Welcome


This page is relevant for:

  • Erasmus+, call 2022
    • KA171-HED - Mobility of higher education students and staff supported by external policy funds

This page outlines the specifics for mobility activities carried out within projects under Erasmus+ KA171-HED - Mobility of higher education students and staff supported by external policy funds.

In the Mobility Activities section of your project in Beneficiary module you can fill in basic participant information and other details, save the information as a draft and continue to update the mobility activity either immediately or at a later stage. Where applicable, you can also manage and monitor participant reports. 

As you must provide information regarding the Sending and Receiving organisation for a mobility activity, all organisations participating in your project must be available in the Organisations of your project. Depending on the action type of your project, you may also have to add the related activities in your project before adding the mobility activities, as they may have to be linked to an activity

For general instructions on how to create and manage mobility activities in beneficiary projects in Beneficiary module, please see the page Add mobility activities to projects.

For a quick overview of Mobility Activities in Beneficiary module, please view the eLearning video.

It is also possible to complete all mobility activities using the import and export of mobility activities function, depending on the action type of the project. For a quick overview of import and export of mobility activities in Beneficiary module, please view the eLearning video. 

Draft mobility activities must be completed or removed before attempting to submit the beneficiary report, as they will not be considered in the budget summary. 

Mobility activities can only be managed by project contacts with edit rights in the project if the project status is Project ongoing

 

Information

Fields may vary depending on the action type of you project. Please read the onscreen information carefully to complete the relevant fields.

For compliance with the EU General Data Protection Regulation, please do not include any sensitive information about the participant's personal situation related to special needs, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, health or sexuality.

 

Activity types

The following activity types can be implemented and are available for selection from the Activity type drop-down list in the Mobility Activity section. The remaining fields to fill in throughout the form will vary based on the selected activity type.

Activity Types for KA171 mobility activities


Activity flags

Depending on the selected Activity type (1), a variety of activity flags (2) are available. Certain flags are checked automatically, others can be checked manually, depending on the information you provide in the form and the specific circumstances of each mobility activity. The flags may also influence the type of details you are required to fill in.

Also, take note of the Mobility activity ID. The Mobility activity ID is created automatically when adding a mobility activity in a project. It is a combination of the last digits of the project reference followed by MOB and an incremental number, e.g. 005041-MOB-00001. The Mobility activity ID can be changed, but it must be unique in the project.

Example of the available activity flags for a Student mobility for studies mobility activity

Here an example of the available activity flags for a Staff mobility for teaching activity.

Activity flags for a Staff mobility for teaching activity

"Long-term mobility activity" flag

Check the flag if the mobility activity is a long-term mobility activity. Specific long-term duration fields will become available in the Duration section, if this flag is checked. 

If the Activity Type of the mobility activity is Staff mobility for training or Staff mobility for teaching, the flag is set to No (cannot be checked) and is read-only.

Long-term mobility activity flag

"Blended intensive programme" flag

This flag is only available for the Activity types Student mobility for studies, Staff mobility for teaching and Staff mobility for training.

It indicates that the mobility activity is part of a blended intensive programme. When this flag is checked, the mobility activity must be linked to a Blended Intensive Programme in the From-To section. See Blended Intensive programme for details on how to link the mobility activity. 

Blended intensive programme flag

"Blended mobility activity" flag

Blended mobility activity refers to an activity combining a physical mobility activity with a virtual mobility component. 

In Beneficiary projects, the Blended mobility activity flag can be checked to indicate that the mobility activity is carried out in a blended format (physical activity abroad combined with a virtual component). If this flag is checked, you may also have provide details about the virtual components in other sections of the mobility activity screen, depending on the action type of the project.

Blended mobility activity flag

"Doctoral mobility activity" flag

This flag indicates that the Mobility activity is taking place at doctoral level (EQF level 8) or that the participant is a doctoral candidate or a post-doc. If the Activity Type is a student mobility and the selected Level of education in the Participant section of the form is ISCED-8, then the flag is automatically set to Yes.

Doctoral mobility activity flag

"Force majeure" flag

Force majeure is:

An unforeseeable exceptional situation or event beyond the participant's control and not attributable to error or negligence on his/her part.

Source: Erasmus+/European Solidarity Corps programme guides 2023, Glossary

Force majeure situations can arise anywhere and at any time, and include factors such as sudden disease, accidents, death, earthquakes and other causes.

In a project, check the Force majeure flag to indicate that a project activity (i.e. mobility activity, group activity, participations, events, transnational project meetings, etc.) is considered as a case of force majeure.

When you check this flag (tick box), certain fields and grants for the activity may be affected and must be checked and/or updated.

In addition, you must fill in the additional Force majeure explanations field, describing the facts that prove the activity should be accepted as a case of force majeure.

 

When this flag is checked, the minimum duration for Duration (days) and the validation on the minimum Number of Teaching Hours in section Duration will not apply. The fields Travel grant and Individual support grant become editable.

Force majeure flag

"Digital skills" drop-down 

The Digital skills field in mobility activities in KA131-HED and KA171-HED projects contains a drop-down list to select whether participants in mobility activities acquire advanced digital skills during their mobility. When completing mobility activities of type Student mobility for traineeships and Staff mobility for training, the field is displayed and is mandatory.

You must select one of the following options: 

  • Advanced digital skills - select when one or more of the following activities are practised by the participant:
    • Student mobility for traineeships: 
      • digital marketing (e.g. social media management, web analytics)
      • digital graphical, mechanical or architectural design
      • development of apps, software, scripts, or websites
      • installation, maintenance and management of IT systems and networks
      • cybersecurity
      • data analytics, mining and visualisation
      • programming and training of robots and artificial intelligence applications
    • Staff mobility for training:
      • job shadowing on European Student Card Initiative (ESCI) tools, digital education tools/software, programming, specialised IT software and systems for the HEI administration
      • participation in training courses on ESCI, digital education tools/software, programming, specialised IT software and systems for the HEI administration
  • Not applicable - select this option if not applicable or if it only involves the following basic tasks:
    • generic customer support order fulfilment
    • data entry
    • office tasks using general IT tools

Digital skills drop-down


Participant flags

Below are some of the most common participant flags explained. 

Native speaker or duly justified exception

This flag is only available for mobility activities of type Student mobility for studies and Student mobility for traineeships. It indicates that the participant is a native speaker of the "Main language used during mobility activity" or has duly justified reasons to be exempt from the language assessment. 

"Online language support (OLS)" flag

In beneficiary projects, when providing information for participants in, for example, individual mobility activities or participations, the OLS flag (checkbox) may be available. Checking this flag will indicate the person is entitled for the Online Language Support.

The Online Language Support (OLS) is designed to help Erasmus+ and European Solidarity Corps participants improve their knowledge of the language in which they will work, study or volunteer abroad so that they can make the most out of this experience.

Source: https://erasmus-plus.ec.europa.eu/resources-and-tools/online-language-support

For KA121, KA122, KA131, KA151, KA152, KA153, KA154, KA171, KA182 and ESC51 projects it will be possible to provide access to OLS in the EU Academy directly from the beneficiary project, by using the Provide access to OLS button.

It will be possible to provide access to OLS as OLS Learner for participants in, for example, individual mobility activities or participations, as well as for OLS Administrators, meaning for contacts of participating organisations in a project. 

See the page Provide access to OLS for details.

OLS flag checked and Provide access to OLS button available

"Invited staff from enterprise" flag

This flag is available for Activity type Staff mobility for teaching. Checking this flag indicates the participant as an invited staff from enterprise.

If this flag is checked, the Sending/Receiving organisation in the mobility activity can be a non-OID organisation under certain conditions. See From-To section for details.

Invited staff from enterprise flag


"Inclusion Support" section

"Participant with fewer opportunities" flag

A Participant with fewer opportunities is 

People with fewer opportunities means people who, for economic, social, cultural, geographical or health reasons, a migrant background, or for reasons such as disability and educational difficulties or for any other reasons, including those that can give rise to discrimination under article 21 of the Charter of Fundamental rights of the European Union, face obstacles that prevent them from having effective access to opportunities under the programme.

Source: Erasmus+ Programme Guide Online, Glossary

In Beneficiary projects, check the Participant with fewer opportunities flag to indicate that a participant in an activity (i.e. mobility activity, group activity, participations, events, etc.) is considered a participant with fewer opportunities. 

Participant with fewer opportunities flag

When this flag is checked, the field Inclusion support for participants becomes available and you can provide the requested grant. As soon as a value higher than 0 EUR is provided, the field Description and justification for inclusion support for participants becomes available and must be filled in. 

For compliance with the EU General Data Protection Regulation, please do not include any sensitive information about the participant's personal situation related to special needs, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, health or sexuality.

If the flag is checked, the flag Participant With a Top-Up Amount For Fewer Opportunities becomes available in the Duration section. For each participant with fewer opportunities you must also fill in the Fewer Opportunities section of your project. 


"Participant Survey" section

Participants in Erasmus+ and European Solidarity Corps projects may be asked to provide feedback on their experience by completing a Participant Report

Automatic e-mails are sent to participants with an invitation to complete this report in EU Survey to share their feedback on the experience participating in a Mobility activity for Erasmus+ or European Solidarity Corps programmes.

The participant receives an e-mail with a dedicated link to the participant report. This link will not expire. The individual participant report is completed online in EU Survey and is offered in various languages.

The participant can save the survey as draft and submit it. After submission, the participant may download a PDF version of their feedback but they can not edit the form again.

As the invitation e-mail for the Participant survey is sent only at specific dates in relation to the mobility activity, you will find the section initially empty. In this section you can, at a later stage, monitor the status of the participant report and, if needed, resend the invitation to the participant to fill in the report.

See the page Manage Participant Reports in projects for additional information. 


"Certifications" section

The Certifications section is only available for activity types Student mobility for studies and Student mobility for traineeships.

You can provide the number of ECTS credits (or any other comparable system) recognised by the sending higher education institution to the student. If the mobility activity concerns a Blended Intensive Programme, a minimum of three certifications is required. 

Certifications


"Report On Recognition" section

For mobility activities of type Student mobility for studies, the Mobility activity details will contain the specific Report On Recognition section. The Report On Recognition section is, where displayed, initially empty. 

When a participant in the mobility activity is required to fill in this report, the section will display a table, containing the relevant information on, for example, the status of the report, action taken (ready to be sent, sent,...) and more. Participants required to fill in this report will receive an email notification

Participants that took part in a Student mobility for studies and already submitted feedback on their mobility activity experience through the participant report may be asked to fill in a Report On Recognition, if their recognition process was not finalised at the time of the submission of the participant report. 

When a participant in the mobility activity is required to fill in this report, this section will display a table, containing the relevant information on, for example, the status of the report, action taken (ready to be sent, sent,...) and more. Participants required to fill in this report will receive an email notification

See the page Manage Report On Recognition for additional information.


"From-To" section

In this section you will specify the travel details, such as the sending and receiving organisations, the distance band and the means of transport.

Sending and Receiving organisation

If the sending organisation is from a Third country not associated with the programme then the receiving organisation must be from the country of the National Agency or vice versa. See here the list of eligible countries.

A sending/receiving organisation must have an OID, except in the case of:

  • Staff mobility for teaching where the mobility activity is flagged as Invited staff from enterprise
    • If the Sending organisation is an organisation without an OID, the receiving organisation must be a HEI
  • Staff mobility for training where the mobility activity is flagged as Invited staff from enterprise
    • If the Sending organisation is a HEI, the Receiving organisation can be an non-OID organisation
    • In outgoing mobility activities, the non-OID Receiving organisation cannot be from a Partner Country
  • Student mobility for traineeships
    • If the Sending organisation is a HEI, the Receiving organisation can be an non-OID organisation, for incoming and outgoing mobility activities

Select the Sending (1) and Receiving (2) organisation in the From-To section, using the available Select buttons. If an organisation is not available for selection, check that it is added in your project by accessing the Organisations in your project. The Erasmus Charter for Higher Education (ECHE) is displayed once an organisation is selected for organisations in EU Member States or third countries associated to the Programme.

If organisations were selected that do not fulfil any of the above rules, an error message displays below the respective fields. Such errors must be corrected. 

Information

In the case of a mobility activity linked to a Blended intensive programme, the information for the Receiving organisation will be pre-filled with the organisation information from the related Blended intensive programme and read-only. The Select button is not active for the Receiving organisation if the mobility activity is flagged as Blended intensive programme. See below for details.

If the activity was flagged as Blended mobility activity , you must also provide the required information regarding the virtual component in the fields Virtual component description (3) and Virtual component timing (4). In the case of a participation in a blended intensive programme, the content for this field is taken from the field of the same name of the linked blended intensive programme.

Select the Sending and Receiving organisation

You have the Select  (1) button available to choose the respective organisation from. Clicking on it opens the organisation selection pop-up window, in our example for Sending Organisation.

Click on the organisation you want to choose (2), it will be highlighted in blue, and click on the Select  (3) button. 

Example of selecting Sending organisation in KA121

The organisation information in the From-To section is updated as per selected organisation (4). 

Organisation information updated in the form

"Outer-most region" flag

In Beneficiary projects, when adding mobility activities, if a Sending country has an outer-most region (Denmark, France, Spain, Portugal and the Netherlands), the Outer-most region flag can be checked to indicate if the mobility activity participant is coming from an outer-most region (OCT). 

Example of Outer-most region flag in a mobility activity in a KA131 Higher education project

"Distance band" and "Main means of transport"

You must select the Distance band, provide the Real distance in kilometres and select a Main means of transport

In activities, the Distance Band indicates the distance between the place of origin and the venue of the activity the participant(s) in the activity has to travel. Main Means of Transport refers to the primary mode of transportation used by participants to travel to and from their host country. 

In Beneficiary projects, the Distance Band to choose from differs according to whether the selected Main Means of Transport is considered to be sustainable or not. 

Therefore, first select the Main Means of Transport, then select the applicable Distance Band from the respective drop-down lists.

A link to the official Erasmus+ Distance Calculator to calculate the distance is also available. 

Distance bands available depend on Main means of transport selected

"Sustainable means of transport" flag

Sustainable means of transport (green travel) is defined as the travel that uses low-emissions means of transport for the main part of the travel, such as bus, train or car-pooling.
Source: Erasmus+ Programme Guide, Glossary

Selecting a means of transport considered sustainable when updating mobility activities, events, participations or similar in your project, results in the Sustainable Means of Transport flag being automatically checked and the funded travel duration can be increased from maximum 2 to maximum 6 days.

Travel Grant

In this part of the form you must fill in the Funded travel days. The Travel support is calculated automatically, based on the information provided in the form.

Funded travel days

Request Exceptional Cost (Call 2022)

This cost item may be available in both individual mobility activities (From/To section) and group activities (Participants section), depending on the action type and/or call year of the project. For details on the covered exceptional costs, please consult the Erasmus+ Programme Guide.

To request a grant to cover Exceptional costs:

  1. Tick the Request exceptional costs flag.
  2. Type the Real cost in the relevant field. The Exceptional costs - grant is calculated automatically. The Support rate, for example 80% or 100% of the real costs provided, is displayed under the field Real cost for your reference and depends on the action type and/or call year of the project.
  3. Fill in the additional field Exceptional costs description and justification, which becomes available as soon as the real cost provided is higher than 0 EUR.

Here is an example of the exceptional costs request in a KA121, call 2021, project with a support rate of 80%.

Request exceptional costs in a KA121 call 2021 project

Here is an example of the exceptional costs request in a KA131, call 2021, project with a support rate of 100%.

Exceptional costs request in KA131, 2021, project


"Duration" section

In this section you will specify the mobility activity duration details. 

  1. Check and update the Start and End dates of the mobility activity. 
    • For mobility activities flagged as Blended mobility activity, you must also provide the End date virtual component.
  2. The Duration calculated (days) is calculated automatically and displayed. If the duration limits are not met, a warning message is displayed. The Duration Calculated (days) cannot be manually changed, except in cases of Force majeure.
  3. If there is a break in the mobility activity, fill in the Interruption duration (days) with the number of days of interruption. This duration is subtracted from the total duration of the mobility activity. The interruption duration cannot exceed the total calculated duration in days.
  4. The Duration of mobility activity period (days) indicates the duration in days of the mobility activity after having removed any interruption days. The days are calculated automatically. 
  5. The Funded travel days (max. 2 in the case of unsustainable travel means, max. 6 for sustainable travel means) you specified in the Travel Grant part of the form are also added to the funded duration and are taken into account for the total duration of the mobility activity.
  6. If part of the mobility activity duration is not funded via the Erasmus+ programme, specify the Non-funded duration (days). These days will be subtracted from the total duration.
  7. The Funded duration (days) is automatically calculated based on the information provided in the previous fields.
    • The field Number of days in virtual mobility is only displayed for mobility activities flagged as Blended mobility activity.

For mobility activities flagged as Long-term mobility activities, the fields Funded long-term duration (full months) (8) and Funded long-term duration (extra days) (9) are displayed.

Funded long-term duration (full months) is calculated based on the Funded Duration (days). The Funded long-term duration (extra days) is calculated as the remainder of the previous calculated duration in full 30 day months based on the Funded Duration (days).

Important: In mobility activities, a month is always considered to have 30 days.

Example of Duration section for long term mobility activity flagged as blended

"Zero grant extension" flag

In KA171 project mobility activities, the Zero grant extension flag (1) is available in the Duration section of the mobility activity screen. This flag, once checked, indicates that the mobility activity was extended to a certain date and the extension period is not funded.

When the flag is ticked, the fields Extended Duration of Mobility Period (days), Extension duration (days) and Extension end date (2) become available.

Provide the Extension end date (3) as applicable. The Extended Duration of Mobility Period (days) and Extension duration (days) will be updated accordingly. There is no impact on the Duration calculated (days) or other Duration specific fields. 

Zero grant extension flag in KA171 mobility activities

Number of teaching hours - Staff mobility for teaching only

The field Number of teaching hours is available for activity type Staff mobility for teaching in KA171-HED and KA131-HED projects and must be filled in. The minimum amount of hours required is displayed below the field. 

Number of teaching hours field in the Duration section if Staff mobility for teaching

The number of teaching hours to be delivered by mobile staff on teaching mobility has to comply with the programme rule on the minimum number of teaching hours.

The rule states that "if the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week."

Information

 By definition, a week is seven days long and consists of working days and weekend days.

Beneficiary module is able to calculate the duration of the staff mobility for teaching in days but does not have enough information to know the number of days worked during the incomplete week.

The teaching staff may or may not work during the weekend depending on the context, regulations etc. The weekend can be considered as teaching hours in an incomplete week, but only if additional information is provided with the supporting documents.

Beneficiary module checks the minimum number of teaching hours. The safeguard consists of the check of the required workload for each full week, a minimum of eight teaching hours per week. For incomplete weeks, the calculation of the proportional share of the eight weekly teaching hour minimum is the responsibility of the beneficiary who has the complete picture of the situation based on the supporting documents.

The information on which days the person has worked during the mobility period as part of the certificate of attendance or the staff mobility agreement could be used as the basis for the calculation.


The calculation rules are as follows:

Duration

Minimum hours accepted in Beneficiary module

7 days (1 week)Min 8 hours
7 days (1 week)Min 4 hours in case of "Combined Teaching and Training" flagged teaching mobilities

8 days (1 week and 1 day)

Min 8 hours
13 days (1 week and 6 days)Min 8 hours
14 days (2 weeks)Min 16 hours

15 days (2 weeks and 1 day)

Min 16 hours
20 days (2 weeks and 6 days)Min 16 hours

21 days (3 weeks)

Min 24 hours
22 days (3 weeks and 1 day)Min 24 hours
27 days (3 weeks and 6 days)Min 24 hours

Take note

There is no minimum duration for mobility activities flagged as Invited Staff from Enterprise. 

Example calculations:

  • Mobility activity of 8 days (1 full week + 1 remaining working day) - Min teaching would be 8hrs + 8/5hrs = 9.6 hours
  • Mobility activity of 9 days (1 full week + 2 remaining working days) - Min teaching would be 8 + 8/5*2 (remaining days) = 11.2 hours
  • Mobility activity of 10 days (1 full week + 3 remaining working days) - Min teaching would be 8 + 8/5*3 (remaining days) = 12.8 hours
  • Mobility activity of 12 days (1 full week + 5 remaining working days) - Min teaching would be 8 + 8/5*5 (remaining days) = 16 hours
    • Beyond this and up to 2 weeks the minimum is 16 hours

Individual Support

The individual support grant is calculated automatically based on the daily grant or monthly base grant (according to the type of mobility activity) summed with any applicable top-ups.

Here is an example of the Individual Support section in a Student mobility for studies. The available fields are calculated automatically and read-only.

Individual Support section in a Student mobility for studies

For participants flagged as participants with fewer opportunities, the Participant with a top-up amount for fewer opportunities flag is displayed and checked by default. Specific Participants with fewer opportunities top-ups will be available. Deselect the flag if this cost item is not required.

Example of Participants with fewer opportunities top-up

"Individual support - grant not required" flag

Here is an example of the Individual Support section in a Staff mobility for teaching. For staff mobilities, the flag Individual support - grant not required is available. Check the flag if this type of support is not required. All values will be set to 0 EUR. 

Individual Support section in a long term Student mobility for studies


"Budget" section

The Total mobility activity grant is calculated automatically as per information provided throughout the form and read-only. 

Budget section in mobility activity

"Zero grant" flag

In KA131-HED and KA171-HED beneficiary projects, check the Zero grant flag, available in the Budget section of the mobility activity details screen, to indicate that a participant in an activity does not require a grant from Erasmus+ funds related to travel and subsistence. When this flag is checked, budget items such as Travel support or Individual support grant are set to 0 EUR. 

Participants in mobility activities, flagged as zero grant, may receive a non-Erasmus+ EU funding (ESF, etc.), or national, regional or another type of grant to contribute to their mobility costs.

If all budget items of a mobility activity (i.e. individual support, travel grant, organisational support, course fees, exceptional costs and inclusion support for participants) relevant for a given activity type have a 0 amount, either because the calculation of the budget items resulted in a 0 amount (as can be the case of individual support) or budget items were flagged as not required, then the entire mobility activity is automatically flagged as a Zero grant.

The Zero grant flag and the Participant With Fewer Opportunities flag, where available, are mutually exclusive. That means, a participant flagged as participant with fewer opportunities can not be flagged as zero grant. If you choose to mark a mobility activity with the Participant With Fewer Opportunities flag, any prior selection of the Zero grant flag for that mobility activity will be automatically revoked.

Zero Grant flag in mobility activity

Depending on the action type and call year of your project, other fields may be affected when the mobility activity is flagged as Zero grant.

For example, in KA171 call 2022 projects, in case of a Zero grant mobility activity, fields such as the Funded duration (days) or Funded Travel days are also set to 0 and the Distance band is hidden.

If a Mobility activity is flagged both as Force Majeure and Zero grant, the relevant grants/costs fields will be set to 0 amounts and cannot be edited.

Fields related to the duration of the mobility activity (such as Duration Calculated (days), Duration of the Mobility activity Period (days),...) will behave as applicable for mobility activities flagged as Force majeure.

"OS Covered by Erasmus + EU funds" flag

In KA171 project mobility activities, the OS Covered by Erasmus + EU funds flag becomes available in the Budget section of the mobility activity screen, if the mobility activity is flagged as Zero grant.

This flag indicates that the mobility activity, even though flagged as Zero grant, is to be considered for funding by the project's EU Organisational Support funds.

OS Covered by Erasmus EU funds flag in mobility activity flagged as Zero grant

"Additional non-EU grant"

In Beneficiary module, when adding or updating mobility activities in your project, you must declare funding from other non-EU programmes that have been used to support a mobility activity, if any.

The total amount from these sources must be filled in the Additional non-EU grant field. This field is located under Total calculations, at the bottom of the Budget section of the mobility activity screen.

Example of the Additional non-EU grant in the Budget section of a KA131 mobility activity


Blended intensive programme

Blended intensive programmes are short, intensive programmes that use innovative ways of learning, teaching and training for students and staff including the use of online cooperation. They are developed and implemented by at least three higher education institutions (HEIs) coming from at least three EU Member States and third countries associated to the Programme (called a blended intensive programme partnership) in KA131-HED - Mobility of higher education students and staff projects.

In KA171-HED projects you have the option to link a mobility activity to a Blended intensive programme conducted under KA131-HED. The option to link an mobility activity to a Blended intensive programme is available for: 

  • Student mobility for studies,
  • Staff mobility for teaching, and
  • Staff mobility for training

if the mobility activity was flagged as Blended intensive programme.


Link a mobility activity to a Blended intensive programme

Select the "Mobility to a Blended Intensive Programme" (KA131) or "Blended intensive programme" (KA171) flag

Select the Mobility to a Blended Intensive Programme flag (KA131) / Blended intensive programme flag (KA171) in the Mobility Activity section of the mobility activity details screen. Once selected, the Blended mobility activity flag is also set and read-only. 

Complete the other required information in mobility activity and the following sections of the mobility activity details. See:

for details. 

Select the Mobility to a Blended Intensive Programme flag

In the "From-To" section, select the "Sending organisation"

Use the Select button below Sending organisation and select the respective Sending organisation. 

Only organisations available in the Organisations section of your project can be selected. 

Select the Sending organisation

You have the Select  (1) button available to choose the respective organisation from. Clicking on it opens the organisation selection pop-up window, in our example for Sending Organisation.

Click on the organisation you want to choose (2), it will be highlighted in blue, and click on the Select  (3) button. 

Example of selecting Sending organisation in KA121

The organisation information in the From-To section is updated as per selected organisation (4). 

Organisation information updated in the form

Click on the "Select" button below "Blended intensive programme ID"

In the From-To section of the mobility activity, the Blended intensive programme ID field and specific fields regarding the Virtual component description of the activity are available for the mobility activity flagged as Mobility to a Blended Intensive programme and must be completed.

To link the mobility activity to the relevant Blended intensive programme, click on the Select button below the Blended intensive programme ID field.

Click on the Select button below the Blended intensive programme ID field

Select the Blended Intensive Programme from the list and click on "Select"

A pop-up window displays, listing the Blended intensive programmes (1) to choose from. The option to Search (2) the list and general list functionalities such as browsing and items per page (3) are also available. 

Blended intensive programmes will be available for selection, if the following conditions are fulfilled: 

  • Blended intensive programmes in status Complete from your KA131 project for which the start date and end date of the physical period overlap with the dates of the participant's mobility activity physical period, and/or
  • Blended intensive programmes in status Complete from other ongoing KA131 projects, where the beneficiary organisation of the current project is added as a partner organisation and for which the start date and end date of the physical period overlap with the dates of the participant's mobility activity physical period.

Take note

Blended Intensive Programmes from one call can be linked to mobility activities from another call, for example, sending students funded by call 2022 to Blended Intensive Programmes funded under call 2021 or the other way around. 

Pop up window with list of available Blended intensive programmes opens

Click on the Blended Intensive Programme in the list to link the mobility activity to. The selected programme is highlighted in blue. Click on the Select button to confirm.

In this example, three Blended Intensive Programmes are displayed in the list. All three programmes have the same Physical start and end date. The Blended intensive programme ID displayed for each indicates that each programme belongs to a different project. 

Select the Blended intensive programme from the list

Blended intensive programme linked to the mobility activity

The Blended Intensive Programme ID (1) field in the From-To section will be updated as per your selection.

The information for the Receiving organisation (2) is updated automatically as per the information provided in the linked Blended intensive programme. The fields Receiving country and Receiving city remain editable. 

Once the mobility activity is in status complete, the mobility activity will be displayed in the List of Participants in the Blended intensive programme details of the linked programme. See Blended Intensive Programmes in KA131 Higher Education projects for details. 

Blended intensive programme linked to the mobility activity


Search the list of Blended intensive programmes

Here is an example where multiple Blended intensive programmes from different projects are available for selection in the list after clicking on the Select button for the Blended intensive programme ID.

You can use the Search field to filter down the list of results, if required. 

The list also provides the standard list options to adjust the items displayed per page and page browsing.

Multiple Blended intensive programmes from different projects available for selection

Search options

Using the Search field displayed on top of the table allows you to filter the list by providing:

  • a (partial) Blended intensive programme ID, or
  • Title, or
  • OID of a partner organisation or Erasmus Code of a partner organisation in a Blended intensive programme.

Provide your search criterion and click on the Search button. The list is updated as per your search criteria. In this example, we use a partial Blended intensive programme ID to narrow down the list. 

Provide your search criteria in the Search field to narrow down the list of BIPs

Here is an example where we use the OID of a partner organisation in the Blended intensive programme to narrow down the list of Blended intensive programmes. Two results are found.

Example of search using OID

For details on how to manage blended intensive programmes, see the page Blended Intensive Programmes in KA131 Higher Education projects.

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