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The Complementary Activities tab is only relevant for KA125 and KA135 projects and will not appear for any other key action type.

The costs of activities such as seminars, conferences, etc. can be recorded under this tab. The indirect costs cannot be higher than 7% of the direct costs and 80% of the total costs (direct + indirect) will be covered by the grant. The total eligible amount is displayed in the budget tab and is added to the Final Beneficiary Report.

Relevant for...

 Click here to expand to see the table below indicating the Call Year(s), Key Action(s) and Action(s) where the following wiki page is relevant.
Call YearKey ActionAction

2017

2018

KA1 - Learning Mobility of Individuals

KA125 - Volunteering Projects

KA135 - Strategic EVS 

1. Open the "Complementary Activities" tab

In order to add information on additional activities/actions during project, click the tab Complementary Activities.

Open the Complementary Activities tab


2. Click the "+ Create" button

Click the + Create button. The Complementary Activity Details screen appears.

All mandatory fields are easily identifiable due to white text in an orange box underneath the specific field.

 Click Create to add a new complementary activity

An empty Complementary Activity Details screen opens

3. Fill in the fields

The following fields must be filled in. Most of the fields are free flow text fields.

  • Activity Number: Auto generated, but editable.
  • Type of activity: Free text.
  • Involved Organisations: Drop-down; Select from list of the organisations displayed; Multiple selection possible.
  • Description of the complementary activity: Free text.
  • Direct Cost: Free text; corresponding to the direct cost of the activity.
  • Indirect Cost: Free text; corresponding to the indirect cost of the activity, up to a maximum of 7% of the previously entered Direct Cost.
  • Total Cost (80%): Auto calculated, not editable. Displays the total cost of the activity calculated; 80% of Direct Cost + Indirect Cost.
  • Comments: Free text; A comment that can be used for general purposes, not compulsory.

Note: If for example the indirect cost entered does not fulfil the criteria, a warning message is displayed. You have to fix such errors before you can save the activity.

Error message for invalid data

4. Click the "Save" button

Click the Save button once all information is provided. The complementary activity appears in the list under the Complementary Activities tab.

Save the information

Complementary activity appears in the list

5. View a Complementary Activity

To View a complementary activity, select the details line and click the view icon. The Complementary Activity Details screen appears.

Click the back to list button in the Complementary Activity screen to go back to the list.

View a Complementary Activity


6. Edit a Complementary Activity

To Edit, select the details line and click the edit icon. This option allows you to edit information previously entered and save the details.

Click the back to list button in the Complementary Activity screen to go back to the list.


7. Delete a Complementary Activity

To Delete a complementary activity, select the details line and click the bin icon. You will be asked to confirm the deletion.

8. Budget screen

The total amount for Complementary Activities is reflected in the Budget tab. The Complementary Activities are usually displayed at the bottom of the page.

Budget screen


9. Beneficiary Report

In the Beneficiary Report Form you will see the section Overview of Complementary Activities under the Activities.

Details entered under Complementary Activities is displayed here.

Beneficiary Report