The project contact as indicated in the application form will automatically receive an email when the project is created in the Mobility Tool+. The projects preferred contact can create additional contacts for the applicant organisation and for partner organisations.
|2018 onward||European Solidarity Corps|
ESC11 - Volunteering Projects
ESC12 - Volunteering Partnerships
ESC13 - Volunteering Partnerships Annual
ESC21 - Traineeship and Jobs
ESC31 - Solidarity Projects
In Mobility Tool+, click on the Contacts tab. The full list of project contacts is displayed. If the project is new, only the applicant organisation contacts as provided in the Web Application Form are available.
On top of the contact list you can filter the contacts by organisation, using the available drop-down. Only contacts for the selected organisation will then be displayed in the list.
Note: For ESC31 projects, only the applicant organisation is displayed in the drop-down list, as this key action only allows one organisation per project.
To add a new contact for an organisation click on the +Create button.
The Contact Details screen opens. All mandatory fields are indicated with the message value required in an orange box. The values cannot be saved button is inactive. It will change to Save once all mandatory information was provided.
Select the organisation for which you want to enter the contact details from the drop-down list. Applicant and Partner organisations of the project are displayed.
Should the organisation for which you want to add a contact not be visible, you have to create it first. See ESC MT+ Manage organisations.
After you selected the organisation, continue to provide all required details, such as Name, Surname, Title and more.
You have two check boxes available to indicate the role of the contact for the specific organisation of which the Legal Contact box is inactive.
Depending on the organisation, you can select the Access to Project type for a contact. Click the specific radio button to allow Edit Access, View Access or No Access to the project details in Mobility Tool+.
A contact person with edit access has all rights to update the project. The beneficiary remains responsible of granting edit access to users.
Click on Same as Organisation to copy the organisation address and phone details to the contact persons details. If the address for the contact is different than the organisation one you can fill in the details manually.
Once all information is entered, click the Save button to save the newly created contact. The list of contacts will open again and the new contact is displayed.
Click on the pencil icon to edit a contact.
Project contacts can also be updated in Mobility Tool+ after project finalisation by the National Agency. The new contact person will be able to view the details of the project.
Click on the bin icon to delete a contact. Confirm the deletion if you want to go ahead.
The legal representative cannot be deleted.
In the list of organisations (accessible via the Organisations tab) you have a column available displaying a small icon indicating how many contacts are registered for each organisation. Clicking on this icon will bring you directly to the contact list for the specific organisation.
Note: If the column Contacts is not displayed in the list view, you can add it. See Add/Remove columns in Mobility Tool+.