Welcome
Take note
The illustrations in the Application Forms wiki pages are for consultation purpose only and may not always reflect the latest implementation.
There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form.
In the Activities section of the application form you are asked to provide details about the mobility activities you plan to organise and the amount of EU grant you are requesting to implement them.
Information
Questions or fields may vary depending on the action you apply for. Please read the onscreen information carefully to complete the relevant fields and sections.
Click on Activities in the Content menu. The Activities screen opens, where you will see an overview of the requested grant and number of participants for each region you specified in the Regional Partnerships section.
In the Content menu there is a subsection for each region and country you added in the Regional Partnerships section. As you add activities, a set of subsections will be added for each country and activity. Each section is marked with a red dot if there are no flows for an activity or if there is other missing mandatory information in that section. The sections will be preceded with a green dot when all mandatory information is filled in.
You might have to use the scroll bar at the bottom of tables or browser window to access all available information on the screens. To gain additional space on your screen you can also close the Content menu using the arrow icon < or work in full screen mode. See How to complete the application form for details.
In KA171-HED application forms, activities are added at regional level. Two activity categories are available:
Each activity category can only be added once for the same country.
Later during the project implementation, you will be able to specify the activity type (studies/ traineeship/ teaching/ training).
To add the first activity in each region, do the following:
The Content menu is updated and displays:
For each additional activity that you want to add for the same region click on the Add an activity button at the bottom of the region overview screen. A new empty row is added. Fill it in by selecting the Country and the Activity category from the respective drop-down lists.
Click on List of flows for the specific country and activity category. This will open the flow overview screen, where you will see the activity summary and the flows, as you add them.
For each flow you wish to add to the activity, click on the Add flow button at the bottom of the screen.
In our example, we have selected to add a flow to List of flows Algeria/Learner mobility:
The flow is added as a card, with the key details to be displayed in the card header, after you fill in the required information.
The Flow number / Flow ID are generated automatically and assigned incrementally to the flows created per region.
Fill in the flow details. The mandatory fields are marked with a red asterisk (*). Certain fields are updated automatically based on the information you provide, and cannot be modified manually. These include the countries of origin/destination, certain duration fields and all grant fields.
Take note
The fields to fill in and the applicable rules and restrictions differ based on the selected region and activity category. Please read the onscreen information carefully when filling in the flow details.
Here is an example of an outgoing flow for a Learner mobility activity for the South-Mediterranean region. Note that the flow header has also been updated.
Here is an example of an incoming flow for a Staff mobility activity for the Western Balkans region.
In the Content menu click on the List of flows for a selected country and activity category for an overview of:
If all details have been added, the flow cards and the activity card are preceded by a green line. If there are incomplete flows, those flows as well as the activity summary card are marked with a red line. This is also reflected in the Content menu.
In the List of flows for a selected activity category and country, click on the Edit icon next to the desired flow. The flow details are displayed, and you can make the desired changes. The duration and grant fields will be updated accordingly.
In the List of flows for a selected activity category and country, click on the Delete (X) icon next to the desired flow to delete it. Confirm the deletion by clicking on YES in the pop-up window.
Click on Activities in the Content menu for a high-level overview.
Click on the Region name in the Content menu for an overview of the activities for a single region.
Click on the Country name in the Content menu for an overview of the activities for a specific country.
Click on a Region name in the Content menu to update the country or the activity category for a specific activity.
Take note
Changes to an activity will affect previously completed flows in that activity and will result in the activity and flows being marked incomplete. In such cases, you have to check and update the flows accordingly.
To delete an activity from the list, click on the applicable Region name in the Content menu.
Click on the Delete (X) icon for the activity to remove. Confirm the deletion by clicking on YES in the pop-up window.
Take note
Deleting an activity will remove all entered data for the selected activity in all subsections.
Once you have correctly completed all sections and subsections, the section is marked with a green check.