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There are two types of roles in F&T Portal:
Roles | Description |
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Primary Coordinator Contact (PCoCo) | The contact person indicated during the submission of the tender or the request to participate in eSubmission receives the role Primary Coordinator Contact (PCoCo) for the submission and, for two-step procedures or negotiated procedures, the subsequent invitation (if the organisation is invited to submit a (revised) tender). There can be only one Primary Coordinator Contact per submission/invitation. If the contact person does not have an EU Login account, a temporary EU Login account will be automatically created based on the email address indicated in the submission. The contact person will be invited by email to complete the EU Login registration. The invitation will be an automatic system message with no reference to the procedure. The user submitting the tender / request to participate (if different from the contact person) receives the role Coordinator Contact (CoCo). The PCoCo/CoCo can perform the following actions:
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The PCoCo for a submission/invitation in a procurement procedure cannot be changed through F&T Portal. Contact the contracting authority if a new PCoCo needs to be appointed. |
To learn how to add or revoke roles in the frame of two-step procedures or negotiated procedures, consult the "Manage roles in Funding & Tenders Portal" section in the Quick guide eSubmission . |
Roles | Permissions | |
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Primary Coordinator Contact (PCoCo) | The PCoCo and CoCo nominated for a framework contract (FWC) receive all FWC related notifications (e.g. invitations to reply to a request for specific contract, award notifications, invitations to sign a specific contract). They can perform the following actions in F&T Portal:
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Contract Accounting Manager (CAccMa) | Accounting Managers appointed by the LEAR have the right to create and submit invoices through F&T Portal for all the contracts of their organisation or, i f the contractor is a consortium, the contracts for which the organisation is a consortium leader. Accounting Managers can also nominate Contract Accounting Managers (CAccMa):
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Contract Legal Signatory (CLSIGN) | The organisation’s Legal Signatories for Procurement (Procurement LSIGN) appointed by the LEAR can assign a Contract Legal Signatory per framework contract or specific contract. The Contract Legal Signatory is a Procurement LSIGN assigned to a framework contract or specific contract. When assigned to a framework contract, the Contract Legal Signatory will be the only Procurement LSIGN authorised to sign any new specific contract and specific contract amendment under this framework contract except for specific contracts for which a different Contract Legal signatory has been assigned. When assigned to a specific contract, the Contract Legal Signatory will be the only Procurement LSIGN authorised to sign the specific contract and its amendments even if there is a Contract Legal Signatory assigned to the framework contract. The other Procurement LSIGNs who are not CLSIGN can still access the contract, including all specific contracts under the framework contract and assign/revoke the CLSIGN role for a framework/specific contract. Notifications related to the signature of contracts/amendments are sent only to the respective Contract Legal Signatories:
If no Contract Legal Signatories have been defined for the framework contract, the notifications are sent to all organisation's Legal Signatories for Procurement. |
The FWC Primary Coordinator Contact (PCoCo) and Coordinator Contacts (CoCos) can add other CoCos for an invitation (request for specific contract) which has the status received, ac knowledged or accepted (for closed or cancelled invitations this is no longer possible):
1 | Log in to the Funding & Tenders Portal. |
2 | Go to My Invitation(s) . |
3 | Find the request for specific contract procedure (you can use the search field on top). From the Action menu, select Manage roles: |
4 | Click the Edit roles button (if the contractor is a consortium, click the Edit roles button for the consortium leader): |
5 | Click the Add roles button. |
6 | Select the C oordinator Contact role. |
7 | Fill in the requested data (first and last name, and email address) and click OK . If the newly added CoCo does not have an EU Login account, a temporary EU Login account will be automatically created based on the indicated email address. The CoCo will be invited by email to complete the EU Login registration. The invitation will be an automatic system message with no reference to the procedure/contract. When a CoCo is added to the invitation, the PCoCo and any other CoCos defined for the FWC (and not revoked from the invitation as explained below) receive email notifications from the F&T Portal. The notifications can be found under the F&T Portal section My Notification(s) of the logged on user where the user can set up the email notification preferences. |
The FWC Coordinator Contacts (CoCos) are automatically added as CoCos for an invitation (request for specific contract).
The PCoCo and CoCos can revoke a CoCo role for any invitation which has the status received, ac knowledged or accepted (for closed or cancelled invitations this is no longer possible):
1 | Log in to the Funding & Tenders Portal. |
2 | Go to My Invitation(s) . |
3 | Find the request for specific contract (you can use the search field on top). From the Action menu, select Manage roles: |
4 | Click on Edit roles. |
5 | Click on next to the user and click on Ok to confirm. |
It is possible to assign a role at framework contract (FWC) or specific contract level:
1 | Open the My Contract(s) section in Funding & Tenders Portal |
2 | Selecting the Manage Consortium action redirects you to the My Contract (1) page (for FWCs you can also click on the title): In the Details tab (2) , the (framework or specific) contract details such as contract number, request number (if applicable), lot number (if applicable) and partners (if applicable) are displayed: |
3 | Open the Consortium tab (1) to manage the roles for this contract, by clicking the Edit roles button (2) : |
4 | Click the Add roles button. |
5 | Select the role needed. The list depends on your role:
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6 | Fill in the fields (first name, last name, email) and click Save . |
Roles at contract level can be revoked as follows:
1 | Open the My Contract(s) section in Funding & Tenders Portal. |
2 | Selecting the Manage Consortium action redirects you to the My Contract (1) page (for FWCs you can also click on the title): In the Details tab (2) , the (framework or specific) contract details such as contract number, request number (if applicable), lot number (if applicable) and partners (if applicable) are displayed: |
3 | Open the Consortium tab to manage the roles for this contract, by clicking the Edit roles button.
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4 | Click on Edit roles. |
5 | Click on next to the user and click on Ok to confirm. |