Other Wikis
- EC Internal Users
- EC Internal Users
Page History
...
- Open Procedures in direct management; or
- Restricted Procedures (steps 1 and 2) in direct management; or
- Negotiated Procedures (first and subsequent rounds on invitation) in direct management; or
- Requests for Specific Contracts (under Framework Contracts SIEA 2018, AUDIT 2018, PSF 2019, EVA 2020 and , EVENTS 2020, and EOM 2021).
3.1.1 New Submission
You can start your submission for:
- Open Procedures with submit a tender from the published call, and then New Submission on the eSubmission > Tender Data page of the portal (see below and Find and Participate in a Call);
- Restricted Procedures step 1 with submit a request to participate from the published call, and then New Submission on the eSubmission > Tender Data page of the portal (see below and Find and Participate in a Call);
- Requests for Specific Contracts (under Framework Contracts), Restricted Procedures step 2 or Negotiated Procedures first and subsequent rounds, following your invitation, by selecting the "Start New SubmissionCreate Tender" option from the Action button of the invitation on the portal, or New Submission on the eSubmission page of the portal (accessible via the link in the invitation e-mail/notification received) (see below and Manage My Invitations).
| Note |
|---|
Please note that for Restricted Procedures step 2, you can access the restricted documents and Q&A directly from the Action button > "View the restricted documents and Q&A" option of the accepted invitation on the portal, and you will be redirected to the restricted area of the procedure.
|
- Requests for Specific Contracts (under Framework Contracts), by selecting the "Start New Submission" option from the Action button of the invitation on the portal, or New Submission on the eSubmission page of the portal (accessible via the link in the invitation e-mail/notification received) (see below and Manage My Invitations).
| Note |
|---|
Please note that for Requests for Specific Contracts (under Framework Contracts), following your invitation, you will need to acknowledge receipt and express willingness to participate before starting your submission for Requests for Specific Contracts (under Framework Contracts), following your invitation, you will need to acknowledge receipt and express willingness to participate before starting your submission (see below and Manage My Invitations). |
...
| Framework Contract | Submission Deadline | ||||
|---|---|---|---|---|---|
| SIEA 2018 |
| ||||
| AUDIT 2018 | For a Request for Specific Contract under the Framework Contract AUDIT 2018, the deadline for submission is min. 21 calendar days, but can be increased or decreased. If decreased, an agreement is required from the tenderers after the sending of the Request for Specific Contract. | ||||
| PSF 2019 * |
For a Request for Specific Contract under the Framework Contract PSF 2019, and for duly justified exceptional cases subject to pre-approval by the Director of Service for Foreign Policy Instruments, the deadline for the submission of the offers can be halved to 7 or 15 calendar days respectively, and depending on the maximum budgeted amount. | ||||
| EVA 2020 | For a Request for Specific Contract under the Framework Contract EVA 2020, the deadline for submission is min. 21 calendar days, but can be increased or decreased. If decreased, an agreement is required from the Contractors after the sending of the Request for Specific Contract. | ||||
| EVENTS 2020 |
| ||||
| EOM 2021 | For | (*) For a Request for Specific Contract under | the Framework Contract PSF 2019, and for duly justified exceptional cases subject to pre-approval by the Director of Service for Foreign Policy Instruments, the deadline for the submission of the offers can be halved to 7 or 15 calendar days respectively, and depending on the maximum budgeted amountthe Framework Contract EOM 2021, the allocated time for the submission of the offers ismin. 14 calendar days,but can be increased or decreased. Only in exceptional and duly justified cases can the Request for Services have a shorter period of submission of offers, but under no circumstances can this deadline be shorter than 7 calendar days. |
3.3 Tender Procedure
Following a new submission (or resuming a draft submission), you will be automatically redirected to the eSubmission > Tender Procedure page of the submission.
...
- Parties – Identification of the participant(s).
- Tender Data – Formulation of the financial offer/breakdown and uploading of required documents.
Validation
- Financial Offer Preview – Preview of the financial offer (not for Framework Contracts AUDIT 2018 or , EVENTS 2020 and EOM 2021, as the Financial Breakdown (Financial Offer) is uploaded in the previous Tender Data step).
- Pre-financing – Request pre-financing and bank guarantee requirements (not applicable for public procurement procedures, nor for Framework Contract AUDIT 2018 as the pre-financing is always 0% for AUDIT Contracts).
Submission
- Submission Report – generated summary report of submission and uploaded documents
- Submit – submission of the offer/tender
...
The type of information required is determined based on the procedure type (Specific Contract under Framework Contract – SIEA 2018, AUDIT 2018, PSF 2019, EVA 2020 and , EVENTS 2020 and EOM 2021), as well as the payment modality (Fee-based or Global Price).
| Info |
|---|
Please note that for Framework Contracts AUDIT 2018, PSF 2019 (Lot 1 and 3) and EVA 2020, the payment modality is always Global Price, so only view the Global Price section below (if the case). |
| Warning |
|---|
WARNING: For the Framework Contracts AUDIT 2018 and , EVENTS 2020 and EOM 2021 (Lot 1 and 2) – No Financial Offers will be generated in the Funding and Tenders Portal for the Request for Service, as the Financial Offer (Financial Breakdown) is uploaded directly to the system as a document in the Financial Breakdown tab (please view Document Upload below). |
...
Same as above, but for the whole expert team (i.e. not as per individual).
| Note |
|---|
For FWC Framework Contract AUDIT 2018 and , EVENTS 2020 (Global Price only)and EOM 2021 – Only the offer amount (total amount) is required. If taxes are to be charged to the Contracting Authority, then the total taxes amount must also be indicated (zero if exempt from taxes). If you enter a total tender amount exceeding the maximum contract amount, then a warning message will be displayed, but it will not block the submission process.
|
...
| Warning |
|---|
REMINDER: For Request for Services under Framework Contracts AUDIT 2018 and , EVENTS 2020 and EOM 2021, never add the Financial Offer (Financial Breakdown) to any other document to be uploaded to the system. The Financial Breakdown of the offer must imperatively be uploaded in the designated "Financial Breakdown" tab!
|
Type of Document | Framework Contract | |||||
SIEA 2018 | AUDIT 2018 | PSF 2019 | EVA 2020 | EVENTS 2020 | EOM 2021 | |
Methodology (including annexes) | Yes – unless stated otherwise in ToRs | No – unless requested in Request for Service | Yes – unless stated otherwise in ToRs | Yes | Yes |
|
Composition of the Team (Organisation) | No | Yes | No | Yes | Yes |
|
Curriculum Vitae (per expert) | Yes | Yes | Yes | Yes | Yes - only if Experts are requested/required |
|
Statement of Availability and Exclusivity (SoEA – | ||||||
per expert) | Yes | No | Yes | Yes | No |
|
Financial Offer (Financial Breakdown) | No - generated by the system | Yes | No - generated by the system | No - generated by the system | Yes | Yes |
Pricing Methodology | Yes | No | No | No | No | No |
Once you have verified the information and have uploaded the required documents, click on the “Save” button and then on the “Next” button at the bottom of the page to continue to the Financial Offer Preview step, or the “Back” button to modify any previous information.
...
| Note |
|---|
There is no Financial Offer Preview step for Framework Contracts AUDIT 2018 and , EVENTS 2020 and EOM 2021, as the Financial Breakdown is uploaded as a document in the previous Tender Data step. |
...
The proposed and default pre-financing amount will be indicated, and is calculated based on your Financial Offer and the maximum pre-financing allowed, which depends on the type of Framework Contract and payment modality (i.e. fee-based or global price – see summary table below).
Framework Contract | Payment Modality | max. Pre-financing (%) |
|---|---|---|
SIEA 2018 | Fee-based | 20% |
Global Price | 40% | |
AUDIT 2018 | Global Price | 0% |
PSF 2019 | Fee-based | 20% |
Global Price | 40% | |
EVA 2020 | Global Price | 40% |
| EVENTS 2020 | Fee-based | 20% |
| EOM 2021 - Lot 1 | Fee-based | 70% |
| EOM 2021 - Lot 2 | Fee-based | 60% |
| Global Price | 60% |
The request of a bank guarantee will also be indicated (if required).
...
Overview
Content Tools
Apps