Welcome
This page provides an overview on how to download submitted Participant Reports for a project in the Beneficiary module.
After the participants fill in and submit the report, the beneficiary can download the responses provided, either individually, for each participant, or in bulk, in XLSX format or in PDF format. Both options are explained on this page.
Participant report information in a project can be viewed from:
- For Erasmus+ KA1 projects, the participant report information is available from the Mobility activities section of your project, and then access the Participant Reports tab.
- For ESC30-SOL - Solidarity Projects you must access the Participants section in the project, and then access the Participant Reports tab.
- For ESC51-VTJ - Volunteering Projects, you must access the Participations section in the project, and then access the Participant Reports tab.
The illustrations on this page are based on examples from Erasmus+ KA1 projects.
For general information on how the participant report is managed, please see the page Manage participant reports in projects.
Information
Fields may vary depending on the action type of you project. Please read the onscreen information carefully to complete the relevant fields.
Steps
1. Download a single report from the mobility activity/participation details
1.1. Click on "Mobility Activities" in the Content menu to view the list of mobilities
1.2. Identify the participant whose Report status is "Participant report submitted" and click on the "Edit" or "View" button
Only reports in status Participant report submitted can be exported. See Participant Report statuses for additional details.
1.3. Go to the "Participant Report" section and download the individual participant report
For better view, you can collapse the other sections, by clicking on the section title or the arrow on the right.
In the Participant screen, go to the Participant Report section.
Here, you can view the current status of the participant report and download it:
- in XLSX format: click on the Answers button
- in PDF format: click on the Report button
Follow the onscreen instructions to download the file.
Nothing will be displayed in the Participant report section if the participant was not sent a request to submit a survey.
2. Download a single report from the "Participant Reports" tab
2.1. Click on "Mobility activities" in the Content menu and select the "Participant reports" tab
2.2. In the List of Participant reports, select the report with the status "Survey submitted"
The List of Participant reports will display the list of all the participants who are supposed to submit a participant report. Choose the ones for which the status column indicates Participant report submitted.
For more information, see Participant Report statuses.
2.3. Click one of the download buttons to retrieve the individual participant reports
Once you click on a Participant report in the list, a new section will be displayed on the right-hand side of the screen - the Participant Report panel.
Here, you can view the current status of the individual participant report and download it:
- in XLSX format: click on the Answers button
- in PDF format: click on the Report button
The downloaded file will contain the submitted report in the specific format.
3. Download all submitted reports from the "Participant Reports" tab
You can also download all the submitted participant reports, in a zip archive.
- in XLSX format: click on the Submitted answers button
- in PDF format: click on the Submitted reports button
Follow the onscreen instructions to download the file. The downloaded file will contain all the participant reports submitted for the project. If no submitted reports are available, the downloaded zip archive will be empty.
The buttons allowing you to download the participant reports in bulk will be available at all times, regardless of what you have selected in the List of Participant reports.
Related Articles
Overview
Content Tools
Apps
