Take note

The illustrations in the Application Forms wiki pages are for consultation purpose only and may not always reflect the latest implementation.

There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form

The Project Budget section of KA154-YOU - Youth participation activities application forms provides an overview of the calculated budget for your project and the EU grant you request. You will also be able to add additional costs in this part of your application. 

The budget information available is based on the information provided in preceding sections of your application form as well as the added cost items in this section. Our example below shows how to complete the Project Budget section in a KA154-YOU - Youth participation activities application form

Questions or fields may vary depending on the action type you apply for and the selected activity. Please read the onscreen information carefully to complete the relevant fields and sections.

This page is relevant for:

  • Erasmus+ Call year 2023
    • KA154-YOU - Youth participation activities

Before you start

  • You need to have completed all previous sections of the application form, as the budget summary provides calculations and optional sections are available based on previous information provided



1. Open "Project Budget"

Click on Project Budget in the Content menu. The Project Budget screen opens.

Access the Project Budget from the Content menu

2. Check and review the "Project Budget" information

The Project Budget screen contains the following subsections:

  • Project Costs - prefilled, for information only
  • Coaching Costs - only available if the applicant organisation is a Group of young people, requiring coaching
  • Exceptional Costs for financial guarantee - optional, only if requested by National Agency
  • Inclusion support for participants - optional

3. Review the "Project Costs"

Under Project Costs you find an overview of the calculated basic project costs based on information provided in previous sections of the form. All information is read-only.

Project Costs display

4. Complete the "Coaching Costs", if applicable

The Coaching Costs subsection is only available if you are applying for a group of young people, meaning you selected Group of young people under Type of Organisation for the applicant organisation, in the Participating Organisations in applications section of your application

Provide the Number of days needed for coaching and add a Justification in the relevant fields. The total grant is automatically calculated. 

Complete the Coaching Costs, if applicable 

5. Request funding for "Exceptional Costs for financial guarantee", if applicable

If needed, you can request funding for Exceptional Costs for a financial guarantee requested by your National Agency. 

To request funding for Exceptional costs for financial guarantee, tick The National Agency has requested a financial guarantee checkbox. An empty row displays on screen.

Provide the amount of financial guarantee in Euro. The eligible amount is automatically calculated. 

Do not confuse the Exceptional Costs in this section with the Exceptional costs for expensive travel. The expensive travel costs have to be requested in the Project Details section of your application form.

Add Exceptional Costs for guarantee, if required, using the Add a cost button

6. Request "Inclusion support for participants", if applicable

Under Inclusion support for participants you can request funding for costs directly linked to participants with fewer opportunities and their accompanying persons that are not covered by the standard funding categories. 

Click on the Add an inclusion support button. In the newly displayed row, provide the Number of participants for inclusion support, the Inclusion support for participants (EUR) and provide a Description and Justification of expenses

Use the Add an inclusion support to add further inclusion support requests, if required. 

If you erroneously have inserted a request for inclusion support, you can delete the line by clicking the red X in the Actions column. 

Add Inclusion support for participants using the Add an inclusion support button

7. Example of a completed "Project Budget" section

Once you have correctly completed all sections and subsections, the section is marked with a green check.

Project Budget section in the Content menu marked complete

Top of page