On this page you will find the guidelines on how to search for call for tenders and register your company to obtain a Participant Identification Code (PIC, 9-digit number).

Information on how to respond electronically to EU procurement procedures (open procedures, two-step procedures and negotiated procedures) can be viewed by clicking on the on the arrow (>) of the navigation menu (on the left) to unfold the section about each procedure type.

See section eSubmission system requirements to consult supported browsers, file types, size of attachments and other system requirements when submitting a tender / request to participate in eSubmission.

Related pages

Registration of participants

Before responding electronically to any public procurement procedure, the submitter needs to be registered in the European Commission's user authentication service (EU Login).

To respond to a call for tenders with prior publication of a contract notice published before 25/10/2023, as well as to the negotiated procedures, the organisation needs an account on the EU Institutions' eProcurement platform TED eTendering.

The organisation (a candidate or tenderer in a procurement procedure) must be registered in the European Commission's Participant Register - an online register of organisations participating in EU calls for tenders or proposals.

Instructions on how to create a PIC can be found on this page. Economic operators already registered in the Participant Register shall reuse their existing PICs when preparing tenders in eSubmission.

Search for tendering opportunities

You can search for tendering opportunities with EU institutions on two main websites:

the Funding & Tenders Portal
the TED eTendering platform for calls for tenders published before 25/10/2023.

There you can find all EU institutions' calls for tenders published on the Tenders Electronic Daily (TED), the electronic Supplement to the Official Journal of the EU, dedicated to European public procurement.

Some EU institutions use the above mentioned platforms to publish planned calls for tenders as well:

Planned calls to be published on TED: you can subscribe to the planned call if you want to be informed about the future publication on TED.
Planned calls for middle and low value contracts (above 15.000 EUR and below 143.000 EUR for supplies and services): you can express interest if you want to be invited to submit a tender in the future negotiated middle/low value procedure.

Publications of EU institutions’ planned calls for middle and low value contracts can also be found on the tender opportunities websites of the different institutions:

Searching on the Funding & Tenders Portal

You can search for EU calls for tenders opportunities on the Funding & Tenders Portal. The call for tenders card gives you details like the number of lots, their scope, the submission deadline, etc. From this page you can:

Subscribe to calls for tenders
Consult procurement documents
Create and submit a question
Access eSubmission

To start your search from the Funding & Tenders Portal follow these steps:

1.	Open the Funding & Tenders Portal:
2.	Click on the SEARCH FUNDING & TENDERS tab of the menu bar and select Search funding & tenders from the drop-down menu. You can filter the search results based on criteria. To search for call for tenders, uncheck Grants. You can a search according to the status of the call (Forthcoming, Open for submission or Closed), the CPV (Common Procurement Vocabulary) code and the Places of delivery or performance, for instance. You can also enter one or more keywords or the complete reference number of the call for tenders in the Search by keyword section and click on the magnifying glass.
3.	The filter results are displayed on the screen.
4.	By clicking on the title of the call, the tender card will open and you will access the call for tenders details:
5.	There you will find an Access submission button if electronic submission is available for this public procurement procedure: To submit electronically, consult the appropriate page: open procedures, two-step procedures or negotiated procedures.
6.	You need to be registered in the European Commission’s user authentication service (EU Login) to use eSubmission and to respond to a call for tenders published on the Funding & Tenders Portal. To respond to a call for tenders published before 25/10/2023 or to an invitation to a negotiated procedure, you also need an account on TED eTendering. You can create an eTendering account using your EU Login.

Participate in public procurement

How to participate: the key steps

Click on the HOW TO PARTICIPATE tab of the menu bar and select Key steps from the drop-down menu.

You arrive at the How to Participate page. Click on the Tenders button from the internal navigation menu on the left to view information concerning calls for tenders. A blue line will appear on the activated button and the Grants button will be greyed out:

Under Step 1 you can also find a link to additional information about public procurement procedures:

The different steps of the workflow are explained on the page:

Where to find the details on a procedure in eSubmission

The eSubmission home page shows the details on the procedure you want to respond to: the procedure reference number and title, the procurement type, etc.

The time limit for receipt of tender is indicated too: you find the deadline date and time and time zone. There is also a countdown reminder.

In the Communication section, you will find a link More information about the procedure, that directs you to the call for tenders space on Funding and Tenders Portal or TED eTendering (for call for tenders published before 25/10/2023 or negotiated procedures). There you will find the procurement documents.