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Take note

The illustrations in the Application Forms wiki pages are for consultation purpose only and may not reflect the latest implementation.

There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form

This part of your application form asks for information on the Budget for Mobility activities you plan to organise and the amount of EU grant you are requesting to implement them. 

General information for the activities and their mobilities must be added in the separate Activities section.

Our example below shows how to complete this part of your application form using a Short-term projects for mobility of learners and staff in school education (KA122-SCH) application form

Questions or fields may vary depending on the action you apply for and provided answers. Please read the onscreen information carefully to complete the relevant fields and sections.

This page is relevant for:

  • Erasmus+ Call year 2022
    • KA122-SCH - Short-term projects for mobility of learners and staff in school education
    • KA122-VET - Short-term projects for mobility of learners and staff in vocational education and training 
    • KA122-ADU - Short-term projects for mobility of learners and staff in adult education 

Prerequisites

  • Context section must have been completed
  • Applicant organisation and all planned hosting organisations must have been added in the Participating Organisations section. 
  • Project objectives section must have been completed
  • Activities section must have been completed

 

Steps


1. Access "Budget" 

Click on Budget in the content menu. The Budget screen opens. 

The budget screen is used to detail budget information related to planned activities.

The budget contains a number of subsections depending on the action type and the activities requested, which can be displayed / hidden in the content menu by clicking the arrow next to Budget

  • Budget (Summary and Details)
    • Organisational Support
    • Travel
    • Individual Support
    • Linguistic Support
    • Preparatory visits
    • Inclusion Support
    • Exceptional costs

To better see all details and action buttons for an activity you can collapse the Content menu using the dedicated arrow to gain more space on your screen. 
You may also zoom in by holding down the ctrl button and clicking the + button (alternatively using the wheel on the mouse)  


View Budget

You may navigate to the different sub-sections in the budget in 3 ways:

  1. Select a section directly in the Content menu
  2. Go to previous / next sub sections by using the previous / next buttons top right of the page
  3. In any sub section, click the green Go to button and select the appropriate section from the drop-down list

Navigate to budget details

 

2. View Budget calculations

2.1. View Budget Summary

The Budget summary includes information per Activity type and total for:

  • Organisational support
  • Individual support
  • Travel
  • Course fees
  • Linguistic support
  • Preparatory visits
  • Inclusion support
  • Total

It initially contains only budget information based on Organisation details and activity information entered in previous steps, but it it is updated as information is added in the budget screens, as described below.

View Budget summary

 

2.2. View Budget Details

The Budget details include information per Activity type and total for:

  • Individual support for participants
  • Individual support for accompanying persons
  • Standard travel
  • Inclusion support for participants
  • Inclusion support for organisations

View Budget details

 

3. Complete budget information

3.1. Organisational Support

In the content menu select Organisational Support in the Budget section.

Organisational support covers various costs directly linked to the implementation of mobility activities and not covered by other cost categories.

Organisation support grant is calculated automatically for each mobility flow based on activity type, countries involved and number of participants.

The Organisational support screen displays the rates and the calculation grant for each mobility flow and totals.

Organisational support

 

3.2. Travel

In the content menu select Travel in the Budget section.

Travel grant covers the return travel costs of participants and accompanying persons from their place of origin to the venue of the activity.

Travel costs are calculated per mobility flow.

Most information is prepopulated in the screen, but you must specify:

  • Sustainable means of transport (green travel) - check if applicable
  • Travel distance (from drop down box) - or exceptional costs
  • Exceptional costs amount (if this was selected)

Based on the specified information travel unit cost and travel grant is calculated.

Travel

 

3.3. Individual Support

In the content menu select Individual support in the Budget section.

Individual support covers costs of subsistence for participants and accompanying persons during the activity.

Individual support is calculated per mobility flow.

Most information is prepopulated in the screen, but you must specify:

  • number of Travel days

Based on the specified information, individual support grant for participants and accompanying persons is calculated.

Individual Support

 

3.4. Linguistic support

In the content menu, select Linguistic support in the Budget section.

Linguistic support covers the costs for providing language learning materials and training to participants who need to improve the knowledge of the language they will use to study or receive training during their activity. Linguistic support is only applicable for some activities.

You need to specify:

  • language
  • number of participants

Based on the specified information,, Linguistic support grant for participants is calculated.

Linguistic support

 

3.5. Preparatory visits

In the content menu select Preparatory visits in the Budget section.

Preparatory visits may be applicable for each mobility flow.

You need to specify:

  • Number of participants in preparatory visits - if no preparatory visit is foreseen, specify 0.

Based on the specified information Preparatory visit grant is calculated.

Preparatory visits

 

3.6. Inclusion support

In the content menu select Inclusion support in the Budget section.

Inclusion support covers various costs related to the organisation of mobility activities for participants with fewer opportunities.

Inclusion support is applicable for each mobility flow.

Inclusion support for organisations is pre-calculated based on number of participants with fewer opportunities..

You may specify for each mobility:

  • Amount for Inclusion support for participants, default is 0.
  • If > 0 then you need to add description and justification

Based on the specified information, , Inclusion support grant is calculated.

Inclusion support

 

3.7. Exceptional costs

In the content menu, select Exceptional costs in the Budget section.

Exceptional costs may be claimed for a financial guarantee, if requested by the National Agency.

To request coverage for an Exceptional costs, click the blue Add button.

You must specify:

  • Flow for which the exceptional costs are expected
  • Number of participants supported with this cost item
  • Description and justification
  • Eligible costs

Based on the specified information and the specified support rate, Exceptional costs grant is calculated.

Erroneously specified exceptional costs may be deleted by clicking the red delete button and confirm. 

Exceptional costs


Expected Outcome

  • Background section is marked complete

Complete budget KA122

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