid-19 Affected

Organisations participating in Project Results having an end date within 2021 or later, the Force Majeure flag checked, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" (1) will automatically have the COVID-19 Affected flag set (2). It is not possible to tick the Covid-19 affected box manually. 

The Total (Calculated) fields (3) for the available sections become editable and you can provide the total as per your needs. 

Covid-19 Affected

5.3. Click on "Save"

Once all information regarding the organisation has been added, click on the Save button. 

Save the Project Results details

5.4. List of organisations updated in Project Results

The organisation is now displayed in the list of organisations in the Project Result details. The Total (Calculated) below the list is updated. Follow the instructions above to add more organisations to the Project Result, if required.

Take note

The same organisation can only be added once per Project Result.

Once items are added to the list, the following icons become available under the Actions column:

  1. Delete - click on this icon for the desired item and follow the onscreen instructions to delete it.
  2. View - click on this icon to open the details of the selected item in read-only mode. All fields are greyed out and you will not be able to change any details.
  3. Edit - open the the details of the selected item in edit mode. Make the desired changes, then click on the Save button at the bottom of the screen to save the updated information.
 See the page List functionality in projects for additional information on the list options.

Organisation added to Project Result


6. Click on the "Return to list" button

When all organisations have been added to the Project Result, click on the Return to list button.

Click on Return to list


7. Project Result available or updated in the list

The newly added Project Result is displayed in the list. All information provided for the result is available in the list view. The  Total (Calculated)  below the list is updated. Follow the instructions above to add more results to your project, if required.

Project Results that have been transferred from the NA project management system and that have been updated will display the updated values as per your changes.

Once items are added to the list, the following icons become available under the Actions column:

  1. Delete - click on this icon for the desired item and follow the onscreen instructions to delete it.
  2. View - click on this icon to open the details of the selected item in read-only mode. All fields are greyed out and you will not be able to change any details.
  3. Edit - open the the details of the selected item in edit mode. Make the desired changes, then click on the Save button at the bottom of the screen to save the updated information.
 See the page List functionality in projects for additional information on the list options.

Project Result available or updated in the list


Expected Outcome

  • Project Results updated and/or added in the project