Welcome
This page explains the specific functionality available for projects carried out under key action ESC31 - Solidarity Projects.
Important
The term organisation used in the documentation below can also refer to a group of young persons who applied for and received a grant for a solidarity project in their own name rather than via a public/private body.
Relevant for...
1. Details
The Details tab provides general information about the project. Please see MT+ Project Details for further details.
2. Organisations
The Organisations tab displays basic information about the beneficiary organisation. This information is transferred from the National Agency management system. If changes are required, please update in the Organisation Registration system and inform your National Agency.
- Click on the view icon in the side menu to open the Organisation Details screen, where you can find additional information on the organisation.
Click on the number of contact persons for the organisation to open the Contacts tab, where you can manage their details.
Unlike other European Solidarity Corps key actions, ESC31 - Solidarity Projects only allows one organisation to be involved in a project. Therefore the option to add partner organisations is not available.
3. Contacts
The Contacts tab allows users with appropriate permissions to manage the contact persons for the organisation implementing the project.
Please see ESC MT+ How to manage contacts for further details.
4. Participants
The Participants tab allows you to list the young persons involved in the solidarity project.
Projects carried out under ESC31 - Solidarity Projects key action must include at least five (5) participants.
All participants to the project must be legal residents in the country of the beneficiary organisation and must have first registered in the European Solidarity Corps Portal to obtain a Participant Registration Number (PRN).
Note: The participant details changed in European Solidarity Corps can be updated until the Final report is generated. After the report is generated the data is frozen. If any of the participants details are changed a message will be displayed to informing you that new participant data has been received. In this case the beneficiary report should be released and the participant details updated. Likewise if there are additional participant details to be added, the final report should be released.
4.1. Add participants
If no participants have been added to the project, the Participants list is empty.
- Click the +Create button to open the participant details screen.
- Enter the participant's PRN to retrieve their personal information from the European Youth Portal.
- Click on the respective drop-down lists to select whether the person is a participant with special needs and/or a participant with fewer opportunities.
- Click Save.
The participant's details will appear in the participant list.
4.2. List of participants
- Once the list is populated, the search field can be used to search for any participants in the list.
- When you select the participant record, the following options become available:
- View: Opens the participant's details in view mode. No changes can be made.
- Update: Opens the participant's details in edit mode to make adjustments. See Update participant details below for further information.
- Delete: Removes the participant from the list.
4.3. Update participant details
There are two types of details you can update for the participants listed in your project:
- For an individual participant, click update in the Selection Details section to change their status as a participant with special needs or a participant with fewer opportunities.
- For all participants at once, click update now in the top right corner to retrieve their latest personal information from the European Youth Portal. Mobility Tool+ will display a notification if this action is required.
5. Exceptional Costs
The Exceptional Costs tab allows you to list the exceptional costs incurred and/or requested during the implementation of the project.
Exceptional costs requested in your application and accepted by the National Agency will be transferred as such to Mobility Tool+, and the Description and Justification for these costs can be adjusted in Mobility Tool+. Additional costs can be requested in Mobility Tool+.
The grant approved by the National Agency for the exceptional costs guarantee is shown in the Budget screen.
Add exceptional cost.
- Click the +Create button to open the Exceptional Costs detail screen.
- Enter the requested amount in the Grant field.
- Provide a description and justification.
- The Total exceptional costs field in this screen indicates the total grant requested before the current entry.
- Click Save.
5.1. List of Exceptional Costs
The new cost entry will appear in the list.
- The total requested exceptional costs are displayed at the bottom of the list.
- The contextual menu next to each cost entry provides the following options:
- View: Opens the cost details in view mode. No changes can be made.
- Update: Opens the cost details in edit mode, allowing you to adjust the grant and the description/justification.
- Delete: Removes the cost entry from the list.
6. Budget
The Budget tab displays a break-down of the project costs. Both awarded and current calculated costs are displayed:
- Approved Budget (by National Agency) - the budget awarded in the grant agreement and transferred to Mobility Tool+ from the National Agency Management System.
- Current Budget (in Mobility Tool+) - the budget declared to date in Mobility Tool+.
- Project costs: calculated automatically based on the project duration. This amount cannot be changed in Mobility Tool+.
- Coach costs: calculated based on the the number of coaching days you request. This number can be adjusted, but must not exceed 12 days.
- Total exceptional costs guarantee: retrieved from the details you provided in the Exceptional Costs tab.
- Total Project: the total awarded and current budget, calculated as the sum of the other budget items.
7. Reports
The Reports tab allows you to draft and submit the final beneficiary report on behalf of the group of participants.
Please see MT+ How to manage final beneficiary report for further information.
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