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This page explains how to complete the Project design and implementation section in KA220 - Cooperation partnerships Application forms.
The section is divided into work packages and the Budget Summary subsection.
A Work package is a set of one or more activities and their respective characteristics. You need to provide the details for at least one work package in addition to Work package n° 1 Project Management. A maximum of 10 work packages can be added and referenced. Each Work package can contain one or more activities., except for Work package n° 1 Project Management, which asks for details about the intended project implementation and budget management.
In addition, you will also provide the required details under Budget Summary,
Information Questions or fields may vary depending on the action you apply for. Please read the onscreen information carefully to complete the relevant fields and sections.
Click on Project design and implementation in the Content menu.
Click on Workpage n° 1 Project Management in the Content menu. A number of text fields are available in this screen. Fill in the required information. All fields are mandatory.
In the last field of this section, enter the Grant amount allocated to project management (EUR). The value must not exceed 20% of the Project lump sum you previously selected in the Context section of your application form.
Any inadequate value will trigger an error, as shown in the following illustration. With a 120 000 Project lump sum, as an example, the maximum amount that can be allocated for project management is 20%, which corresponds to 24 000 Euro.
When all fields are complete and without any error, Work Package n° 1 Project Management in the Content menu displays a green dot, indicating that all required information has been provided.
Click on Work package in the Content menu, under Project design and implementation. The Work package screen opens, showing existing work packages. Initially the screen displays WP1 Project Management and an empty row for your first (mandatory) Work package, which has the ID WP2. Additional work packages will be numbered sequentially.
Each Work package can contain one or more activities.
From the Work package section, you can:
2a. Delete a work package: the Delete (X) icon is only available when at least 3 work packages exist including the Project Management work package.
In the displayed table, initially one empty row is displayed. Provide a Title of the Work package in the available field. The Content menu will update and now also display the given work package title.
To add an additional work package, click on the Add Work Package button above the table.
A new work package line with an incremented Work package ID and an empty Title is added to the list. The new work package also appears as a Content menu element.
Provide a (unique) Title for each newly added work package in the relevant field.
You can only delete a work package if three or more packages exist. WP1 - Project Management cannot be deleted.
To delete a work package and all related details, click on the corresponding Delete (X) icon in the Action column. Confirm the deletion by clicking Yes or cancel the deletion by clicking No, in the confirmation pop-up window. Note that all details entered for the work package, including activities, will be deleted.
You can access the details for a work package in three different ways:
The details for a work package are grouped into three sections. In our example these sections are:
The section/menu names on your screen depend on your own work package Titles and Ids.
All work package details from all 3 sections are displayed in the main window, when accessed from the Work package n°(Id - Title) submenu item in Content menu.
In the Content menu, click on the work package you wish to complete. In this example, we have chosen Work package n°2 - Package 2. The work package description screen opens.
Provide the required information in the available text fields.
To manage the activities of a work package, scroll down to the Activities section, in our example Activities- (1 - package1). The Activities screen opens, initially displaying a table with an empty activity card.
Open the Activity details by clicking the Edit (pencil) icon or the down arrow.
Fill in the fields as per your Activity characteristics. All fields, except Participating Organisations, are mandatory.
When selecting Other country, you are requested to provide additional information in the description of the activity. A warning message displays in this case.
Amount allocated to activity (EUR): enter the amount associated with this activity. The sum of amounts for all activities in all work packages must match the Project Lump sum specified in the Context section of your project application.
If you only have two work packages (project managment and one work page with one activity), the Amount allocated to the activity (EUR) must match the project Lump sum minus the amount allocated to Project Management.
If your project contains more than one Work package and / or one activity additional to the Project Management, the total of all amounts, displayed at the bottom of the Activities section, can not exceed the project Lump sum minus the amount reserved for project management.
Expected results: Please describe shortly the expected results of the planned activity.
To add additional Activities to your work package, click on the Add activity button below the activities list. A new empty card will be added in the Activity list.
Add as many activities as required and provide the required information as explained above.
To delete an activity, click on the Delete (X) icon in the Action column to the right of the screen in the corresponding activity row. A pop-up window, where you can confirm the deletion by clicking Yes. Click on on No to cancel the deletion.
When all the required fields for an Activity of a given Work package are complete, the corresponding Activity section is marked as complete with a green line to the left of the activity card.
Scroll down to the last section Description of the activities for a Work package.
Provide all required information in the available fields.
If all information and activities for a Work package have been completed without errors, the corresponding Work package is marked as complete in the Content menu.
Repeat the actions for each additional Work package added to your application.
1. Select Budget Summary from the Content menu. The Budget Summary screen opens.
The Budget Summary contains the following sections:
Note again that the Total in both tables must match the amount requested in the Contest section under Project Lump sum to make the Budget Summary section complete.
The first part of this section lists the Allocated amounts for each Work package and the total. The Total (EUR) value must match the project Lump sum specified in the Context section of your application form.
If the Total (EUR) exceeds the project Lump sum, an error message displays. You must correct the amounts allocated to activities and/or the grant amount allocated to project management accordingly, alternatively modify the project lump sum specified in the Context section.
In the second part of this section, Distribution of the grant amount among participants, you are required to distribute the previously declared Allocated Amount, for Project Management and Work packages, among the participating organisations involved in your project.
Note that the sum for each work package must match the amount listed in the budget details above and the total of all work packages must match the Project Lump sum specified in the Context section of the application form.
If incoherent or invalid values are entered, error messages will display in the Total (EUR) column. You must correct such incorrect values in the corresponding row(s).
If all entered values are coherent and follow the rules, the Budget Summary section validates and displays a green dot.
Once you have correctly completed all sections and subsections, the section is marked with a green check.