Take note

The illustrations in the Application Forms wiki pages are for consultation purpose only and may not always reflect the latest implementation.

There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form

In the Activities section of the application form you are asked to provide information on the Mobility activities you plan to organise and the amount of EU grant that you are requesting to implement them. 

You will first define all the activities (learner mobilities, staff mobilities or other activities). Each activity may contain one or more mobility flows, detailing the planned activities, including destination country, number and type of participants, duration and number of participants with fewer opportunities, etc. 

You must also provide details about the activity content and profiles of participants, learning outcomes and the evaluation process. 

Each activity must be associated with one or more of the previously defined Project Objectives.

How to complete the Activities section in KA122 applications

For further details please refer to the steps below. 


Budget information for the activities and their mobilities must be added in the Budget section of the form.

Take note

Questions or fields may vary depending on the action type you apply for and the selected activity. Please read the onscreen information carefully to complete the relevant fields and sections.

Our example below shows how to complete this part of your application form using a Short-term projects for mobility of learners and staff in school education (KA122-SCH) application form

This page is relevant for:

  • Erasmus+ Call year 2024, Round 1
    • KA122-SCH - Short-term projects for mobility of learners and staff in school education
    • KA122-VET - Short-term projects for mobility of learners and staff in vocational education and training 
    • KA122-ADU - Short-term projects for mobility of learners and staff in adult education 

Before you start

  • The Context section must have been completed, indicating at least the project start date and duration.
  • The Participating Organisations section must have been completed, adding the Applicant organisation and, if already identified, the planned hosting organisations.
  • The Background and Project objectives sections must have been completed.



1. Open "Activities" 

Click on Activities in the Content menu. The Activities screen opens. 

When you start, the Content menu contains one section and one subsection: 

  • Activities - This is where you specify the activities you plan. The information is automatically updated with totals and a summary per activity based on the information you provide when completing the related subsections and budget for each activity.
    • Activity Type label - this title will change to the name you give to the first activity.

For each activity you add to your form, a new subsection with the activity name is added in the Content menu, under Activities.

Activities section


2. Add activities to the "List of activity types"

The activities you can add differ depending on the selected field you are applying for, and are grouped in three categories:

  • Learner mobility
  • Staff mobility
  • Other activities

Please note

A minimum of one activity must be selected, and each activity type can only be added once.

Activities are displayed as cards, which can be expanded and collapsed individually, using the dedicated down/up arrows in the upper right corner of each card or the Edit (pencil) icon (1).

In the List of activity types, the card for the first activity is already available when you open the Activities section. If necessary, additional cards can be added by clicking on the blue plus icon (+) (2) at the top of the list.

Add additional Activity

In each activity card, select the Activity type from the available drop-down list. The subsections in the Content menu are updated to reflect the selected activity types.

The remaining fields in each card will be automatically updated once detailed information and mobility flows is added in the specific subsection for each activity.

Further budget information for each activity must be provided later in the separate Budget section in the application form. 

Select activity type

Once all activities have been added and details filled in, the List of activity types will provide an overview including the updated total number of participants and accompanying persons, average duration for participants and accompanying persons as well as the Total grant requested.


3. Fill in the activity details

3.1. Select an activity in "Content menu"

Click on the desired activity title in the Content menu to open the details screen for that activity.

Complete all sections for an activity in due order, as some sections depend on answers provided in previous sections.

Incomplete activities are marked with a red dot, completed activities are marked with a green dot in the Content menu.

Select activity details

3.2. Fill in the "Mobility Flow" section

Scroll down to the Mobility flow section in the Activity details screen. 

Two tables are available. In each table, the row for the first Mobility flow is already available. If required, you can add further mobility flows by clicking on the Add button in the top right corner of the first table.

Add a new mobility flow row

For each mobility flow, fill in all details in the two tables. These include:

  • Destination Country or Sending Country - depending on selected activity type.
  • Number of participants, accompanying persons, and participants with fewer opportunities, as applicable.
  • Duration (in days) for participants and (if applicable) accompanying persons
  • Blended mobility - tick the checkbox if the mobility will take place in a blended format
  • Sustainable means of transport (green travel) - read-only in this table; if applicable, the checkbox must be ticked in the Budget section for the relevant activity. Specific rates will apply in the grant calculation. Please see the Erasmus+ Programme Guide.
  • Other types of participants, depending on the selected activity type (e.g. recent graduates, non-teaching staff, etc.)

Take note

  • Certain fields vary depending on selected activity type. Please read the onscreen information carefully to complete the relevant fields and sections.
  • You must complete at least one Mobility Flow per Activity.
  • The total number of participants for all activities and all flows are limited to 30. 
  • The duration for a mobility flow must be within the range applicable for the selected activity type.


Detailed budget information for each planned mobility flow must be added in the Budget section of the application form.

Complete flow details in table 1 - Example - Short-term learning mobility

Complete flow details in table 2 - Example - Short-term learning mobility

3.3. Fill in the "Description" 

In the Activity details screen, scroll down to the Description section for the selected activity. 

Answer all mandatory questions for the activity.

Select which project objective(s) this activity will contribute to, by checking the relevant checkboxes. The project objectives were specified in the Project objectives section of the application form.

Fill in description


4. Overview of the "List of activity types"

Once all details have been entered for all activities, you can verify the consolidated plan by clicking on Activities in the Content menu. 

If all required information is provided for all Mobility flows in an activity, the activity will be marked as complete and preceded with a green line in the Activities list, activities with missing or invalid information are marked as incomplete and preceded with a red line. 

Key figures specified in the details for the various activities, as well as the Total Grant are now shown. The values are read-only in this screen, and any changes must be made by updating the relevant activities.

Activities section and activities details complete

If all activities have been completed correctly but the Activities section is still marked as incomplete (with a red dot) in the Content menu, double-checking the activities overview may prove useful. For example, you may have added more participants than allowed for a single application.

Take note

For this action type the Activities section cannot be completed if the total number of participants for all activities and flows exceeds 30. 

Activities section with error


5. Delete an activity or flow

Take note

There must be at least one activity in your project, and at least one mobility flow for each activity. 

When deleting an activity, all data previously provided for the selected activity, as well as all related mobility flows, are also permanently removed.

When deleting a mobility flow, all data previously provided for the selected flow, is permanently removed.

To remove an activity from the list:

  1. In the List of activity types, click on the Delete icon for the activity you want to delete. 
  2. Confirm the deletion by clicking on Delete in the pop-up confirmation window.

Delete an activity

To remove a mobility flow:

  1. In the Activity details screen for the selected activity, click on the Delete icon for the relevant row in the first table.
  2. Confirm the deletion by clicking on Yes in the pop-up confirmation window.

Delete a mobility flow


6. "Go to" a subsection in the project "Budget" for an activity

In a mobility flow you can jump directly to a desired subsection of the Budget by clicking on the Go to button and selecting the desired Budget element from the drop-down list.

Navigate to budget

7. Example of a completed "Activities" section

Once you have correctly completed all sections and subsections, the section is marked with a green check in the Content menu.

Activities section complete

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