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Once individuals have participated in an Erasmus+ mobility project and submitted their feedback on the experience in the participant report, for KA131-HED and KA171-HED participants in activities of type Student mobility for studies, the next step is to fill in the Report On Recognition.
The purpose of the Report On Recognition is to report on the recognition of the mobility period abroad. The survey assesses the quality of the recognition provided upon their return to the sending institution. The Report On Recognition is completed online in EU Survey and is offered in various languages.
The participant receives an email notification with a dedicated link to the survey. The survey can be saved as a draft for later and after submission, the participant can download a PDF version of the report, but cannot edit the form again. There is no deadline for submitting a Report on Recognition.
The email request is automatically triggered by Beneficiary module 45 days after the end date of the mobility is reached. It is only relevant for KA131-HED and KA171-HED projects for mobilities in Student mobility for studies where the participant replied "No" to the question "Is the recognition process for your mobility period finalised?" in the normal Participant Report.
The final beneficiary report will include a section using answers to questions from the standard Participant Reports and from the Reports On Recognition that were submitted by the time of the final beneficiary report submission. The participant Report On Recognition can be completed any time after the recognition process is finalised.
The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.
Accessing "Report on Recognition" information in a project
For KA131-HED and KA171-HED projects, Report On Recognition information is available in the mobility activity details from the Mobility activities section of your project. See the pages and Mobility activities in KA131 Higher Education projects and Mobility activities in KA171-HED projects for details.
For mobility activities of type Student mobility for studies, the Mobility activity details will contain the specific Report On Recognition section. The Report On Recognition section is, where displayed, initially empty.
When a participant in the mobility activity is required to fill in this report, the section will display a table, containing the relevant information on, for example, the status of the report, action taken (ready to be sent, sent,...) and more. Participants required to fill in this report will receive an email notification.
Monitoring and statuses
It is possible to check the Report On Recognition information from the moment the initial invitation to complete the report was sent to the participant. The following information will be available:
- Request ID - system generated unique ID
- Status - Status of the report
- Log Date - Date and time the automatic invitation e-mail was sent, date and time the manual reminder is sent, date and time the report is first accessed in EU Survey, and date and time the participant submits the report
- Description of the Action
- Depending on the report status, action buttons to allow, for example to Download report or Resend invitation.
Any of the above information may be displayed multiple times, if more than one invitation to complete the report was sent.
Possible statuses of participant reports:
- Recognition report waiting to be sent - if the mobility activity end date is lower than the actual date
- Ready - invitation e-mail ready to be sent
- Requested - invitation e-mail sent
- Undelivered - invitation e-mail was not sent
- Error - there was a technical error in the process
- Prefilling - participant report prefilled by the system
- Submitted - participant report submitted by user
The notification e-mails
The notification e-mail sent to the participant will contain a link to the survey that never expires as well as information on the mobility activity, such as mobility type and sending and receiving organisation information. Only participants in Student mobilities for studies who replied "No" to the question "Is the recognition process for your mobility period finalised?" in the normal Participant Report will receive this email.
The mobility activity must be in status Complete in Beneficiary module.
See the page Notifications to project contacts for an example email.
Automatic invitations
For a Report On Recognition, an automatic invitation to complete it is sent 45 calendar days after the reference date. The reference date is the end date of the mobility activity or the end date of the virtual component of the mobility activity, whichever is later.
The mobility activity must be in status Complete in Beneficiary module.
Sending manual reminders
It is possible to send reminders to participants to complete the report manually. The option to send a manual reminder is only available after the automatic invitation was sent.
In the mobility activity details, check that the report has not yet been received and check the date and time of the last automatic invitation or reminder.
At the earliest, a manual reminder can be sent 24 hours after the invitation was sent.
Click on the Resend invitation button to send a reminder e-mail to the participant to complete the Report On Recognition in EU Survey. There is no deadline for submitting a Report on Recognition.
Download a Report On Recognition
Access the Participant Report subsection and click on the arrow > to view the details. Check if the status of the participant report is Survey Submitted.
The Download report button will be active. Click on it to download the report as a PDF file.
Report templates
| Call | KA | Report template |
|---|---|---|
| 2021 | KA131-HED - Mobility of higher education students and staff supported by internal policy funds | |
| 2022 | KA131-HED - Mobility of higher education students and staff supported by internal policy funds | |
| KA171-HED - Mobility of higher education students and staff supported by external policy funds | ||
| 2023 | KA131-HED - Mobility of higher education students and staff supported by internal policy funds | |
| KA171-HED - Mobility of higher education students and staff supported by external policy funds |
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