On this page you will find the guidelines on how to submit the revised tender in subsequent round(s) of the negotiated procedures and competitive procedures with negotiation without publication.

Go to the first round of the procedure for guidance on how to submit the tender.

Getting started

The present guidelines apply to any subsequent round(s) of the negotiated procedures and  competitive procedures with negotiation without publication in which the contracting authority has asked you to submit a revised tender through eSubmission (note that the contracting authority may decide not to request you to revise your tender or to request that your revised tender is submitted outside eSubmission).  For more information on the submission of initial tenders in negotiated procedures, see the section on the first round of negotiated procedures.

As an economic operator, you can:

• Encode your response to a procedure launched by an EU institution or body
• Submit in a secure manner
• View or resume a saved draft
• Delete a draft submission
• Receive proof of submission (Submission Receipt)
• Withdraw a submission before the time limit for receipt of submissions
• Receive proof of withdrawal (Withdrawal Receipt)

Make sure you read the System Requirements.

You can find them on the front page of the eSubmission application and in the attachments section on the  Parties page.

How do I get technical help?

If you need help, you can contact our support team, from 08:00 until 20:00 CET/CEST.

  ec-funding-tender-service-desk@ec.europa.eu

+32 (0) 229 71063

 The support team operates in English only.

If the contracting authority decides to invite you to submit a revised tender, you will receive a notification from the Funding & Tenders Portal.

The notification will be sent to:

• the email address of the Contact Person indicated in the last tender submission (Primary Coordinator Contact (PCoCo));

• the email addresses of all persons who have the role of Coordinator Contacts (CoCo) when the invitation is sent, i.e. they have received the CoCo role in one of the following ways and the role has not been removed via the “Manage roles” functionality in the meantime:
  • any Contact Person indicated in previous tender submissions but not the last one;
  • any contact whose EU Login account was used to submit the initial tender as well as any revised tender;
  • any contact added using ‘Manage roles’.

The notifications can be accessed also through the area My notifications of the Funding & Tenders Portal.

To submit a revised tender for a subsequent round, the PCoCo/CoCo needs first to acknowledge the receipt of the invitation:

• Find the procedure in  My Invitations in the Funding & Tenders Portal.
• In the Action menu of the procedure, click on Acknowledge Receipt in order to confirm that you have received the invitation. The status of the invitation will become Acknowledged.

After acknowledging the receipt of the invitation you will be automatically redirected to eSubmission, where you can start the submission of your tender by clicking on New submission.

If you prefer to start your submission later:

• Log on to the Funding & Tenders Portal with the EU Login account of the person indicated as Contact Person (PCoCo) in the tender or, if different, the EU Login account of the person used to submit the tender (CoCo) or any other CoCo authorized through the “Manage roles” functionality of the Funding & Tenders Portal   ( for more information, see the section   Manage Roles in Funding & Tenders Portal).
• Go to My Invitations and find the procedure.
• From the Action menu of the procedure, click on Start new submission. You will then be redirected to eSubmission.

In eSubmission click on New submission to start a new submission or Resume draft to resume a draft submission started earlier. You can also resume your draft from the Funding & Tenders Portal (for more information, see the section  Manage submissions in Funding & Tenders Portal).

Navigating in eSubmission 

When you start your submission you will see a progress line on top of the screen. This line shows all the steps you have to go through before submitting your tender. You can also see which step you are currently in.

At any time during the submission process you can see which documents have been uploaded  by clicking on the  Submission documents  button on the left side of the screen.

Nothing is submitted to the contracting authority until you have clicked the Submit button at the end of the submission process.

Parties

In this step only the  Contact Person section is editable .

The user starting the tender in eSubmission can indicate as Contact Person himself/herself (the name is already prefilled) or another person. If the latter does not have an EU Login account, a temporary EU Login account will be automatically created based on the Contact Person email address and the person will be invited by email to complete the EU Login registration. The invitation will be an automatic system message with no reference to the procedure.

The Contact Person receives the role PCoCo  in the Funding & Tenders Portal and the user submitting the tender (if different from the Contact Person) - the role CoCo . 

Click Next to move to the next step.

Tender data

In this section you need to enter the amount of your tender ( only in case of the lowest cost and the lowest price award method ; using the same format as in the example on the screen) and/or confirm if your tender complies or not with the minimum requirements specified in the procurement documents.

If you confirm that your tender does not comply with the minimum requirements you will be asked to provide an explanation in a dedicated text box. The confirmation of the compliance or non-compliance and the explanation in case of non-compliance will be reflected in the submission report.

After clicking on the  Save  button you can upload the financial tender and, if required by the contracting authority in the tender specifications, the technical tender. You can upload more than one file as technical/financial tender. 

Once you consider the tender data correct and the submission complete, click on Next. The button will be active only if all mandatory data and documents have been provided.

At this stage, your draft tender, including all your documents, is not submitted yet .

Submission report

The submission report is generated by the system and is part of the submission. The report lists all the documents included in the submission.

eSubmission automatically generates and adds the submission report to your submission. You can consult the report on the screen or download it for your own records (before submitting the tender). You don’t need to sign and upload the signed report in eSubmission.

After viewing the submission report, if you consider the submission complete and ready for submission, click on Next to continue.

The submission report is not a proof of submission. You have  not submitted yet . Please proceed to the next step and  click on Submit  to finalise the submission.

Submit your tender

When you are ready to submit your tender, click on Submit . The system will display a confirmation message.

Click Yes if you want to confirm: you will no longer be able to modify this submission.

Please note that the system will not allow you to submit if the time limit for receipt of submissions has been reached.

An e-mail notification will be sent to the e-mail address linked to the EU login account of Primary Coordinator Contact ( PCoCo ) and all the Coordinator Contact(s) ( CoCo ) that are indicated for that tender. This e-mail notification contains a link to the  Funding & Tenders Portal  where the Submission Receipt can be found. 

The Submission Receipt constitutes proof of compliance with the time limit for receipt of submissions.

The Contact Person indicated in a revised tender in eSubmission receives the role Primary Coordinator Contact  (PCoCo) for the submission of the revised tender in the Funding & Tenders Portal. There can be only one Primary Coordinator Contact per submission.

The user submitting the revised tender (if different from the Contact Person) receives the role Coordinator Contact (CoCo).

Additional Coordinator Contact(s) (CoCo) can be added or removed in the Funding & Tenders Portal after the contracting authority opens the revised tenders and (if applicable) before it sends the invitations for a subsequent negotiation round:

• Under the Action dropdown on the right of the submission of the revised tender, click on the Manage Roles option. This option will appear only after the contracting authority has opened the revised tenders.

• Click on  Edit Roles  button.

• To add a new CoCo click on Add Roles  button.

To  delete  a  CoCo, click on the delete icon next to their name.

• Add the details of the person to be added as a  CoCo  and click on the  Ok  button.

  CoCo’s added as described above after the contracting authority has sent an invitation for a subsequent negotiation round will not be able to submit a tender in that round. Only PCoCo/CoCos who have received the invitation or CoCos who have been added through the “Manage roles”  action button on the invitation will be able to submit a tender.

The  Funding & Tenders Portal is the single entry point (Single Electronic Data Interchange Area) for participants and experts in funding programs and tenders managed by the European Commission and other EU bodies.

From your private area of the Funding & Tenders Portal you can:

• View your invitations to tender
• Acknowledge receipt of an invitation
• Start new submission in response to an invitation
• View, edit or delete draft submissions (tenders)
• Withdraw submitted tenders
• Access your Submission/Withdrawal Receipts (proof of submission/withdrawal of a tender)
• Manage roles

To enter your private area of the Funding & Tenders Portal the PCoCo/CoCo needs to authenticate yourself by using the  Login  button of the Funding & Tenders Portal at the top right end of the home page (enter your EU Login and password).

View Invitation(s)

Under the section Manage my area on the left the Primary Coordinator Contact ( PCoCo ) and all the Coordinator Contact(s) ( CoCo ) will find the invitations(s) for subsequent round(s) under My Invitation(s) section. A search field is also available on the right above the list of invitations.

My Invitation(s) section

For each invitation the PCoCo/CoCo  can see the procedure reference number, the submission ID, the submission deadline, the date of the last action performed and the invitation status (received, closed), the procedure title, the procedure type and the round.

The Action menu allows the   PCoCo/CoCo to perform the following actions per invitation and submission status.

For invitations in Received status:

• Acknowledge Receipt: click here in order to confirm that you have received the invitation to submit a tender.
• Manage Roles:  you will be able to view and manage the access to your invitations (add/remove persons who will also be able to perform the herein described actions on your invitations).

For invitations in Acknowledged status:

• Start New Submission: click to submit a new tender.
• Manage Roles:  you will be able to view and manage the access to your invitations (add/remove persons who will also be able to perform the herein described actions on your invitations).

To view and manage the submissions against an invitation, click on the  Submission(s) link.

The  Action  menu on the right of each submission (unless the submission has been deleted) allows the PCoCo/CoCo to perform different actions depending on the status.

For submissions in Draft status:

• Edit: eSubmission opens the screen you were in when you left the application. You can now edit your submission in eSubmission.
• View:  eSubmission opens the screen you were in when you left the application. It is not possible to edit the submission as you are viewing it in read-only mode. 
• Delete:  the draft submission will be deleted from the Funding & Tenders Portal.

For submissions in Submitted status:

• View Receipt: the submission receipt is displayed.
• Withdraw (available only before the deadline for submission):  provide the reason to withdraw the submission and confirm by clicking on the Withdraw button. Once you have withdrawn a submission, you cannot view, edit or submit it again.

For submissions in Withdrawn status:

• View Withdrawal Receipt: the withdrawal receipt is displayed.

For submissions in Deleted  status:
The Action menu is not available for the tenders with the status Deleted . Once a draft tender has been deleted, it cannot be retrieved  by the tenderer. 

My notifications

The PCoCo/CoCo can access this page by clicking on the bell icon at the top right of the screen after having logged in to the Funding & Tenders Portal.

On this page the PCoCo/CoCo can find the following notifications:

• Submission Receipt (proof of submission of a tender)
• Withdrawal Receipt (proof of withdrawal of a tender)

In the Preferences tab under  Manage all notifications  (at the bottom of the notifications list) PCoCo/CoCo can choose the frequency of Funding & Tenders Portal email notifications. Independently of your choice all your notifications are always available in the section My notifications .

My Formal Notification(s) 

This section, available under  Manage my area  on the left, is currently not used for procurement procedures.

 The Quick Guides for the procurement procedures in 24 EU official languages can be consulted on Funding & Tenders Portal eProcurement wikiYou can find the quick guide for negotiated procedures and other procurement procedures in all the EU official languages in our Quick guides eSubmission section.