Assessment details KA150 Accreditation Progress Report

This page explains the specifics for the assessment of Accreditation Progress Report for KA150 - Erasmus Accreditation for Youth in Assessment module.

Upon requesting an Accreditation Progress Report from the accredited beneficiary organisation, the National Agency will define specific report parts to be reported on. Therefore, the Assessment Details available and to complete for an Accreditation Progress Report vary.

Depending on the report parts to be assessed, Award criteria, Typology questions and/or the Comments section must be completed in the assessment details.

For general information regarding the Assessment details screen and its basic functionalities, please see Assessment Details basic functionalities. The assessment of Accreditation Progress Reports follows the general assessment workflow (expert assessment, consolidation and optionally editing). For step-by-step instructions for the completion of the assessment, please see:

The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.

Header

The header in the Assessment Details screen displays basic information about the Accreditation. By default, it only shows key details. To expand and view further information, click the available down arrow.

When you expand the header, using the down arrow, the table displayed for the overview of the assessment criteria shows:

Report Parts column - displaying the Report Parts to be assessed
- Available report parts depend on the options selected by the NA when requesting the report from the beneficiary organisation
Criteria column - displays the Award criteria to be assessed per report part, if applicable
- not all report parts to assess may require award criteria
Expert column(s) - initially empty; will update automatically as the assessment is completed according to the information and scores, where applicable, provided
- for non-scored report part(s), the column displays N/A, and the report part does not need to be assessed in terms of Award Criteria
- one column for each expert, consolidator and/or editor involved may become available in this overview table over the course of the assessment cycle
Scoring - displays the maximum scoring and will update, displaying also the calculated score, once the assessment scores were provided in the assessment
- not available if none of the report parts requested required scoring in the Award criteria
Total score indicator badge - only available if for at least one of the report parts to be assessed scores have to be provided during assessment; calculated by adding the scores provided for the corresponding award criteria during assessment

Here an example of the expanded header for a KA150 Accreditation Progress Report assessment, where all three report parts are to be assessed. The expert column is empty, as in this example the expert did not yet fill in the relevant information and scores.

Here an example of the expanded header for a KA150 Accreditation Progress Report assessment, involving the assessment of two report parts. The expert has filled in the Award criteria comments and individual scores, and the total score has been calculated. The table also includes the individual scores for each award criteria for each report part, as applicable.

Here an example of the expanded header in a consolidation assignment for a KA150 Accreditation Progress Report assessment, where two report parts had to be assessed. The consolidation specific columns are filled in.

Project information

From the Project information section you have access to all relevant report documents.

Annexes (1) - contains the documents retrieved from Hermes through integration with DM (provided by Project Management module):
- Application Form and Annexes - contains the documents received from Application Forms module (Application form and Annexes) (with the exception of the following documents, hidden in Assessment module: Declaration of honour, Mandates).
- Report(s) and Annexes - contains the documents received from Beneficiary module (Accreditation Progress Report(s), Final Report(s) and Annexes) (with the exception of the following document, which shall be hidden in Assessment module: Declaration of honour).
Budget information (2) - contains information about the budget linked to the project.
Assessments (3) - only visible for completed expert assignments; The available files in this section may vary depending on your assignment role, the status of the assignment and assessment type.
- Assessments - contains the PDFs generated (individual, consolidated & edited PDFs where applicable) by Assessment module for the specific project under assessment: Application (APP), Final report (FR), Accreditation Progress Report (APR).
- Related Assessment(s) - this subsection contains related Assessment documents (from related application assessment or previous report assessments), if applicable. For example:
  - in Final report and Accreditation Progress Report assessments, the system will display the related Application assessment documents, if an application assessment was required and done in Assessment module.
  - in Final report assessments for a report with version higher than 1, the system may also display assessment documents of the previous report version, if done in Assessment module.

You may have to use the scroll bars to see all available sections.

For available files, you have the options to:

Download each file individually, using the Download button.
Open the PDF file in a new window to view online, using the PDF button.
View the Application form online, by clicking on the yellow See Application Details button. This option is specific to Application forms.
You can use the Download all button to download all documents displayed in the section with one action, after clicking on the Download all button, a ZIP file will be generated with all attachments from the section.

After the assessment is submitted by the expert, in the Assessments section, the Assessment for the Accreditation Progress Report (PDF file) will become available and can be viewed and downloaded. The available files in this section may vary depending on your assignment role and the status of the assignment.

Award Criteria

Award criteria must only be completed if at least one of the Report Parts being assessed requires assessment of specific award criteria and scoring. Award criteria may not be available for all report parts.

For each report part that requires assessment, a dedicated tab is provided, featuring both the Award criteria Comments field(s) (1) and Scores (2) per criterion for your input. Use the scrollbar in your browser to access all information on screen. For the Award criteria to be marked complete, the Award criteria for each report part must be filled in.

In editing assignments, the Score fields are set to read-only.

Depending on the report parts requested to assess, no Award criteria may have to be completed.

In such case, Award criteria is automatically marked with a green check in the navigation menu, indicating completion. A notification is displayed when Award criteria is selected from the Navigation menu, informing you of the fact that no award criteria are defined.

Typology questions

Depending on the report parts to be assessed, the Typology Questions may have to be completed. Use the radio buttons to answer all questions. Once all questions are answered, Typology Questions in the navigation menu is marked with a green check. Where available, the typology questions will have to be answered only once per assessment and not per report part as the Award Criteria section.

Typology questions may automatically be marked with a green check, indicating completion, if none of the report parts to assess requires typology questions to be answered. A notification is displayed when Typology questions is selected from the Navigation menu, informing you of the fact that no typology questions are defined.

Comments

Similar to the Award criteria, for each report part requiring assessment, a dedicated tab is provided within the Comments section of the assessment, where you can fill in the required comments.

Use the scrollbar in your browser to access all information on screen. For the Comments section to be marked complete, the Comments for each report part as applicable must be filled in.

Here the example of the Comments section where all three report parts had to be assessed. A tab for each part is available. On all three tabs the required mandatory comments must be filled in.

Here an example of the Comments section, where only the assessment of one report part was required. Only one tab is displayed and the comments must be filled in.