Organisation Registration Notifications for Erasmus+ and European Solidarity Corps 

Registration of organisation in Organisation Registration system

When an organisation has been successfully registered in ORS, a notification is sent to the main contact. The e-mail notification provides basic information on the Organisation.

Here is an example of the e-mail notification sent to the main contact:

Dear <first name> <Last Name>,

The Education, Youth, Sport and Culture Directorate-General thanks you for registering your organisation in our database of organisations that wish to participate in the Erasmus+ and European Solidarity Corps actions managed by National Agencies.
Your organisation has been successfully registered and the organisation´s unique identifier - Organisation ID - is E10000255.

You can now use your Organisation ID to submit an application for an accreditation or grant under the Erasmus+ or European Solidarity Corps actions managed by National Agencies.

If your organisation´s application is selected for a project then your organisation will need to be certified by the National Agency to which you have submitted your application. In this case, your organisation will have to provide supporting documents

As an authorised user, you can manage your organisation´s data and documents through the Erasmus+ and European Solidarity Corps platform.

Further information is available about what you can do as an Authorised User in the Organisation Registration system.

Other authorised users that you have indicated during the organisation registration process will receive an email message similar to this.
If you think that this email was sent to you in error, please contact the organisation directly. Erasmus+ and European Solidarity Corps platform.

To learn how we use and handle your personal data, please read our privacy statement.

Contact Person or Authorised User added to an Organisation

When a person is added to an organisation as a contact or authorised user, a notification is sent to the email of the person registered in ORS. The e-mail notification provides basic information on the Organisation as well as the user's role in ORS for this organisation.

Here is an example of the e-mail notification sent to the newly added authorised contact:

Dear <first name> <Last Name>,

<Authorised User Name> has added you as an authorised user to the Organisation Registration system of Erasmus+ and European Solidarity Corps for your organisation E10000250 - Test-org.AO.01.

As an authorised user, you can manage your organisation´s data and documents through the Erasmus+ and European Solidarity Corps platform.

Further information is available about what you can do as an Authorised User in the Organisation Registration system.

You need an EU Login account to access the system. If you do not have an EU Login account yet, please create one using your email address here. You can find more information on how to do so here.

If you think that this email was sent to you in error, please contact the organisation directly. You can search for the organisation on the Erasmus+ and European Solidarity Corps platform.

To learn how we use and handle your personal data, please read our privacy statement.

Change of organisation information

If organisation information, such as Organisation Legal name, Address, VAT, etc. is changed in ORS, an automatic notification is sent to the person who changed the details as well as to all authorised users.

Here is an example of the e-mail notification sent when organisation information has been updated:

Dear <first name> <Last Name>,

You have changed the information of organisation E10000114 - Test School Romania in the Organisation Registration system of Erasmus+ and European Solidarity Corps.

If you think that the information of organisation Test School Romania was changed by mistake or if this email was sent to you in error, please contact the Organisation directly. You can search for the Organisation on the Erasmus+ and European Solidarity Corps platform.

To learn how we use and handle your personal data, please read our privacy statement.

Upload of organisation documents in ORS

If (an updated version of) an organisation document is uploaded to ORS, a notification is sent to the person who uploaded the document, as well as to all authorised users for the organisation.

Here is an example of the e-mail notification sent if new documents have been uploaded:

Dear <first name> <Last Name>,

The following documents of organisation E10000104 - Youth Organisation France have been uploaded successfully:

- Financial Capacity.xlsx Balance Sheet
- Organisation Document.pdf Other

Other authorised users that already exist for your organisation will receive an email message similar to this.

If you think that this email was sent to you in error, please contact the organisation directly.
You can search for the organisation on the Erasmus+ and European Solidarity Corps platform.

To learn how we use and handle your personal data, please read our privacy statement.

NA requests access to manage your organisation's information

If a National Agency requests access to manage your organisation's information in ORS, an automatic e-mail is sent to the contact person and all authorised users of the organisation with the details of the request.

Here is an example of the e-mail notification sent with information on the request and how to process it:

Dear <first name> <Last Name>,

A National Agency user is requesting access to manage your organisation´s information: E10000104 - Strasbourg Youth Bridge. The National Agency is FR01 - Agence Erasmus+ France / Education et Formation.
In order to see the request and decide whether to approve or reject it, please login to the Erasmus+ and European Solidarity Corps platform, navigate to the "Organisations" tab and "My Organisations". The National Agency´s request will be visible inside the relevant organisation´s "Users" section.

If you approve the National Agency´s request, the requesting National Agency user will be able to manage your organisation´s information, authorised users and documents on your behalf through the Erasmus+ and European Solidarity Corps platform.
If you reject the National Agency´s request, nothing else will happen and the National Agency´s user will not be able to manage your organisation´s information, authorised users and documents on your behalf.

If you think that this email was sent to you in error, please contact the Organisation directly. You can search for the Organisation on the Erasmus+ and European Solidarity Corps platform.

To learn how we use and handle your personal data, please read our privacy statement.