This page is relevant for:

• Erasmus+, call 2022
  • KA171-HED - Mobility of higher education students and staff supported by external policy funds

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"Mobility activity" section

Activity types

The following activity types can be implemented and are available for selection from the Activity type drop-down list in the Mobility Activity section. The remaining fields to fill in throughout the form will vary based on the selected activity type.

Mobility activity ID

Also, take note of the Mobility activity ID.

Unique Erasmus+ Mobility ID

Activity flags

Depending on the selected Activity type (1), a variety of activity flags (2) are available.

Certain flags are checked automatically, others can be checked manually, depending on the information you provide in the form and the specific circumstances of each mobility activity. The flags may also influence the type of details you are required to fill in.

Click on the relevant tab below to view examples of the Activity flags in the Mobility activity section for different Activity types.

"Long-term mobility activity" flag

"Blended intensive programme" flag and "Blended intensive programme ID" 

See below for additional information on these programmes.

"Blended mobility activity" flag

"Combined study and traineeship mobility activity" flag

"Combined teaching and training mobility activity" flag

"Doctoral mobility activity" flag

"Force majeure" flag

When this flag is checked, the minimum duration for Duration (days) and the validation on the minimum Number of Teaching Hours in section Duration will not apply. The fields Travel grant and Individual support grant become editable.

"Digital skills" drop-down 

"Participant" section

In the Participant section of the mobility activity, you must provide the personal details of the participant, such as their First and Last name, email or Date of birth. 

The various flags available for participants vary according to selected activity type. They may affect other fields in the participant and budget sections, as well as require additional data to be provided. Certain flags are mutually exclusive.

"Recent graduate" flag 

"Online language support (OLS)" flag

"Invited staff from enterprise" flag

"Inclusion Support" section

"Participant with fewer opportunities" flag

Inclusion support for participants

If the flag is checked, the flag Participant With a Top-Up Amount For Fewer Opportunities may become available under Individual Support in the Duration section. For each participant with fewer opportunities you must also fill in the Fewer Opportunities section of your project. 

Inclusion support for organisations 

"Participant Report" section

See the page Manage participant reports in projects for additional information. 

"Certifications" section

"Report On Recognition" section

See the page Manage Report On Recognition for additional information.

"From-To" section

In this section you will specify the travel details, such as the sending and receiving organisations, the distance band and the means of transport.

Sending and Receiving organisation

If the sending organisation is from a Third country not associated with the programme then the receiving organisation must be from the country of the National Agency or vice versa. See here the list of eligible countries.

A sending/receiving organisation must have an OID, except in the case of:

• Staff mobility for teaching where the mobility activity is flagged as Invited staff from enterprise
  • If the Sending organisation is an organisation without an OID, the receiving organisation must be a HEI
• Staff mobility for training where the mobility activity is flagged as Invited staff from enterprise
  • If the Sending organisation is a HEI, the Receiving organisation can be an non-OID organisation
  • In outgoing mobility activities, the non-OID Receiving organisation cannot be from a Partner Country
• Student mobility for traineeships: 
  • If the Sending organisation is a HEI, the Receiving organisation can be an non-OID organisation, for incoming and outgoing mobility activities

Select the Sending (1) and Receiving (2) organisation in the From-To section, using the available Select buttons. If an organisation is not available for selection, check that it is added in your project by accessing the Participating organisations in your project. The Erasmus Charter for Higher Education (ECHE) is displayed once an organisation is selected for organisations in EU Member States or third countries associated to the Programme.

If organisations were selected that do not fulfil any of the above rules, an error message displays below the respective fields. Such errors must be corrected. 

If the activity was flagged as Blended mobility activity flag, you must also provide the required information regarding the virtual component in the fields Virtual component description (3) and Virtual component timing (4).

In the case of a participation in a blended intensive programme, the content for this field will be taken from the field of the same name of the linked blended intensive programme and can remain empty if you plane to link the mobility activity to a Blended Intensive Programme. This can be done in the Duration section of the screen. See below for details.

"Outer-most region" flag

Distance travelled and distance band

Main means of transport and "Sustainable means of transport (green travel)" flag

Travel Grant

In this part of the form you must fill in the Funded travel days. The Travel support is calculated automatically, based on the information provided in the form.

Request exceptional cost (Call 2022)

"Duration" section

In this section you will specify the mobility activity duration details. 

1. Check and update the Start and End dates of the mobility activity. 
   • For mobility activities flagged as Blended mobility activity, you must also provide the End date virtual component.
2. The Duration calculated (days) is calculated automatically and displayed. If the duration limits are not met, a warning message is displayed. The Duration Calculated (days) cannot be manually changed, except in cases of Force majeure.
3. If there is a break in the mobility activity, fill in the Interruption duration (days) with the number of days of interruption. This duration is subtracted from the total duration of the mobility activity. The interruption duration cannot exceed the total calculated duration in days.
4. The Duration of mobility activity period (days) indicates the duration in days of the mobility activity after having removed any interruption days. The days are calculated automatically. 
5. Zero grant extension - indicates that the specific mobility was extended to a certain date by a certain non-funded duration in days.
6. The Funded travel days (max. 2 in the case of unsustainable travel means, max. 6 for sustainable travel means) you specified in the Travel Grant part of the form are also added to the funded duration and are taken into account for the total duration of the mobility activity.
7. Non-funded duration (days) - the part of the mobility activity duration not funded via the Erasmus+ programme. This field is not editable for KA171 projects. 
8. The Funded duration (days) is automatically calculated based on the information provided in the previous fields.
   • The field Number of days in virtual mobility is only displayed for mobility activities flagged as Blended mobility activity.
9. The Funded long-term duration (full months) represents the full months calculated automatically based on Funded Duration (days). A month is considered to have 30 days. This field is not editable and it is displayed only for long-term mobility activities. 
10. Funded long-term duration (extra days) - the remainder of the previous calculated duration in full 30-day months based on the field Funded Duration (days). This field is not editable and it is displayed only for long-term mobility activities. 

"Zero grant extension" flag

Number of teaching hours - Staff mobility for teaching only

Individual Support

The individual support grant is calculated automatically based on the daily grant or monthly base grant (according to the type of mobility activity) summed with any applicable top-ups.

Here is an example of the Individual Support section in a Student mobility for studies. The available fields are calculated automatically and read-only.

"Participant with a top-up amount for fewer opportunities" flag

"Individual support - grant not required" flag

"Budget" section

The Total mobility activity grant is calculated automatically as per information provided throughout the form and read-only. 

"Zero grant" flag

"OS Covered by Erasmus + EU funds" flag

"Additional non-EU grant"

Blended intensive programme

In KA171-HED projects you have the option to link a mobility activity to a Blended intensive programme conducted under KA131-HED. The option to link an mobility activity to a Blended intensive programme is available for: 

• Student mobility for studies,
• Staff mobility for teaching, and
• Staff mobility for training

if the mobility activity was flagged as Blended intensive programme.

Link a mobility activity to a Blended Intensive Programme

See the page Link a mobility activity in a KA131 or KA171 project to a Blended intensive programme for step-by-step instructions.

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