1. Click on "Project Details" 

Click on Project Details in the Content menu. The Project Details screen opens, displaying an empty activity row.

The Content menu displays a subsection for the first Activity. The red dot indicates that the activity details are not complete.

You may have to use the scroll bar at the bottom of tables or the browser window to access all available information on the screen. To gain additional space on your screen you can also close the Content menu using the arrow icon < or work in Full screen mode. See How to complete the application form for details. 

2. Add an activity

In the Project Details screen, fill in the details for the first activity (ID A1) and provide the following:

• Activity title
• Number of participants with fewer opportunities (maximum 5 per activity)
• Granted duration for participants with fewer opportunities (in days - maximum 30 days per activity)
• Number of accompanying person(s) (maximum 10 per activity)
• Granted duration for accompanying persons (in days - this duration cannot exceed the duration for participants with fewer opportunities)

The calculated Total grant (EUR) for this activity is then displayed.

The Content menu will update and display the activity title.

2.1. Add additional activities

If you plan more than one activity in your project, click on the Add an activity button. A new empty row is added for each new activity.

Fill in the details for each added activity as described above.

The Content menu will update to display all the added activities, as subsections under Project Details.

At this stage, all activities in the Content menu are marked as complete, with a green dot. Budget details can be updated and additional costs can be requested if applicable, as explained under Review and add (if applicable) activity budget details.

3. Optionally, provide a short summary of the planned activities

If applicable, provide further information about the activities in the available field at the bottom of the activity list.

4. Review and add (if applicable) budget details per activity

4.1. Open the budget details for an activity

There are two ways to access the budget details for a selected activity:

1. Click on the activity title in the Content menu or
2. Click the Edit (pencil) icon for the activity in the Project details screen. 

The following subsections are available:

• Budget summary
• Travel pass
• Organisational support
• Individual support
• Inclusion support for organisation
• Inclusion support for participants
• Expensive travel costs
• Visa and visa-related costs, vaccinations, medical certificates and other miscellaneous costs
• Reservation costs

Each subsection is described below.

4.2. Budget summary

At the top of the details section the Budget summary for the selected activity is displayed and is read-only.

At first it displays the calculated grants requested based on the general information provided for the activity. This will update dynamically as further details are added in the following subsections.

4.3. Travel Pass

In this section you will view the travel pass amount for participants with fewer opportunities and accompanying persons, as well as the Total travel pass amount.

If you have participants arriving from locations that are not connected to the European continental train network and require other transport means to reach the country of the mobility activity, select Yes in the Travel costs for remote travellers drop-down box and fill in the section below.

4.3.1. Travel cost for remote travellers 

This subsection is only available if you have selected Yes in the Travel costs for remote travellers drop-down box.

For each person / group that requires remote travelling, fill in the details:

• Select if this is Green travel 
• Select the travel distance in the Distance Band drop-down box
• Select the number of participants that require this type of travel - the number specified originally in the activity details is displayed by default, but it can be changed
• Provide a Description and justification

The Grant per Participant and the total travel cost for the persons requiring remote travel are calculated automatically and displayed. 

If your require to add different types of travel and distance bands for different participants, click on the Add Travel cost button to add a new empty row, and fill in the details as shown above.

You can remove a travel cost request by clicking the red X to the right of the travel cost details.

4.4. Organisational support

The Organisational support budget information is automatically updated when the number of participants with fewer opportunities are added to the activity. The figures cannot be changed here, but the number of participants with fewer opportunities can be modified in the activity section, as described above.

4.5. Individual support

The Individual support budget information is automatically updated when number of participants are added/updated for the activity.

The number of participants and accompanying requiring individual support defaults to all participants for the selected activity, but can be changed here.

4.6. Inclusion support for organisation

The Inclusion support for organisation budget information is automatically updated when the number of participants with fewer opportunities are added to the activity. The figures cannot be changed here, but the number of participants with fewer opportunities can be modified in the activity section, as described above.

4.7. Inclusion support for participants

To request inclusion support for participants click the Add inclusion support button, then provide the number of participants requiring support, the total amount requested and a justification. - check if 100% of cost is 

4.8. Exceptional costs

If any participants require coverage of exceptional costs, such costs can be specified in this subsection. 

To do so:

• Click on the Add exceptional cost button.
• A new empty line is added. Select the Exceptional cost type from the drop-down list and fill in the remaining fields. The Requested grant (EUR) is calculated automatically and displayed.

You can select between the following cost types and each cost type can be added more than once using the Add exceptional cost button:

• Exceptional costs for expensive travel
• Exceptional costs for visa and other entry requirements
• Reservation costs

In our example, all types of costs have been added.

4.9. Review The "Budget summary" of the activity

The Budget summary has been updated automatically to include the new cost types specified.

5. Update an activity 

To update the title of an activity or number of participants, access the Project Details section and make the changes in the table as required.

5.1. Update budget details for an activity 

To update the budget details for an activity, select the activity in the content menu and update the relevant section(s) as described in Activity Details.

6. Delete an activity

To delete an activity from the list, access the Project Details screen in the Content Menu. 

Click on the Delete (X) button for the activity to remove. Confirm the deletion by clicking on YES in the pop-up window.