1. Open "Activities"

Click on Activities in the Content menu. The Activities screen opens.

Additional information is available in an Information box in this screen to assist you. Read the information carefully. 

2. Click on the "Add an activity" button 

Initially, an empty table is displayed under the information message. To start providing information for the first activity, click on the Add an activity button. 

At least one activity must be added in your form.

3. Complete information for first activity

In the newly added row, you must provide a variety of information. 

3.1. Select the Activity Type

First, you must select the Activity Type from the available drop-down list in the first column. Following options may be available: 

• Youth Exchanges - Member states and associated countries 
• Youth Exchanges - third countries not associated
• Professional development activities -  Member states and associated countries 
• Professional development activities - third countries not associated
• System development and outreach activities

If you select System development and outreach activities, you need first to fill in an activity of type Professional development activities - Member States and associated countries or Professional development activities - third countries not associated.

The options to choose from depend on the Activity category retrieved from the Activity plan. You can view the Activity Plan in the Objectives and activity plan section in your form. 

For example, if in the activity plan only Learner mobilities were indicated, then only activity type Youth exchanges - Member States and associated countries or Youth exchanges - third countries not associated will be available for selection. 

3.2. Complete the other available fields for the activity

Complete the other fields available for the activity in the table. Following information may be required, depending on the Activity type selected: 

• Activity reference -  automatically updated as per selected Activity type. Displays an abbreviation for the activity type. 
• Priority Order - drop-down list; select the priority order of each activity
• Number of Participants, the Number of participants using Green Travel, Number of group leaders, facilitators, trainers and accompanying persons, and the Number of participants with fewer opportunities - provide the numbers in the available fields- provide the numbers in the available fields
• Duration (days) and Travel days  - provide the number of days in the available fields- provide the number of days in the available fields
• Preparatory Visits - check box;; if such visits are planned for the activity, check the box and provide the Number of participants taking part in preparatory visits. 
• Policy priorities and thematic areas - drop-down list, displaying available priorities; select the relevant option(s). You can select more than one, if applicable. 

4. Add additional activities 

To add additional activities, click on the Add an activity button below the table and complete the information for the new activity as just described. 

5. Request additional costs/Real Costs for activities

Below the Activity table you have the option to request Exceptional costs and Inclusion support for participants, if required.

As opposed to standardised unit costs applicable for other types of costs, these items are funded based on actual expenses. These non-standard costs require a a specific description and justification in order to be approved.

Before making a request, please read the funding rules in the Programme Guide to make sure the type of expense you are requesting is eligible.

5.1. Click on the "Add a cost item" button 

Click on the Add a cost item button below the empty table. An empty row displays for you to complete. 

5.2. Provide the required information

In the newly displayed row, provide following information: 

1. Select Activity Reference from drop-down list -displays activity references included in the main activities table - displays activity references included in the main activities table
2. Select the Costs type from the drop-down list - - select from available options, options depending on the Activity Reference selected select from available options, options depending on the Activity Reference selected
3. Provide Estimated number of participants. 
4. Description and justification  
5. Estimated costs (EUR) 

The information in column Support rate (%) is read-only. The displayed value depends on cost selected. 

5.3. Add additional Cost items

To add additional Cost items to your application, click on the Add a cost item button and complete the required information as just explained. 

6. Provide information for "System Development and Outreach activities", if applicable

If you added an activity of type System Development and Outreach activities, you must complete a variety of textual fields in the Activities section. The fields to complete are available below the table with Costs items. 

Provide the required information in the available fields. 

7. Update or delete an activity or cost item

To update an activity or cost item, simply access the relevant row in the specific table and make the required changes. 

To delete an activity or cost item, click on the Delete button for the activity or cost item to remove. Confirm the deletion by clicking on Yes in the confirmation pop-up window. 

8. Example of a completed "Activities" section

Once you have correctly completed all sections and subsections, the section is marked with a green check.