Include Page

	Root Script
	Root Script

Anchor

	TOP
	TOP

Include Page

CP Script

Table of Contents

maxLevel	3

This page details the budget specifics for European Solidarity Corps projects carried out under ESC51-VTJ - Volunteering Projects in Beneficiary module.

Excerpt Include

	Awarded and Reported budget in projects
	Awarded and Reported budget in projects
nopanel	true

It is possible to modify certain details in the budget screen that affect the total project. This is only possible while the project is in status Project ongoing by associated persons with edit rights in the project. For a general description of the budget screen functionalityfunctionalities, as well as more details about the awarded and reported budget, please see the page page Budget in projects .

Prerequisites

Participations must have the status Complete in order to be taken into account in the overall calculations displayed in the Budget section.

HTML
<div class="page-break-ruler"> </div>

Steps

Numbered Headings

start-numbering-at	h3h6

Click

Access the "Budget" in the

Content menu

project

To view the budget summary in In your project, click on on Budget in the the Content menu . The The Budget screen screen is displayed.

It consists of a single tab, displaying budget totals calculated at project level followed by a breakdown per activity type.

In the breakdown per activity type you will only see those budget items for which the awarded grant and/or the reported costs are higher than zero, and only completed participations

, where you can view the awarded budget and the actual project costs as reported in your project, broken down per cost type and activity type.

The Total project (1) amounts are available in the upper part of the screen, followed by the cost types and the activity types (2).

Note

title	Take note

By default, the sections where the values are null (zero) are not shown (the Hide empty items option at the top of the Budget table is selected). Remove the selection to show all available sections.

The same total amounts for the Awarded and Reported budget are available at the top of the screen, in the project card.

Note
Please note that only participations in status Complete are taken into account in the budget calculations.

The Activity types are collapsed by default, and can be expanded individually (the plus sign at the end of each section title indicates that there are further subsections). Use the scrollbar in your browser to access all information.

Image Modified

HTML
<div class="page-break-ruler"> </div>

Totals per project

The first part of the screen includes the cost items that are calculated at project level:

Total project - total reported
Budget screen details
Basics
The Budget screen shows the list of all project costs, broken down per cost type and activity type .
All grant amounts are read-only, therefore cannot be changed manually. They are calculated automatically, based on the information you have provided either in this screen (where applicable) or in other sections of the project. If you wish to update the budget amount for a specific item, you must adjust the details in the relevant section (such as Exceptional costs).
Certain fields available in the budget screen are editable and can be filled in or updated. Any changes you make will automatically be saved once you click elsewhere on the screen.
Excerpt Include
Budget in projects
Budget in projects
nopanel true
Budget items are listed either independently or grouped by budget categories:
Total project - the total project costs at project level, calculated automatically as the sum of all the
other costs
budget items.
Total exceptional
Exceptional costs for financial guarantee - if the National Agency has asked you to provide a financial guarantee, type the real costs incurred related to the guarantee, in the dedicated field.
This is the only editable field on this page.
Management costs - costs
Total management costs - costs
linked to the management and implementation of the project
. If the reported costs
(e.g., preparation, implementation, of activities, evaluation, dissemination, and follow-up activities).
In projects from calls between 2021 to 2023, if the reported Management costs in the project are higher than EUR
4500
4 500, they will be automatically capped at
EUR 4500
this maximum amount.
Language Learning Support
Linguistic support grant - the sum of all
linguistic
amounts for language support
grants
, from all eligible participations.
Total cost for preparatory
Preparatory visits
- see the Preparatory visits section below.
Image Removed
Preparatory visits
If you have organised preparatory visits in relation to the activities carried out within the project, provide the total Number of participants involved in the preparatory visits. When you leave the Number of participants field, the Total cost for preparatory visits is updated (calculated automatically) and a success message is displayed.
The Total project Reported budget and %Reported/Awarded will also be updated.
Image Removed
- the sum of all amounts related to the visits performed in preparation of the mobilities.
Activity types - the costs allocated for each activity type in the project (see below for the breakdown per activity type).
Image Added

HTML
<div class="page-break-ruler"> </div>
Breakdown per activity type
The project costs are also displayed per activity type:
Individual Volunteering (VOL-PLACE)Volunteering
Volunteering Teams (VOL-TEAM)Teams
The amounts are calculated based on the information you provided in the Participations section of the project, and cannot be modified here.
Info
title Remember
You When Hide empty items option is selected, you will only see the activity types and budget items for which the awarded grant and/or the reported costs are higher than zero, and only completed participations are taken into account in the calculations.
Each activity type is listed as a section, aggregating all budget data for all the activities of that type implemented in the project. You can click on the dedicated up/down arrows to collapse/expand each section, respectivelyClick on the plus sign at the end of each section title, which indicates that there are further subsections, to expand it. To collapse the section, click on the minus sign .
Image Added

Cost items per activity type
The following cost items are available for Individual Volunteering and Volunteering Teams activities:
Exceptional costs for expensive travel EU grant - these costs cover 80% of the eligible travel costs, and they are automatically calculated by the system.
Exceptional cost for inclusion support - costs related to the support for the inclusion of participants with fewer opportunities.
Exceptional costs - other - other real costs that may be incurred by the project.
Inclusion support for organisations - costs related to the support provided by organisations for the inclusion of participants with fewer opportunities.
Organisational support - the amount related to providing organisational support.
Pocket money grant - the amount related to the individual volunteers' pocket money.
Travel - costs for transportation expenses incurred by individual participants to travel form their place of origin to their venues and back including top-ups.
Image Modified

HTML
<div class="page-break-ruler"> </div>
Export the budget overview to PDF
To export the budget in PDF format, click on the Export PDF button.
Note
The exported file will contain the same information as displayed on screen meaning that, if any sections are collapsed on screen, they will also not display the various subsections in the PDF.
Expand
title Click here to expand for an example
View file
name Budget 2023-2-RO01-ESC51-VTJ-000017332 EN 2024-06-24T17_06_15.pdf
height 250
Anchor
refresh
refresh
New budget screen functionalities in the budget screen
Excerpt Include
New budget screen functionalities in beneficiary projects
New budget screen functionalities in beneficiary projects
nopanel true

HTML
<div class="page-break-ruler"> </div>
Refresh Reported Budget
Excerpt Include
Refresh Reported Budget
Refresh Reported Budget
nopanel true

Include Page

	Top of page include
	Top of page include

HTML
<div class="page-break-ruler"> </div>

Versions Compared

Old Version 3

New Version Current

Key

Prerequisites