Welcome
Page History
| Anchor | ||||
|---|---|---|---|---|
|
| Include Page | ||||
|---|---|---|---|---|
|
| Expand | ||
|---|---|---|
| ||
This page is relevant for:
|
| Table of Contents | ||||||
|---|---|---|---|---|---|---|
|
This page outlines the specifics for mobility activities carried out within projects under Erasmus+ KA171-HED - Mobility of higher education students and staff supported by external policy funds.
Excerpt Include Mobility Activities in projects Mobility Activities in projects nopanel true
The form content will adapt based on your input and will provide feedback such as warning messages or error messages in case there is missing information or if eligibility rules are not observed.
| Include Page | ||||
|---|---|---|---|---|
|
Include Page Root Include Page
|
|
| HTML |
|---|
<div class="page-break-ruler"> </div> |
| Numbered Headings | |||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| |||||||||||||||||||||||||||||||||||||||||||||||||
Activity typesThe following activity types can be implemented and are available for selection from the Activity type drop-down list in the Mobility Activity section. The remaining fields to fill in throughout the form will vary based on the selected activity type.
Activity flagsDepending on the selected Activity type (1), a variety of activity flags (2) are available. Certain flags are checked automatically, others can be checked manually, depending on the information you provide in the form and the specific circumstances of each mobility activity. The flags may also influence the type of details you are required to fill in. Also, take note of the Mobility activity ID.
Here an example of the available activity flags for a Staff mobility for teaching activity.
"Long-term mobility activity" flagCheck the flag if the mobility activity is a long-term mobility activity. Specific long-term duration fields will become available in the Duration section, if this flag is checked. If the Activity Type of the mobility activity is Staff mobility for training or Staff mobility for teaching, the flag is set to No (cannot be checked) and is read-only.
"Blended intensive programme" flagThis flag is only available for the Activity types Student mobility for studies, Staff mobility for teaching and Staff mobility for training. It indicates that the mobility activity is part of a blended intensive programme. When this flag is checked, the mobility activity must be linked to a Blended Intensive Programme in the From-To section. See Blended Intensive programme for details on how to link the mobility activity.
"Blended mobility activity" flag
"Doctoral mobility activity" flagThis flag indicates that the Mobility activity is taking place at doctoral level (EQF level 8) or that the participant is a doctoral candidate or a post-doc. If the Activity Type is a student mobility and the selected Level of education in the Participant section of the form is ISCED-8, then the flag is automatically set to Yes.
"Force majeure" flag
When this flag is checked, the minimum duration for Duration (days) and the validation on the minimum Number of Teaching Hours in section Duration will not apply. The fields Travel grant and Individual support grant become editable. "Digital skills" drop-down
Participant flagsBelow are some of the most common participant flags explained. Native speaker or duly justified exceptionThis flag is only available for mobility activities of type Student mobility for studies and Student mobility for traineeships. It indicates that the participant is a native speaker of the "Main language used during mobility activity" or has duly justified reasons to be exempt from the language assessment. "Online language support (OLS)" flag
See the page Provide access to OLS for details.
"Incoming international participant (under special conditions)" flagExcerpt Include | | Incoming international participant (under special conditions) | Incoming international participant (under special conditions) | ||||||||||||||||||||||||||||||||||||||||||||||
| nopanel | true |
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
When this flag is checked, the field Inclusion support for participants becomes available and you can provide the requested grant. As soon as a value higher than 0 EUR is provided, the field Description and justification for inclusion support for participants becomes available and must be filled in.
Excerpt Include Root BM Compliance with the EU General Data Protection Regulation for mobilities Root BM Compliance with the EU General Data Protection Regulation for mobilities nopanel true
If the flag is checked, the flag Participant With a Top-Up Amount For Fewer Opportunities becomes available in the Duration section. For each participant with fewer opportunities you must also fill in the Fewer Opportunities section of your project.
"Participant Survey" section
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
As the invitation e-mail for the Participant survey is sent only at specific dates in relation to the mobility activity, you will find the section initially empty. In this section you can, at a later stage, monitor the status of the participant report and, if needed, resend the invitation to the participant to fill in the report.
See the page Manage Participant Reports in projects for additional information.
"Certifications" section
The Certifications section is only available for activity types Student mobility for studies and Student mobility for traineeships.
You can provide the number of ECTS credits (or any other comparable system) recognised by the sending higher education institution to the student. If the mobility activity concerns a Blended Intensive Programme, a minimum of three certifications is required.
"Report On Recognition
"Invited staff from enterprise" flag
This flag is available for Activity type Staff mobility for teaching. Checking this flag indicates the participant as an invited staff from enterprise.
If this flag is checked, the Sending/Receiving organisation in the mobility activity can be a non-OID organisation under certain conditions. See From-To section for details.
"Inclusion Support" section
"Participant with fewer opportunities" flag
When this flag is checked, the field Inclusion support for participants becomes available and you can provide the requested grant. As soon as a value higher than 0 EUR is provided, the field Description and justification for inclusion support for participants becomes available and must be filled in.
If the flag is checked, the flag Participant With a Top-Up Amount For Fewer Opportunities becomes available in the Duration section. For each participant with fewer opportunities you must also fill in the Fewer Opportunities section of your project.
"Participant Survey" section
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
As the invitation e-mail for the Participant survey is sent only at specific dates in relation to the mobility activity, you will find the section initially empty. In this section you can, at a later stage, monitor the status of the participant report and, if needed, resend the invitation to the participant to fill in the report.
See the page Manage participant reports in projects for additional information.
"Certifications" section
The Certifications section is only available for activity types Student mobility for studies and Student mobility for traineeships.
You can provide the number of ECTS credits (or any other comparable system) recognised by the sending higher education institution to the student. If the mobility activity concerns a Blended Intensive Programme, a minimum of three certifications is required.
"Report On Recognition" section
For mobility activities of type Student mobility for studies, the Mobility activity details will contain the specific Report On Recognition section. The Report On Recognition section is, where displayed, initially empty. When a participant in the mobility activity is required to fill in this report, the section will display a table, containing the relevant information on, for example, the status of the report, action taken (ready to be sent, sent,...) and more. Participants required to fill in this report will receive an email notification.Participants that took part in a Student mobility for studies and already submitted feedback on their mobility activity experience through the participant report may be asked to fill in a Report On Recognition, if their recognition process was not finalised at the time of the submission of the participant report.
When a participant in the mobility activity is required to fill in this report, this section will display a table, containing the relevant information on, for example, the status of the report, action taken (ready to be sent, sent,...) and more. Participants required to fill in this report will receive an email notification.
See the page Manage Report On Recognition for additional information.
| Anchor | ||||
|---|---|---|---|---|
|
"From-To" section
In this section you will specify the travel details, such as the sending and receiving organisations, the distance band and the means of transport.
Sending and Receiving organisation
If the sending organisation is from a Third country not associated with the programme then the receiving organisation must be from the country of the National Agency or vice versa. See here the list of eligible countries.
A sending/receiving organisation must have an OID, except in the case of:
- Staff mobility for teaching where the mobility activity is flagged as Invited staff from enterprise
- If the Sending organisation is an organisation without an OID, the receiving organisation must be a HEI
- Staff mobility for training where the mobility activity is flagged as Invited staff from enterprise
- If the Sending organisation is a HEI, the Receiving organisation can be an non-OID organisation
- In outgoing mobility activities, the non-OID Receiving organisation cannot be from a Partner Country
- Student mobility for traineeships:
- If the Sending organisation is a HEI, the Receiving organisation can be an non-OID organisation, for incoming and outgoing mobility activities
Select the Sending (1) and Receiving (2) organisation in the From-To section, using the available Select buttons. If an organisation is not available for selection, check that it is added in your project by accessing the Organisations in your project. The Erasmus Charter for Higher Education (ECHE) is displayed once an organisation is selected for organisations in EU Member States or third countries associated to the Programme.
If organisations were selected that do not fulfil any of the above rules, an error message displays below the respective fields. Such errors must be corrected.
| Info | ||
|---|---|---|
| ||
In the case of a mobility activity linked to a Blended intensive programme, the information for the Receiving organisation will be pre-filled with the organisation information from the related Blended intensive programme and read-only. The Select button is not active for the Receiving organisation if the mobility activity is flagged as Blended intensive programme. See below for details. |
If the activity was flagged as Blended mobility activity , you must also provide the required information regarding the virtual component in the fields Virtual component description (3) and Virtual component timing (4). In the case of a participation in a blended intensive programme, the content for this field is taken from the field of the same name of the linked blended intensive programme.
| Expand | ||||||||
|---|---|---|---|---|---|---|---|---|
| ||||||||
|
"Outer-most region" flag
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
"Distance band" and "Main means of transport"
You must select the Distance band, provide the Real distance in kilometres and select a Main means of transport.
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
"Sustainable means of transport" flag
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
Travel Grant
In this part of the form you must fill in the Funded travel days. The Travel support is calculated automatically, based on the information provided in the form.
Request Exceptional Cost (Call 2022)
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
| Anchor | ||||
|---|---|---|---|---|
|
"Duration" section
In this section you will specify the mobility activity duration details.
- Check and update the Start and End dates of the mobility activity.
- For mobility activities
Participants that took part in a Student mobility for studies and already submitted feedback on their mobility activity experience through the participant report may be asked to fill in a Report On Recognition, if their recognition process was not finalised at the time of the submission of the participant report.
When a participant in the mobility activity is required to fill in this report, this section will display a table, containing the relevant information on, for example, the status of the report, action taken (ready to be sent, sent,...) and more. Participants required to fill in this report will receive an email notification.
See the page Manage Report On Recognition for additional information."From-To" section
In this section you will specify the travel details, such as the sending and receiving organisations, the distance band and the means of transport.
Sending and Receiving organisation
If the sending organisation is from a Third country not associated with the programme then the receiving organisation must be from the country of the National Agency or vice versa. See here the list of eligible countries.
A sending/receiving organisation must have an OID, except in the case of:
- Staff mobility for teaching where the mobility activity is flagged as Invited staff from enterprise
- If the Sending organisation is an organisation without an OID, the receiving organisation must be a HEI
- Staff mobility for training where the mobility activity is flagged as Invited staff from enterprise
- If the Sending organisation is a HEI, the Receiving organisation can be an non-OID organisation
- In outgoing mobility activities, the non-OID Receiving organisation cannot be from a Partner Country
- Student mobility for traineeships:
- If the Sending organisation is a HEI, the Receiving organisation can be an non-OID organisation, for incoming and outgoing mobility activities
Select the Sending (1) and Receiving (2) organisation in the From-To section, using the available Select buttons. If an organisation is not available for selection, check that it is added in your project by accessing the Organisations in your project. The Erasmus Charter for Higher Education (ECHE) is displayed once an organisation is selected for organisations in EU Member States or third countries associated to the Programme.
If organisations were selected that do not fulfil any of the above rules, an error message displays below the respective fields. Such errors must be corrected.
| Info | ||
|---|---|---|
| ||
In the case of a mobility activity linked to a Blended intensive programme, the information for the Receiving organisation will be pre-filled with the organisation information from the related Blended intensive programme and read-only. The Select button is not active for the Receiving organisation if the mobility activity is flagged as Blended intensive programme. See below for details. |
- flagged as Blended mobility activity, you must also provide the
- End date virtual component.
- The Duration calculated (days) is calculated automatically and displayed. If the duration limits are not met, a warning message is displayed. The Duration Calculated (days) cannot be manually changed, except in cases of Force majeure.
- If there is a break in the mobility activity, fill in the Interruption duration (days) with the number of days of interruption. This duration is subtracted from the total duration of the mobility activity. The interruption duration cannot exceed the total calculated duration in days.
- The Duration of mobility activity period (days) indicates the duration in days of the mobility activity after having removed any interruption days. The days are calculated automatically.
- The Funded travel days (max. 2 in the case of unsustainable travel means, max. 6 for sustainable travel means) you specified in the Travel Grant part of the form are also added to the funded duration and are taken into account for the total duration of the mobility activity.
- If part of the mobility activity duration is not funded via the Erasmus+ programme, specify the Non-funded duration (days). These days will be subtracted from the total duration.
- The Funded duration (days) is automatically calculated based on the information provided in the previous fields.
- The field Number of days in virtual mobility is only displayed for mobility activities flagged as Blended mobility activity.
| Note |
|---|
For mobility activities flagged as Long-term mobility activities, the fields Funded long-term duration (full months) (8) and Funded long-term duration (extra days) (9) are displayed. Funded long-term duration (full months) is calculated based on the Funded Duration (days). The Funded long-term duration (extra days) is calculated as the remainder of the previous calculated duration in full 30 day months based on the Funded Duration (days). Important: In mobility activities, a month is always considered to have 30 days. |
"Zero grant extension" flag
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
Number of teaching hours - Staff mobility for teaching only
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
Individual Support
The individual support grant is calculated automatically based on the daily grant or monthly base grant (according to the type of mobility activity) summed with any applicable top-ups.
Here is an example of the Individual Support section in a Student mobility for studies. The available fields are calculated automatically and read-only.
For participants flagged as participants with fewer opportunities, the Participant with a top-up amount for fewer opportunities flag is displayed and checked by default. Specific Participants with fewer opportunities top-ups will be available. Deselect the flag if this cost item is not required.
"Individual support - grant not required" flag
Here is an example of the Individual Support section in a Staff mobility for teaching. For staff mobilities, the flag Individual support - grant not required is available. Check the flag if this type of support is not required. All values will be set to 0 EUR.
Anchor Budget Budget
"Budget" section
The Total mobility activity grant is calculated automatically as per information provided throughout the form and read-only.
"Zero grant" flag
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
"OS Covered by Erasmus + EU funds" flag
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
"Additional non-EU grant"
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
| title | Click here to expand for how to select an organisation, using a KA121 project as example. |
|---|
"Outer-most region" flag
"Distance band" and "Main means of transport"
You must select the Distance band, provide the Real distance in kilometres and select a Main means of transport.
"Sustainable means of transport" flag
Travel Grant
In this part of the form you must fill in the Funded travel days. The Travel support is calculated automatically, based on the information provided in the form.
Exceptional Cost
Exceptional cost for visa and other entry requirements
"Duration" section
In this section you will specify the mobility activity duration details.
- Check and update the Start and End dates of the mobility activity.
- For mobility activities flagged as Blended mobility activity, you must also provide the End date virtual component.
- The Duration calculated (days) is calculated automatically and displayed. If the duration limits are not met, a warning message is displayed. The Duration Calculated (days) cannot be manually changed, except in cases of Force majeure.
- If there is a break in the mobility activity, fill in the Interruption duration (days) with the number of days of interruption. This duration is subtracted from the total duration of the mobility activity. The interruption duration cannot exceed the total calculated duration in days.
- The Duration of mobility activity period (days) indicates the duration in days of the mobility activity after having removed any interruption days. The days are calculated automatically.
- The Funded travel days (max. 2 in the case of unsustainable travel means, max. 6 for sustainable travel means) you specified in the Travel Grant part of the form are also added to the funded duration and are taken into account for the total duration of the mobility activity.
- If part of the mobility activity duration is not funded via the Erasmus+ programme, specify the Non-funded duration (days). These days will be subtracted from the total duration.
- The Funded duration (days) is automatically calculated based on the information provided in the previous fields.
- The field Number of days in virtual mobility is only displayed for mobility activities flagged as Blended mobility activity.
| Note |
|---|
For mobility activities flagged as Long-term mobility activities, the fields Funded long-term duration (full months) (8) and Funded long-term duration (extra days) (9) are displayed. Funded long-term duration (full months) is calculated based on the Funded Duration (days). The Funded long-term duration (extra days) is calculated as the remainder of the previous calculated duration in full 30 day months based on the Funded Duration (days). Important: In mobility activities, a month is always considered to have 30 days. |
Number of teaching hours - Staff mobility for teaching only
Individual Support
The individual support grant is calculated automatically based on the daily grant or monthly base grant (according to the type of mobility activity) summed with any applicable top-ups.
Here is an example of the Individual Support section in a Student mobility for studies. The available fields are calculated automatically and read-only.
For participants flagged as participants with fewer opportunities, the Participant with a top-up amount for fewer opportunities flag is displayed and checked by default. Specific Participants with fewer opportunities top-ups will be available. Deselect the flag if this cost item is not required.
"Individual support - grant not required" flag
Here is an example of the Individual Support section in a Staff mobility for teaching. For staff mobilities, the flag Individual support - grant not required is available. Check the flag if this type of support is not required. All values will be set to 0 EUR.
"Budget" section
The Total mobility activity grant is calculated automatically as per information provided throughout the form and read-only.
"Zero grant" flag
| Warning | ||
|---|---|---|
| ||
If a Mobility activity is flagged both as Force majeure and Zero grant, the fields Travel support and Individual support grant will be set to 0 EUR and not be editable. The fields Duration Calculated (days), Duration of the Mobility activity Period (days), Number of Teaching Hours follow the rules as described under Force majeure. |
"Other EU Grant" and "Additional non-EU grant"
If the mobility activity is supported via a non-Erasmus+ grant from the EU budget, the amount must be specified in the dedicated Other EU Grant field. If funding from other, non-EU programmes has been used to support a mobility activity, the total amount from such sources must be declared in the Additional non-EU grant field.
The fields Other EU Grant and Additional non-EU grant initially display 0 EUR and are located under the Total calculations, at the bottom of the Budget section of the mobility activity screen.
| Anchor | ||||
|---|---|---|---|---|
|
Blended intensive programme
Blended intensive programmes are short, intensive programmes that use innovative ways of learning, teaching and training for students and staff including the use of online cooperation. They are developed and implemented by at least three higher education institutions (HEIs) coming from at least three EU Member States and third countries associated to the Programme (called a blended intensive programme partnership) in KA131-HED - Mobility of higher education students and staff projects.
In KA171-HED projects you have the option to link a mobility activity to a Blended intensive programme conducted under KA131-HED. The option to link an mobility activity to a Blended intensive programme is available for:
- Student mobility for studies,
- Staff mobility for teaching, and
- Staff mobility for training
if the mobility activity was flagged as Blended intensive programme.
Excerpt Include Link a mobility activity in a KA131 or KA171 project to a Blended intensive programme Link a mobility activity in a KA131 or KA171 project to a Blended intensive programme nopanel true
| Include Page | ||||
|---|---|---|---|---|
|
| HTML |
|---|
<div class="page-break-ruler"> </div> |
Related Articles
| Content by Label | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Overview
Content Tools
Apps