Welcome
This page explains how to submit a Final Beneficiary Report for European Solidarity Corps projects in Mobility Tool+, using an ESC31 - Solidarity Project as example.
At the bottom of the page you have the possibility to view and download Final Beneficiary Report examples for the other European Solidarity Corps actions as a reference.
Before generating the beneficiary report, check that the project data is up to date.
When satisfied that all of the project data is up to date, click the Reports tab and start the beneficiary report by clicking the Generate Beneficiary Report button.
To access the report, click on Edit Draft.
You will notice that the Context (and Budget) section is already filled in, indicated by the green check mark.
The Context section of the report contains the same information that is displayed in the project details and cannot be edited in Mobility Tool+. Only via an formal amendment request to the National Agency information such as project dates can be changed. Once such request is processed, the data is updated in Mobility Tool+.
Click on the Project Summary tab or scroll down. Provide the required information in the available fields. You will also see the project summary information as submitted with the web application form. Those fields are greyed out and cannot be changed.
Note: The project summary will be displayed in the European Solidarity Corps dissemination platform once the Final Report is finalised in the National Agency's project management system.
Click on Participant of the Group. The previous section, the Project Summary, receives a green check mark if all fields for that section have been completed. This will be the same behaviour for the other report sections.
Fill in the Participants' Profile section. Please note, if this section is blank it means that there are no participants added to the project. In order to add participants to the report, return to the report page and click on Release report and then add participants.
Complete the section Description of the Project. In this section, you are asked to give information about the objectives and topics addressed by your project.
In this section, answer the questions about the implementation of the project.
In section Impact and dissemination provide details on impact and the dissemination of the project.
The Budget section is automatically filled in with the Budget Summary, the Project Costs, the Coach costs, the Exceptional Costs and the Project Total Amount.
This section gives a detailed overview of the amount of the EU grant related to the activities encoded so far.
It is possible to download the Declaration of Honour, to be signed and attached to the Final Report, from this section. Click the button DOWNLOAD Declaration of Honour.
Please note that according to national context, a signature may not suffice and a stamp for the organisation might be needed as well.
The Declaration of Honour and other supporting documentation can then be added by clicking Select File. Locate the files to be attached, such as the signed Declaration of Honour, and upload them to the Annexes section.
Alternatively drag and drop the files to be attached to your report in the Drop Your File(S) Here section.
At any stage it is possible to return to the report page, which saves the report as draft. Click return to report page.
While still in draft the report can be released to allow other colleagues with edit access to the project to also adjust the report. From the report tab, click on Release draft report or Continue editing draft report.
The draft version can be printed by clicking on the Print draft report link.
To preview the draft report, click the Preview draft report button. This functionality will prepare a *.pdf file for download.
Once all sections are completed, indicated by the green check next to the report sections, click on Start Submission Process.
A pop up window appears and before submission can continue, the first step is to check if the Declaration of Honour is signed and attached. Click Contains declaration of honour to activate the Next Step button.
After marking the Declaration of Honour, click the Next Step button.
Once the Data Protection Notice has been read, click Accept to continue.
A checklist appears prompting you to ensure that all necessary actions have been performed.
Check the items. Click the Not Done button to confirm. It will change to Done. Once all items are marked Done, click the Next Step button to continue.
To finish, click the Submit Beneficiary Report button. The project is now locked and no more changes are possible.
Once the submission is complete, the report status changes to Submitted.
You can also download a pdf copy of the submitted report by clicking Download Beneficiary Report. The Show Log button opens the report log, providing an overview of all actions taken from Draft report creation until Submission.
Call Year | European Solidarity Corps Action | Final Beneficiary Report Example |
2018 | ESC11 - Volunteering Projects | |
2018 | ESC13 - Volunteering Partnerships Annual | |
2018 | ESC21 - Traineeship and Job | |
2018 | ESC31 - Solidarity Projects | 2018_ESC31_FinalReport_Example.pdf |