1. Click on "Register my Organisation" 

In the Erasmus+ and European Solidarity Corps platform go to Organisations in the main menu, then click on Register My Organisations. The Prerequisites for organisation registration page opens.

1.1. Read prerequisites for the registration of an organisation

The page contains a list of prerequisites which you should read before registering any organisation.

• Why do I need to register my organisation
• What are the prerequisites for organisation registration

2. Check if your organisation exists in the Organisation Registration system

Type the name of your institution in the search box and click Search.

A Search Result list of institutions matching your search criteria is presented. Note that there may be more than one page in the list.

For further help on how to search for an institution and the use of advanced search see How to search for organisations in the Organisation Registration system.

2.1. Organisation found

If you have found your institution in the search results, you do not need to register it again. Take note of the Organisation ID (OID) from the list. This unique identifier is required for all applications to Erasmus+ or European Solidarity corps open calls.

To gain full access to the organisation details, locate the colleague who registered the organisation and request to be added as an authorised user.

2.2. Organisation not already registered

If your organisation does not appear in the list, you can start the registration process by clicking the Register a New Organisation button at the bottom of the page.

3. Sign in to be able to register your organisation

If you are not already signed in to EU Login , sign in now. 

4. Start registering the details for your organisation

The Register My Organisation application opens a blank form in the Organisation Data section. 

• Use the Content Menu to navigate through the sections of the registration form. 
  • This means you can navigate and fill in any section, in any order. 
• Upon registration, an information message will display, notifying you about the publicly available details of your organisation in the Organisation Registration System.
• We recommend that you complete the four sections in sequence, as details such as organisation telephone number and address may be reused in the following steps., 

5. Fill in the "Organisation data"

Provide the required information on your organisation, such as the legal name, business name, legal status, language, country and more. 

The available tool tips, indicated with the icon , provide additional instructions and assistance for filling in each field.

5.1. VAT number validation in Organisation Registration system

In the Organisation Registration system, enhanced verification has been introduced for the VAT field (1).

The checkbox VIES format applicable (2) is also available, allowing you to indicate whether the VAT number inserted into the VAT number field is formatted for VIES (VAT Information Exchange System) validation. VIES is an electronic means of validating VAT-identification numbers of economic operators registered in the European Union for cross border transactions on goods or services.

In ORS, the VAT number field is a free text field and VAT numbers can be inserted based on the national format. For example, the field can contain dots, spaces and/or special characters.

If you choose the VIES format applicable checkbox, the VAT number must match the formatting criteria, as an error message will appear and you will no longer be able to save your changes until the VAT number has been corrected.

Once the correct format is inserted into the field, the error message will disappear and the changes can be saved.

Depending on the selected type of organisation, the VAT number may or may not be required, for example, the VAT number is not applicable to natural persons or organisations exempted from VAT.

5.2. Complete Organisation data

After all mandatory information is entered, the Organisation data menu icon turns green and you can proceed to the Legal Address section.

5.3.  System found organisation with same legal name in your country

A warning message is displayed if you have entered an Organisation name with same legal name as an already existing in the Organisation Registration system for your country. This may be because Organisations with the same name exist in different cities, or because your organisation was already registered. 

If you see that your Organisation is already registered, please check the registration details for the existing Organisation ID. 

6. Fill in the "Legal Address"

Access the Legal address section from the Content menu and provide the required information. 

After all mandatory fields are completed, the Legal address menu icon turns green.

7. Add the "Organisation Contact Person"

7.1. Access the "Organisation Contact Person" section in the Content menu

The Organisation Contact Person screen opens. 

7.2. Provide all required information

Information such as First and Last Name, Position in the organisation and professional e-mail have to be provided. All mandatory fields are clearly marked with a red asterisk (*).

By default, the checkboxes to use the organisation phones and organisation address are not ticked. If those details are the correct ones for the Organisation Contact Person, tick the checkboxes. The relevant information will be taken over from the Organisation Data section of the registration form. If the phone numbers and/or address of the contact person are different from the information provided under Organisation Data, provide the information in the available fields. 

Once all mandatory information in this section is provided, the icon in the Content Menu changes to green. 

8. Add the first "Authorised User"

As the person registering the organisation, you are automatically designated as the first Authorised User.

At this stage of the registration process, it is not possible to add additional authorised users. However, this option becomes available after the registration form is submitted.

8.1. Access the "Users" section

The Users screen opens with an empty table where you must enter your personal details.

Your professional email address is pre-filled, as it is retrieved from your EU Login account. This email address cannot be changed.

8.2. Provide all required information

Fill in all mandatory fields. Once completed, the icon in the Content Menu will turn green, indicating that all required information has been provided.

There are two ways to record your details:

1. If you are also the contact person of the organisation, click the Copy contact person details button to quickly populate your information from the Organisation Contact Person section.
   Remember: Your professional email address cannot be replaced, as doing so would result in losing access to the organisation. If a different email is used in the Contact Person section, it will not allow you to log in as an authorised user.
2. If you are not the contact person, fill in your details manually
   1. If your phone numbers and/or address are the same as those provided under Organisation Data section, tick the Use organisation phones? and Use organisation address? checkboxes. Otherwise, fill in details in the available fields. 

In our example below, the contact person is the same as the authorised user, but the professional email addresses are different.

9. Click "Submit" to submit the data

Once all information is correctly entered in the registration form, the four sections in the Content Menu are marked with a green tick mark, a green status message is displayed and the Submit button in the top right corner is enabled. Click the Submit button to finalise the registration and submit your data.

A confirmation message is displayed as well as your newly created Organisation ID. The Organisation ID consists of 8 digits preceded by the letter "E". 

The screen changes to Edit My Organisation and the Submit button is replaced by an Update button.

A header is displayed with the main information about your organisations your screen and the status of your registration. You will notice the status has now changed from Draft to Registered and the newly created Organisation ID, as well as the Legal name of your organisation is displayed. 

The Registered status indicates that the submission was successful. It does not mean that the organisation is already certified by the National Agency.

Once you have registered your organisation, two more sections become immediately available:

• Accreditations
• Documents 

Moreover, it is now possible to add more authorised users. It is recommended that you add at least one additional authorised user.

10. The "Accreditations" section

The Accreditations section is displayed in the Content menu after registration. At this point nothing is displayed. Once your organisation is certified and accredited, this section will list all valid accreditations in relation to the decentralised actions of the Erasmus+ and European Solidarity Corps programmes.

11. The "Documents" section

Once the organisation is registered you can add documents that are needed by the National Agency to certify your organisation. Information on the documents to be uploaded can be found in the Erasmus+ and European Solidarity Corps programme guides. See the page Manage documents in the Organisation Registration system for additional information on how to upload and manage your organisation documents.

12. Notifications

The Organisation Registration system will send a notification e-mail to the person that registered the organisation and all persons that have been indicated as authorised users. This notification will include the Organisation ID, additional information and relevant links.

13. The certification status in the Organisation Registration system

The current status of the organisation is displayed to the right in the Organisation header. 

The organisation status is displayed in the Organisation Registration system after registration. Once the National Agency has certified the organisation, the organisation status will be updated in the system. 

1. Initial organisation status:
   • Registered - The organisation has been successfully registered in the Organisation Registration system and has received an OID (marked in green).
2. Organisation status after reception of organisation details in the National Agency's project management system:
   • Waiting for NA Certification - The organisation details have been received by the National Agency's project management system but has not been certified by the NA (marked in yellow).
     • For organisations in third countries not associated to the programme: if your OID status remains “Waiting for NA certification”, your registration is still valid. For International Credit Mobility applications, the NA may certify your OID, but this is not a mandatory step. A certified OID is mandatory only for participation in Cooperation Partnerships in higher education (KA220-HED).
   • Waiting for Confirmation - When an already certified organisation has been updated in the Organisation Registration system, but has not been confirmed in the National Agency's project management system (marked in yellow).
   • NA Certified - The organisation has been certified in the National Agency's project management system (marked in green). 
   • Invalidated - Organisation has been invalidated in the National Agency's project management system (marked in red).
     • Invalidated organisations cannot be edited in the Organisation Registration system.