This page explains how to manage the list of Multiplier Events in KA220 - Cooperation partnerships projects.

Multiplier Events are national and transnational conferences, seminars and other events organised with the purpose of disseminating the Project Results produced by the project. The costs incurred by an organisation participating in such multiplier events can be financially supported. Support for Multiplier Events is provided only if they stand in direct relation to the Project Results of the project. A project without grant support for Project Results cannot receive support for organising Multiplier Events.

This page is relevant for:

Erasmus+, Call 2021
- KA220 - Cooperation partnerships in adult education, higher education, school education, vocational education and training and youth

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Prerequisites

Only the contact persons of the beneficiary and partner organisations with edit rights on the project are able to perform these actions.
A grant agreement has been signed for the project and is visible in Beneficiary module.
To update the project it must have the status Project Ongoing.

Steps

The "Multiplier Events" section

The Multiplier Events section of your project can be accessed from the Content menu. The Multiplier Events screen contains a list of Multiplier Events (1), if any are available.

Multiplier Events already approved by the National Agency in their project management system will be displayed in this list, but do not contain all details. These already existing Multiplier Events must be edited in order to add the costs and number of participants.

Below the list you will find information about the Total (Calculated) and Awarded Budget (2) . The Total (Calculated) will be updated when Multiplier Events have been added or updated and can exceed the Awarded Budget.

Access Multiplier Events in the project

The maximum amount allowed for all multiplier events within a project is capped at 30.000€. If a higher amount is requested, an information message will be shown below the Multiplier Events list and in the Beneficiary report, informing you of this fact.

Maximum amount warning message

Click on the "Create" button to add a Multiplier Event

Adding a new Multiplier Event to a project is a two step process:

Create the Multiplier Event and provide the event details
Create the event Budget

To add a new Multiplier Event that was not defined in the grant agreement, click on the Create button.

Click on Create to add a new event

Provide the required information

Provide the required information for the event. Mandatory fields are marked with a red asterisk.

Basics

Event Identification - drop-down list to select from pre-defined values ranging from E1 to E999; Event ID must be unique inside the project
Event Title - free text field to add the title of the event
Start and End Date - use the calendar picker to add the start and end date of the event; dates must be within the project duration
Country of Venue - drop-down list to select the country where the event takes place; list contains all programme and partner countries regardless of the participating organisations
Description - provide a detailed description of the event
Project Results Covered - drop-down list to select the Project Results covered by the event; at least one option must be selected

Additionally, three tick boxes (or flags) are available:

Virtual Event
Force Majeure and
Covid-19 affected

Provide the required information for the event

Virtual event

In the case where Multiplier Event is marked as Virtual event, specific fields become available, when adding the event Budget. See below for details.

Virtual event flag

Force Majeure

In the Budget section of the Multiplier Event flagged as Force Majeure , the Total Grant fields for local and foreign participants become editable. These values can be adjusted. See below for details.

For Multiplier Events flagged as Force Majeure and Virtual Events, the Total Grant fields will not be editable.

Force Majeure flag

Covid-19 affected

Multiplier Events having an end date within 2021 or later, with the Force Majeure flag checked, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the COVID-19 affected flag set.

It is not possible to tick the Covid-19 affected box manually.

COVID-19 affected flag

Click on "Save"

To save the event data, click on the Save button. The button will only be active when all mandatory information is provided.

Click on Save

Multiplier Event added to the project

A success message displays and you are returned to the list of Multiplier events. The added event is now available in the list.

Multiplier Event added to the project

Create the event "Budget"

Adding the event Budget is possible for newly created Multiplier Events after they have been saved as well as for the events that have been transferred from the NA project management system initially available in the list of events, if any. Click on the Edit icon from the list of Multiplier Events to access the event details and to add the budget in the Budget section of the screen.

You can only create one budget item per organisation per event.

Click on Edit

Update event information, if required

View the Multiplier Event section and make any required changes, if needed.

Specifically Multiplier Events transferred from the NA project management system may require mandatory information to be provided and/or updated. Click on Save to save any changes.

Click on the "Create" button

In the Multiplier Event Budget sections a table displays. Click on the Create button to add an item to the event budget.

Click on the Create button