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This page explains how to submit a Final Beneficiary Report for European Solidarity Corps projects in Mobility Tool+, using an ESC31 - Solidarity Project as example.

At the bottom of the page you have the possibility to view and download Final Beneficiary Report examples for the other European Solidarity Corps actions as a reference.

Relevant for...

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title	Click here to expand to see the table below indicating the Call Year(s), Key Action(s) and Action(s) where the following wiki page is relevant.

Call Year

Programme

Action

2018 onward

European Solidarity Corps

ESC11 - Volunteering Projects

ESC13 - Volunteering Partnerships Annual

ESC21 - Traineeship and Job

ESC31 - Solidarity Projects

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Numbered Headings

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Open the project and check that the project is up-to-date

Before generating the beneficiary report, check that the project data is up to date.

The Project details tab is read only and the information can not be updated. If there is a mistake in the project end/start date or the project title, please contact your National Agency to make the necessary adjustments.
Review and update, if needed, the various project tabs to ensure all project data is up to date before generating the beneficiary report.
Participant details changed in the European Solidarity Corps Portal can be updated until the final report is generated. After the report is generated the participant data is frozen.
It is mandatory to refresh the participant data from the European Youth Portal before generating the report. If this is not done a warning message informs you about the required update: "Please update participants from EYP in order to be able to continue the submission." In such scenario the beneficiary report has to be released and the participant details updated. Likewise if there are additional participant details to be added, the final report should be released first.
Certain parts of the report are prefilled with project information as in Mobility Tool+.

Open the project and check it is up-to-date

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Generate and draft the report

When satisfied that all of the project data is up to date, click the Reports tab and start the beneficiary report by clicking the Generate Beneficiary Report button.

Click Generate beneficiary report

To access the report, click on Edit Draft.

Click Edit Draft

The "Context" section

You will notice that the Context (and Budget) section is already filled in, indicated by the green check mark.

The Context section of the report contains the same information that is displayed in the project details and cannot be edited in Mobility Tool+. Only via an formal amendment request to the National Agency information such as project dates can be changed. Once such request is processed, the data is updated in Mobility Tool+.

Context section already filled

Fill in the "Project Summary"

Click on the Project Summary tab or scroll down. Provide the required information in the available fields. You will also see the project summary information as submitted with the web application form. Those fields are greyed out and cannot be changed.

Note: The project summary will be displayed in the European Solidarity Corps dissemination platform once the Final Report is finalised in the National Agency's project management system.

Fill in Project Summary

Fill in the "Participants of the Group" section

Click on Participant of the Group. The previous section, the Project Summary, receives a green check mark if all fields for that section have been completed. This will be the same behavior behaviour for the other report sections.

Fill in the Participants' Profile section. Please note, if this section is blank it means that there are no participants added to the project. In order to add participants to the report, return to the report page and click on Release report and then add participants.

Fill in Participants of the group

Fill in the "Description of the Project" section

Complete the section Description of the Project. In this section, you are asked to give information about the objectives and topics addressed by your project.

Fill in Description of the Project

Fill in the "Project Implementation" section

In this section, answer the questions about the implementation of the project.

Fill in Project Implementation

Fill in the "Impact and dissemination" section

In section Impact and dissemination provide details on impact and the dissemination of the project.

Fill in Impact and dissemination

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	Budget
	Budget

Check the "Budget" section

The Budget section is automatically filled in with the Budget Summary, the Project Costs, the Coach costs, the Exceptional Costs and the Project Total Amount.

This section gives a detailed overview of the amount of the EU grant related to the activities encoded so far.

Upload the "Annexes"

It is possible to download the Declaration of Honour, to be signed and attached to the Final Report, from this section. Click the button DOWNLOAD Declaration of Honour.

Please note that according to national context, a signature may not suffice and a stamp for the organisation might be needed as well.

Upload Annexes

The Declaration of Honour and other supporting documentation can then be added by clicking Select File. Locate the files to be attached, such as the signed Declaration of Honour, and upload them to the Annexes section.

Alternatively drag and drop the files to be attached to your report in the Drop Your File(S) Here section.

Upload Declaration of Honour

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Other Report functionalities

Report saved as draft

At any stage it is possible to return to the report page, which saves the report as draft. Click return to report page.

Report saved as draft

Release report to allow others to edit or continue editing

While still in draft the report can be released to allow other colleagues with edit access to the project to also adjust the report. From the report tab, click on Release draft report or Continue editing draft report.

Release report. allowing others to continue editing

Print draft report

The draft version can be printed by clicking on the Print draft report link.

Print draft report

"Preview draft report"

To preview the draft report, click the Preview draft report button. This functionality will prepare a *.pdf file for download.

Preview draft report

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Start the Submission Process

Once all sections are completed, indicated by the green check next to the report sections, click on Start Submission Process.

Start Submission Process

Click on "Contains declaration of honour"

A pop up window appears and before submission can continue, the first step is to check if the Declaration of Honour is signed and attached. Click Contains declaration of honour to activate the Next Step button.

Confirm that reports contains Declaration of Honour

Click the "Next Step" button to continue

After marking the Declaration of Honour, click the Next Step button.

Click Next step to continue when ready

Accept the "Data Protection Notice"

Once the Data Protection Notice has been read, click Accept to continue.

Accept Data Protection Notice

Confirm the Checklist

A checklist appears prompting you to ensure that all necessary actions have been performed.

Confirm Checklist

Check the items. Click the Not Done button to confirm. It will change to Done. Once all items are marked Done, click the Next Step button to continue.

Click Next step to continue

Click on "Submit Beneficiary Report"

To finish, click the Submit Beneficiary Report button. The project is now locked and no more changes are possible.

Click Submit Beneficiary Report

Check the status of the report

Back in the Reports tab, the status of the submission is indicated. The first report status is Submission in Progress. It may take up to 15 min before the submission to the European Commission's central IT system is completed.

Check status of the report

Once the submission is complete, the report status changes to Submitted.

You can also download a pdf copy of the submitted report by clicking Download Beneficiary Report. The Show Log button opens the report log, providing an overview of all actions taken from Draft report creation until Submission.

Project status is submitted.

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Report sections per European Solidarity Corps Action Type

ESC11 - Volunteering Projects

General Information
Context: This section resumes some general information about your project.
Project Summary: This section summarises your project;
Overview of project outcomes
Impact
Project Implementation
Project Activities
Participants' Profile
Learning Outcomes
Project management and governance
Future Plans and Suggestions
Budget: This section gives a detailed overview of the amount of the EU grant related to the activities encoded so far
Annexes: Additional documents that are mandatory for the completion of the report;

ESC13 - Volunteering Partnerships Annual

General Information
Context: This section resumes some general information about your project.
Project Activities
Participants' Profile
Budget: This section gives a detailed overview of the amount of the EU grant related to the activities encoded so far
Annexes: Additional documents that are mandatory for the completion of the report

ESC21 - Traineeship and Job

General Information
Context: This section resumes some general information about your project.
Project Summary: This section summarises your project;
Overview of project outcomes
Impact
Project Implementation
Project Activities
Participants' Profile
Learning Outcomes
Project management and governance
Future Plans and Suggestions
Budget: This section gives a detailed overview of the amount of the EU grant related to the activities encoded so far
Annexes: Additional documents that are mandatory for the completion of the report

ESC31 - Solidarity Projects

General Information
Context: This section resumes some general information about your project.
Project Summary: this section summarises your project;
Participants of the Group
Description of the Project: In this section, you are asked to give information about the objectives and topics addressed by your project;
Project Implementation
Impact and dissemination
Budget: This section gives a detailed overview of the amount of the EU grant related to the activities encoded so far
Annexes: Additional documents that are mandatory for the completion of the report

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ESC Final Beneficiary Report Examples

Call Year	European Solidarity Corps Action	Final Beneficiary Report Example

2018	ESC11 - Volunteering Projects	2018_ESC11_FinalReport_Example.pdf

2018	ESC13 - Volunteering Partnerships Annual	2018_ESC13_FinalReport_Example.pdf

2018	ESC21 - Traineeship and Job	2018_ESC21_FinalReport_Example.pdf

2018	ESC31 - Solidarity Projects	2018_ESC31_FinalReport_Example.pdf

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