The illustrations in the Application Forms wiki pages are for consultation purpose only and may not reflect the latest implementation.
There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form.
The My Applications screen allows you to view all of your draft and submitted applications as well as applications that other users have shared with you. If it is the first time you are accessing the application forms and have not started filling in a form, the list of applications will be empty.
Applications for Erasmus accreditation in youth (KA150) for 2021 are not available in My Applications. To view or edit these please go to My Erasmus Applications 2020.
Applications for Quality label decentralised action (ESC50-QLA) for 2021 are not available in My Applications. To view or edit these please go to My ESC Applications 2020.
In the main menu select Applications and then My Applications. The list of your applications displays.
The following are available:
A number of search and filtering options are available to assist you in finding a specific application. For full details about the general functionalities of the search filters, please see Search filter basics.
The following filters are available:
Type the exact term or combination of terms, including the correct spelling and special characters (-, @, : ). This will impact the results you obtain.
Any text you type in the Search field is added to the Selected criteria at the top of the results list and will be used for all subsequent searches unless you remove it from the selected criteria.
Type the full form ID of the application you are looking for, then click the dedicated Search icon.
Note: Entering the Form ID will reset any custom search criteria you might have set previously in the search filters.
The list of applications displays all applications available to you: submitted, unsubmitted, expired, deleted and shared ones, optionally filtered and/or sorted.
You may select whether you want to view your results in Card view (1) (default) or List view (2) using the dedicated buttons at the top of the screen.
This is the default view and displays the applications as a list of cards. Each card includes basic details about the application without having to open the form as well as an Actions button.
The following options are available to customise the card view:
a. Sort by: by default, the list is ordered by Last Modified in descending order (latest modified application at the top). To change this, click on the drop-down field and choose the desired sorting option from the list. However, your choice is not preserved if you leave the page.
b. Expand / collapse card details for all applications in the card view.
Note: You will find the same details card in the header of the application form.
By default, the details card is collapsed and displays the following details:
Click on the arrow to expand the card and view more details:
In addition the Actions button is available, providing a variety of options, depending on the state of the application form.
This view displays the applications in a table, with one application per line and details displayed in columns. In addition the Actions button is available for each item, in a separate column.
In addition to the general functionality, the following options are available in the list view:
By default, the following columns are displayed:
At any given time an Application form will have a completion status which is usually highlighted in colour on the screen. In addition, each status contains an indication (in black on the screen) of the workflow state of that application.
There is also a search filter for application status and states. Below is the list of the 3 statuses and corresponding states:
Submission Deadline and Extensions
Applications for Erasmus+ and European Solidarity Corps have a set deadline, visible on the home screen and in the header of the form. If the deadline expires, applicants will not be able to submit their applications.
An exception is made if the applicant can prove that they tried to apply before the official application deadline and were not able to do so for technical reasons. In such case the applicant must contact their National Agency.
The late application may still be considered for late submission if the following three conditions are met:
The National Agency will then decide whether to accept the late submission or not. If it is accepted, the National Agency will reopen the application and give the applicant permission to either only submit or make changes to the application before submitting it.
The new deadline for submission will be communicated by the National Agency, and the number of days left for late submission is also displayed in the My applications tab. The original call/round deadline remains displayed inside the form.
Choose the Edit option to modify a draft application. After the deadline, this option is replaced by Preview and the application details can no longer be modified.
An already submitted application may be reopened for edit until its deadline - see Reopen under Actions button.
The following options are available to open the form:
The Actions button is available to the right of each application in your list. Depending on the type of application, application state and your role following options may be available:
Below are examples of available selections depending on the status of the application: