Welcome
In the Project Details section of the application form you are asked to provide information on the foreseen activities for your project, including the amount of EU grant that you are requesting to implement them.
This action supports organisations and informal groups of young people to carry out projects allowing young people with fewer opportunities to participate in DiscoverEU on equal footing with their peers. The action offers young persons with fewer opportunities who are at least 18 years old a chance to have a short-term individual or group experience travelling across Europe by rail or other modes of transport where necessary.
At project details level you will first define the planned activities. In the activity details you will define the Number of participants with fewer opportunities and accompanying persons, as well as the activity duration and a short description of the activity.
For each activity you must then detail the planned costs, including travel pass and travel costs for remote travellers, individual support and inclusion support for participants, as well as exceptional costs if applicable. The Budget Summary for each activity provides an overview of the planned costs and the requested EU grant.
Take note
- The number of activities you want to specify for the selected project depends on your organisation needs and expectations. A minimum of one activity must be added. The maximum number of activities for the selected type of project may be limited.
- Participants must be at least 18 years old at the start date of the project.
- There can be maximum two accompanying persons per participant with fewer opportunities.
You might have to use the scroll bar(s) to access all available information in the sections and subsections. Move between sections and subsections by clicking on them in the Content menu or use the arrow button ( > ) to move to the next section.
To gain additional space on your screen you can also close the Content menu using the collapse menu icon ( < ) or work in Full screen mode.
See How to complete the application form for details.
Information
Questions or fields may vary depending on the action you apply for. Please read the onscreen information carefully to complete the relevant fields and sections.
Take note
Questions or fields may vary depending on the action you apply for. Please read the onscreen information carefully to complete the relevant fields and sections.
Before you start
- You must have completed the sections Context, Participating Organisations and Project Rationale in your application form
Steps
1. Open "Project Details"
Click on Project Details in the Content menu. The Project Details screen opens, displaying an empty activity row.
The Content menu displays a subsection for the first Activity. The red dot indicates that the activity details are not complete.
Information
At least one activity must be added to your application. The number of activities you want to specify for the selected project depends on the needs and expectations of your organisation.
2. Add activities
In the Project Details screen, the row for the first mandatory activity is already available.
If you plan more than one activity in your project, click on the Add an activity button. A new empty row is added for each new activity, and each activity will have a unique, incremental ID.
3. Fill in the key details for each activity
Provide the following details for each activity in the section:
- Activity title
- Number of participants with fewer opportunities - maximum 5 per activity
- Granted duration for participants with fewer opportunities - in days, maximum 30 days per activity
- Number of accompanying person(s) - maximum 2 per participant)
- Granted duration for accompanying persons - in days, this duration cannot exceed the duration for participants with fewer opportunities)
The calculated Total grant (EUR) for each activity is then displayed.
The Content menu will update to display all the added activities, as subsections under Project Details.
At this stage, all activities in the Content menu are marked as complete, with a green dot. Budget details can be updated and additional costs can be requested if applicable, as explained under Review and add (if applicable) activity budget details.
4. Optionally, provide a short summary of the planned activities
If applicable, provide further information about the activities in the available field at the bottom of the activity list.
5. Review and add (if applicable) budget details per activity
5.1. Open the budget details for an activity
There are two ways to access the budget details for a selected activity:
- Click on the activity title in the Content menu or
- Click the Edit (pencil) icon for the activity in the Project details screen.
The following subsections are available:
- Budget summary
- Travel pass
- Organisational support
- Individual support
- Inclusion support for organisation
- Inclusion support for participants
- Exceptional costs (if applicable)
- Exceptional costs for expensive travel
- Exceptional costs for visa and other entry requirements (for example costs of vaccinations, medical certificates and other miscellaneous costs)
- Reservation costs
Each subsection is described below.
5.2. Review the "Budget summary"
At the top of the details section the Budget summary for the selected activity is displayed and is read-only.
At first it displays the calculated grants requested based on the general information provided for the activity. This will update dynamically as further details are added in the following subsections.
5.3. Travel Pass
In this section you will view the travel pass amount for participants with fewer opportunities and accompanying persons, as well as the Total travel pass amount.
If you have participants arriving from locations that are not connected to the European continental train network and require other transport means to reach the country of the mobility activity, select Yes in the Travel costs for remote travellers drop-down box and fill in the section below.
5.3.1. Travel cost for remote travellers
This subsection is only available if you have selected Yes in the Travel costs for remote travellers (1) drop-down box.
For each person / group that requires remote travelling, click the Add travel costs button (2), then fill in the details in the available row (3):
- Select if Green travel will be used
- Select the travel distance in the Distance Band drop-down box
- Select the number of participants and accompanying persons that require this type of travel - the number specified originally in the activity details is displayed by default, but it can be changed
- Provide a Description and justification
The Grant per Participant and the total travel costs for the persons requiring remote travel are calculated automatically and displayed.
If your require to add different types of travel and distance bands for different participants, it is recommended to fill in a separate rows for each specific travel scenario.
You can remove a travel cost request by clicking the red X to the right of the travel cost details.
5.4. Organisational support
The Organisational support budget information is automatically updated when the number of participants with fewer opportunities are added to the activity. The figures cannot be changed here, but the number of participants with fewer opportunities can be modified in the activity section, as described above.
5.5. Individual support
The Individual support budget information is automatically updated when number of participants are added/updated for the activity.
The number of participants and accompanying requiring individual support defaults to all participants for the selected activity, but can be changed here.
5.6. Inclusion support for organisation
The Inclusion support for organisation budget information is automatically updated when the number of participants with fewer opportunities are added to the activity. The figures cannot be changed here, but the number of participants with fewer opportunities can be modified in the activity section, as described above.
5.7. Inclusion support for participants
To request inclusion support for participants click the Add inclusion support button, then provide the number of participants requiring support, the amount requested and a justification. The Total grant for inclusion support for participants is calculated automatically and displayed.
5.8. Exceptional costs
If any participants require coverage of exceptional costs, such costs can be specified in this subsection.
To do so:
- Click on the Add exceptional cost button.
- A new empty line is added. Select the Exceptional cost type from the drop-down list and fill in the remaining fields. The Requested grant (EUR) is calculated automatically and displayed.
You can select between the following cost types and each cost type can be added more than once using the Add exceptional cost button:
- Exceptional costs for expensive travel
- Exceptional costs for visa and other entry requirements
- Reservation costs
In our example, all types of costs have been added.
5.9. Review The "Budget summary" of the activity
The Budget summary has been updated automatically to include the new cost types specified.
6. Update an activity
To update the title of an activity or number of participants, access the Project Details section and make the changes in the table as required.
Take note
Changes to an activity may result in previously completed subsections of the same activity being marked as incomplete. In such case, you must check the marked subsection and update it accordingly.
6.1. Update budget details for an activity
To update the budget details for an activity, select the activity in the content menu and update the relevant section(s) as described in Activity Details.
7. Delete an activity
To delete an activity from the list, access the Project Details screen in the Content Menu.
Click on the Delete (X) button for the activity to remove. Confirm the deletion by clicking on YES in the pop-up window.
Deleting an activity will remove all entered data for the selected activity in all subsections.
8. Example of a completed "Activities" section
Once you have correctly completed all sections and subsections, the section is marked with a green check.
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