Welcome
This page explains how to manage the list of Multiplier Events in KA220 - Cooperation partnerships projects.
Multiplier Events are national and transnational conferences, seminars and other events organised with the purpose of disseminating the Project Results produced by the project. The costs incurred by an organisation participating in such multiplier events can be financially supported. Support for Multiplier Events is provided only if they stand in direct relation to the Project Results of the project. A project without grant support for Project Results cannot receive support for organising Multiplier Events.
Information
Fields may vary depending on the action type of you project. Please read the onscreen information carefully to complete the relevant fields.
The Multiplier Events section of your project can be accessed from the Content menu. The Multiplier Events screen contains a list of Multiplier Events (1), if any are available.
Multiplier Events already approved by the National Agency in their project management system will be displayed in this list, but do not contain all details. These already existing Multiplier Events must be edited in order to add the costs and number of participants.
Below the list you will find information about the Total (Calculated) and Awarded Budget (2) . The Total (Calculated) will be updated when Multiplier Events have been added or updated and can exceed the Awarded Budget.
Take note
The maximum amount allowed for all multiplier events within a project is capped at 30.000€. If a higher amount is requested, an information message will be shown below the Multiplier Events list and in the Beneficiary report, informing you of this fact.
Adding a new Multiplier Event to a project is a two step process:
To add a new Multiplier Event that was not defined in the grant agreement, click on the Create button.
Provide the required information for the event. Mandatory fields are marked with a red asterisk.
Additionally, three tick boxes (or flags) are available:
In the case where Multiplier Event is marked as Virtual event, specific fields become available, when adding the event Budget. See below for details.
Force majeure is:
An unforeseeable exceptional situation or event beyond the participant's control and not attributable to error or negligence on his/her part.
Source: Erasmus+/European Solidarity Corps programme guides 2022, Glossary
Force majeure situations can arise anywhere and at any time, and include factors such as sudden disease, accidents, death, earthquakes and other causes.
In a project, check the Force majeure flag to indicate that a project activity (i.e. mobility activity, group activity, participations, events, transnational project meetings, etc.) is considered as a case of force majeure.
When you check this flag (tick box), certain fields and grants for the activity may be affected and must be checked and/or updated.
In addition, you must fill in the additional Force majeure explanations field, describing the facts that prove the activity should be accepted as a case of force majeure.
In the Budget section of the Multiplier Event flagged as Force Majeure , the Total Grant fields for local and foreign participants become editable. These values can be adjusted. See below for details.
For Multiplier Events flagged as Force Majeure and Virtual Events, the Total Grant fields will not be editable.
Multiplier Events having an end date within 2021 or later, with the Force Majeure flag checked, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the COVID-19 affected flag set.
It is not possible to tick the Covid-19 affected box manually.
To save the event data, click on the Save button. The button will only be active when all mandatory information is provided.
A success message displays and you are returned to the list of Multiplier events. The added event is now available in the list.
Adding the event Budget is possible for newly created Multiplier Events after they have been saved as well as for the events that have been transferred from the NA project management system initially available in the list of events, if any. Click on the Edit icon from the list of Multiplier Events to access the event details and to add the budget in the Budget section of the screen.
Take note
You can only create one budget item per organisation per event.
View the Multiplier Event section and make any required changes, if needed.
Specifically Multiplier Events transferred from the NA project management system may require mandatory information to be provided and/or updated. Click on Save to save any changes.
In the Multiplier Event Budget sections a table displays. Click on the Create button to add an item to the event budget.
Provide the required information for the budget. Mandatory fields are marked with a red asterisk.
Only one organisation can be marked as Leading organisation. If a budget item with a leading organisation already exists for the event, a warning message will display.
Following information must be provided:
The Total (Calculated) for the budget is updated as per the information you provided.
Following information must be provided:
The Total (Calculated) for the budget is updated as per the information you provided.
Following information must be provided:
The Total (Calculated) for the budget is updated as per the information you provided.
Information
The Total Grant for Virtual Multiplier Events can not be higher than 5000€ at project level.
Following information must be provided:
The Total (Calculated) for the budget is updated as per the information you provided.
Information
The Total Grant for Virtual Multiplier Events can not be higher than 5000€ at project level.
Once all information regarding the budget has been added, click on the Save button.
A success message displays. The Budget list now displays the budget information entered for the event and selected organisation. You can create additional budget items for other participating organisations for the same event as explained above. Once items are added to the list, the following icons become available under the Actions column:
Once all event budgets have been added to the event, click on the Back button.
The list of Multiplier Events will display. The newly added Multiplier Event is displayed in the list. The various columns are updated as per the information you provided for the event and the event budget. The Total (Calculated) is updated as per information provided for the event(s) and their budget.
Follow the instructions above to add additional Multiplier Events to your project, if required.
Take note
The maximum amount allowed for all multiplier events within a project is capped at 30.000€. If a higher amount is requested, an information message will be shown below the Multiplier Events list and in the Beneficiary report, informing you of this fact.