Welcome
Take note
The illustrations in the Application Forms wiki pages are for consultation purpose only and may not always reflect the latest implementation.
There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form.
In the Activities section of the application form you are asked to provide details about the mobility activities you plan to organise and the amount of EU grant you are requesting to implement them.
Activities must be planned for each region defined in the Regional Partnership section of the application.
You will first define the countries involved and activity categories (staff mobility or learner mobility) per region.
Each activity may contain one or more mobility flows, detailing the planned activities, including incoming or outgoing visit, number of participants, travel distance and time, and duration.
The individual support grant, top-up for fewer opportunities and travel grant are calculated for each flow based on the provided information.
Cumulative figures per region (total grant and total number of participants) are available after completion.
The Budget Summary section of the application provides an overview of the planned costs and the requested amount of EU grant.
For further details please refer to the detailed steps description below.
You might have to use the scroll bar(s) to access all available information in the sections and subsections. Move between sections and subsections by clicking on them in the Content menu or use the arrow button ( > ) to move to the next section. See How to complete the application form for details.
To gain additional space on your screen you can also close the Content menu using the collapse menu icon ( < ) or work in Full screen mode.
Information
Questions or fields may vary depending on the action you apply for. Please read the onscreen information carefully to complete the relevant fields and sections.
Click on Activities in the Content menu. The Activities screen opens, where you will see an overview of the planned activities per region and country, total number of participants and total grant.
The Content menu for the Activities section displays details about regions and countries where you plan to have activities and is updated as you add activity categories and flows.
Initially it displays:
Each subsection is marked with a red dot if it is incomplete, namely there is missing mandatory information. The sections and subsections will be preceded with a green dot when all mandatory information is filled in and the sections are complete.
Take note
If you are planning to have activities in more than one region, the sequence of regions in the Content menu and in the Activities list may be different, as the Content Menu displays the regions in the order in which they were added under Regional Partnership, while the list of Regions under Activities is sorted alphabetically.
In KA171-HED application forms, activities are added at country level. Two activity categories are available for each country:
Later, during the project implementation, you will be able to specify details about the activities you plan (studies/ traineeship/ teaching/ training).
To add an activity to a country, do the following:
If you want to add further activities for the same region click on the Add activity button. A new empty row is then added for the region.
As above fill it in by selecting the Country and the Activity category from the respective drop-down list
Please note
Each activity category can only be added once for the same country.
The Content menu is updated as you add activity categories to a country in the region and now displays:
In the Content menu click on List of flows for the specific country and activity category. This will open the flow overview screen, where you will see a card for each flow as you add them.
Flows are added as cards, with the key details displayed in the card header, after you fill in the required information.
Each Flow card can be expanded to allow the update of the flow details by clicking the down arrow to the right or the Edit icon or collapsed to have a better overview.
The first flow is mandatory and an empty card is already available, with the Flow ID 1.
To add further flows to the selected activity, click on the Add flow button. A new empty card is then added with incremented Flow ID.
Please note
Each activity must have at least one flow.
Fill in the flow details. The mandatory fields are marked with a red asterisk (*).
Certain fields are updated automatically based on the information you provide, and cannot be modified manually. These include the country of origin, country of destination, certain duration fields and all grant fields.
Specify the direction of flow (incoming - to applicant country, outgoing - to partner country), the number of participants, travel details and duration.
Take note
The fields to fill in and the applicable rules and restrictions differ based on the selected region and activity category. Please read the onscreen information carefully when filling in the flow details.
At the bottom of the page you can consult the Total duration for all participants and Total No. of Participants for all flows for the selected activity.
After you have added details to the activities and flows you can click on Activities in the Content menu for a high-level overview.
Click on the Activities with Country name in the Content menu for an overview of the activities for a specific country.
Click on an activity in the Content menu to update the country or the activity category for a specific activity.
Take note
If you change the type of activity, this will affect previously completed flows in that activity and will result in the activity and flows being marked incomplete. Check all activity details and flows and correct if needed.
To delete an activity from the list, click on List of activities for the applicable Region name in the Content menu.
Click on the Delete (X) icon for the activity to remove. Confirm the deletion by clicking on Delete in the pop-up window.
Take note
Deleting an activity will remove all entered data for the selected activity and all included flows.
At least one country / activity category must remain for each region.
To delete a flow, click on List of flows for the applicable Country/activity in the Content menu.
Click on the Delete (X) icon for the flow to remove. Confirm the deletion by clicking on Delete in the pop-up window.
Once you have correctly completed all sections and subsections, the section and all subsections are marked with a green check.